HomeMy WebLinkAboutPR 22150: PURCHASE OF TRAFFIC SIGNS WITH MOUNTING EQUIPMENT Cinv of
101 n! 1 rthll
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 15,2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT,MEng,MBA, Public Works Director
RE: P.R. 22150—Purchase of traffic signs with mounting equipment in the amount
of$80,000 from Custom Products Corporation of Jackson, MS,through the
Buyboard Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of signs from Custom Products
Corporation (CPC) of Jackson, Mississippi, through the Buyboard Cooperative Purchasing
Program(Buyboard), with a budgetary impact of$80,000.
Background:
Public Works Traffic Division (Division) regularly purchases traffic signs and their associated
appurtenances for the installation of new and replacement signs for the safe traversing of
citizens and visitors. CPC maintains contract number 608-20 with Buyboard. The City
approved Resolution 02-341 authorizing an interlocal agreement for cooperative purchasing
with Buyboard.
Budget Impact:
Funding for the procurement of all traffic signs and appurtenances will be charged to the
Traffic Division's Signal Systems Account,Account No. 001-21-057-5321-00-70-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approve the purchase of traffic
signs and mounting equipment from Custom Products Corporation of Jackson, Mississippi,
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
through the Buyboard Cooperative Purchasing Program, with a projected budgetary impact of
$80,000.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 22150
09/15/202 LCM
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CUSTOM PRODUCTS CORPORATION OF
JACKSON, MISSISSIPPI,THROUGH THE BUYBOARD COOPERATIVE
PURCHASING PROGRAM CONTRACT NO. 608-20 FOR THE
PURCHASE OF TRAFFIC SIGNS AND MOUNTING EQUIPMENT,
WITH A BUDGETARY IMPACT AMOUNT OF $80,000.00. FUNDING IS
AVAILABLE IN ACCOUNT NO. 001-21-057-5321-00-70-000.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the installation
of new and replacement signs throughout the City for the safe traversing of citizens and visitors;
and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs such as the Texas
BuyBoard Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program; and,
WHEREAS, Custom Products Corporation of Jackson, Mississippi, is part of the
Buyboard Cooperative Purchasing Program under contract number 608-20, Highway Safety and
Traffic Control Products, whose contract will expire on May 31, 2023; and,
WHEREAS, the awarding of the signs and mounting equipment to Custom Products
Corporation through their Buyboard contract number 608-20 is recommended for a budgetary
impact amount of$80,000; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No.22150
09/15/202 LCM
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
enter into a contract with Custom Products Corporation of Jackson, Mississippi, through their
Buyboard contract number 608-20 for the purchase of traffic signs and mounting equipment in
substantially the same form as attached in Exhibit A; and,
THAT, funding for this purchase is to be charged to the Signal Systems Account,
account number 001-21-057-5321-00-70-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2021 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
PR No.22150
09/15/202 LCM
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Odd 9-ik- kilLic
alecia Ti no Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
(-3
Kandy Daniel'Y
Interim Director of Finance
Flozelle Roberts, EIT, MEng, MBA
Director of Public Works
ti I(r
LAWN
Cliff in Williams, CPPB
Purchasing Manager
EXHIBIT A
CONTRACT FOR
THE PURCHASE OF TRAFFIC SIGNS AND MOUNTING EQUIPMENT FOR
THE CITY OF PORT ARTHUR
THIS AGREEMENT,made this day of , 2021,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas,hereinafter called "OWNER" or "CITY" and
Custom Products Corporation hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from the start date on the Notice to Proceed to
September 30, 2022. The City can terminate this contract at its convenience which
includes, but is not limited to, funding not being available in any budget cycle with
ten(10)days written notice.
2. The Contractor will supply signs and mounting equipment at the Buyboard contract
price.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Notice of Award
c) Price list under Buyboard contract number 608-20 (located in the Purchasing
Division due to volume)
d) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in(2 copies) each of which shall be
deemed an original on the date first written above.
Signed on the day of 2021
A- 1
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2021
ATTEST CUSTOM PRODUCTS CORPORATION
BY
CITY SECRETARY
PRINT NAME:
TITLE:
A-2