HomeMy WebLinkAboutPR 22140: ANNUAL SERVICE RENEWAL INTEROFFICE MEMORANDUM
Date: September 16, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director .
RE: Proposed Resolution No. 22140—Annual Service Renewal
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to approve payment in the amount of$154,743.67 to Superion, LLC for twelve months of
access to Naviline ASP.
Background:
On October 13, 2015, per Resolution No. 15-353,the City of Port Arthur entered into a three
(3)year application services provider (ASP) contract with SunGard Public Sector Inc. for the
hosting of application software for reporting, online payments, payroll, accounting, budgeting,
utility billing,purchasing, code enforcement and other central system functions. The contract
automatically renews each year, unless terminated by either party.
On April 20, 2017 SunGard Public Sector announced its new corporate name and brand,
Superion, LLC ("Superion").
This procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local
Government Code as an item that is available from only one source. Funds for the total amount
of$154,743.67 are budgeted in Information Technology Professional Services account 001-09-
023-5420-00-10-000-.
Recommendation:
It is recommended that City Council authorize the City Manager to approve payment of the
invoice for twelve months of services to Superion, LLC, in the amount of$154,743.67.
P.R. NO. 22140
FY 9/28/2021
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE
FEES FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT OF
$154,743.67. ACCOUNT NO. 001-09-023-5420-00-10-000-.
WHEREAS, per Resolution No. 15-353, the City of Port Arthur entered into a three
(3) year application services provider (ASP) contract with SunGard Public Sector Inc. for
the hosting of Naviline ASP application software for reporting, online payments, payroll,
accounting, budgeting. utility billing, purchasing, code enforcement and other central
system functions; and
WHEREAS, the application service provider contract automatically renews each
year, unless terminated by either party; and
WHEREAS, on April 20, 2017 SunGard Public Sector announced its new
corporate name and brand, Superion, LLC ("Superion"); and
WHEREAS, this procurement is exempt from bidding under Section 252.022 (a)
(7) of the Texas Local Government Code as an item that is available from only one source;
and
WHEREAS, the City Council deems it is in the best interest of the City to continue
to receive the hosted services from Superion, LLC.; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes payment in the amount of
$154,743.67 to Superion, LLC., for Naviline ASP application software for reporting, online
payments, payroll, budgeting, accounting, utility billing, purchasing, code enforcement,
employee self-service for a period of twelve months, invoice attached hereto as Exhibit
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of September, A.D. 2021
at a regular meeting of the City of Port Arthur. Texas by the following vote:
AYES:
Mayor:
P.R. NO. 22140
FY 9/28/2021
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizen , City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager Clifton Williams, Purchasing Manager
" t
Fay Yowng'
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy DanI, Interim Finance Director
P.R. NO. 22140
FY 9/28/2021
EXHIBIT A
Invoice
C E N T R A L S Q U A R E Invoice No(1 of 1) Date Page
TECHNOLOGIES 328114 8/17/2021 1 of 3
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries:Accounts.Receivable@centralsquare.com
Bill To Ship To
City of Port Arthur City of Port Arthur
Fay Young Fay Young
P.O.Box 1089 P.O.Box 1089
PORT ARTHUR TX 77641 PORT ARTHUR TX 77641
United States United States
Customer No Customer Name Customer PO# Currency Terms Due Date
2164LG City of Port Arthur USD Net 30 9/30/2021
Description Units Rate Extended
Contract No.Q-54590
1 ASP-Technical -Access Fee 1 $154,743.67 $154,743.67
Maintenance:Start:10/1/2021, End:9/30/2022
2 NaviLine Contact Management-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
3 NaviLine Work Orders/Facility Management-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
4 NaviLine Financials Imaging Interface-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
5 NaviLine Accounts Receivable-Annual Access Fee-NSP-Access 1 $0.00 $0.00
Fee
Maintenance:Start:10/1/2021, End:9/30/2022
6 NaviLine Fixed Assets-Annual Access Fee-NSP-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
7 NaviLine Building Permits-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
8 NaviLine Cash Receipts-Annual Access Fee-NSP-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
9 NaviLine Code Enforcement-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
10 NaviLine Fleet Management-Annual Access Fee-NSP-Access 1 $0.00 $0.00
Fee
Maintenance:Start:10/1/2021, End:9/30/2022
c•, Invoice
CENTRALS Q LIAR E Invoice No(1 of 1) Date Page
TECHNOLOGIES 328114 8/17/2021 2of3
Superion, LLC, a CentraiSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries:Accounts.Receivable@centralsquare.com
Bill To Ship To
City of Port Arthur City of Port Arthur
Fay Young Fay Young
P.O.Box 1089 P.O.Box 1089
PORT ARTHUR TX 77641 PORT ARTHUR TX 77641
United States United States
Customer No Customer Name Customer PO# Currency Terms Due Date
2164LG City of Port Arthur USD Net 30 9/30/2021
Description Units Rate Extended
11 NaviLine GMBA w/Extended Reporting-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
12 NaviLine Land/Parcel Mgmt-Annual Access Fee-NSP-Access 1 $0.00 $0.00
Fee
Maintenance:Start:10/1/2021, End:9/30/2022
13 NaviLine Business Licenses-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
14 NaviLine Payroll/Personnel-Annual Access Fee-NSP-Access 1 $0.00 $0.00
Fee
Maintenance:Start:10/1/2021, End:9/30/2022
15 NaviLine Purchasing/Inventory-Annual Access Fee-NSP-Access 1 $0.00 $0.00
Fee
Maintenance:Start:10/1/2021, End:9/30/2022
16 NaviLine Planning&Engineering-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
17 ACOM-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
18 ACOM -Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
19 Modifications-Access Fee 33 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
20 NaviLine Document Management Services-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
Invoice
CENTRALSI IIJARE Invoice No(1of1) Date Page
TECHNOLOGIES 328114 8/17/2021 3 of 3
Superion, LLC, a CentraiSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries:Accounts.Receivable@centralsquare.com
Bill To Ship To
City of Port Arthur City of Port Arthur
Fay Young Fay Young
P.O.Box 1089 P.O.Box 1089
PORT ARTHUR TX 77641 PORT ARTHUR TX 77641
United States United States
Customer No Customer Name Customer PO# Currency Terms Due Date
2164LG City of Port Arthur USD Net 30 9/30/2021
Description Units Rate Extended
21 NaviLine P-Card-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
22 Applicant Tracking-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
23 NaviLine Click2Gov3 Customer Information System-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
24 NaviLine Click2Gov3 Core-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
25 NaviLine Click2Gov3 Employee Self Service-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
26 NaviLine Customer Information System-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
27 NaviLine User Interface Annual Access Fee-Access Fee 1 $0.00 $0.00
Maintenance:Start:10/1/2021, End:9/30/2022
Please include invoice number(s) on your remittance advice, Subtotal $154,743.67
made payable to Superion,LLC
ACH: Tax $0.00
Routing Number 121000358
Account Number 1416612641 Invoice Total $154,743.67
E-mail payment details to:Accounts.Receivable@CentralSquare.com
Payments Applied $0.00
Check:
12709 Collection Center Drive
Chicago, IL 60693 Balance Due $154,743.67