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Home My WebLink AboutPR 22155: MOU WITH SETRPC TO ENHANCE COMMUNICATION CAPABILITIES WITH BLACKBOARD CONNECT City of ()It 1111 r www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 15, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager , ' -f��v5? From: Timothy Duriso, Chief of Police RE: PR 22155—MOU between Southeast Texas Regional Planning Commission and the City of Port Arthur to Enhance Communication capabilities with Blackboard Connect. Introduction: The intent of this Agenda Item is to seek the City Council's to authorize the City of Port Arthur to enter into a Memorandum of Understanding with the Southeast Texas Regional Planning Commission to enhance its existing communication capabilities with Blackboard Connect. Background: Blackboard Connect for Government Services allows government leaders, Department Heads throughout the City, and first responders to provide emergency information,notices, direction, and reassurance to reach thousands of constituents in minutes, without having to invest in or maintain software, or additional phone lines. The service allows government leaders and first responders to communicate important information quickly and reliably with voice, text, and email messages. This MOU will authorize the Southeast Texas Regional Planning Commission(SETRPC) to relay 911 data to Blackboard Connect for the purpose of inputting citizen contact information for the City of Port Arthur to send important communication messages from the City of Port Arthur. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of Ir ort rth i r Texas www.PortArthurTx.gov Budget Impact: The City of Port Arthur agrees to provide a pro rata match not to exceed $16,799.80 over two years. Recommendation: It is recommended that City Council approve the City of Port Arthur to enter into a Memorandum of Understanding with the Southeast Texas Regional Planning Commission to enhance its existing communication capabilities with Blackboard Connect. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 22155 .ILH RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR TO ENTER INTO A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE SOUTHEAST TEXAS REGIONAL PLANNING COMMISSION (SETRPC) TO ENHANCE THE CITY' S EXISTING COMMUNICATION CAPABILITIES WITH BLACKBOARD CONNECT, IN AN AMOUNT NOT TO EXCEED $16, 799 . 80 ; FUNDING AVAILABLE IN ACCOUNT NO . 001- 17-04_5-5482-00-30-000 WHEREAS, Blackboard Connect for Government Services allows government leaders, Department Heads throughout the City, and first responders to provide emergency information, notices, direction, and reassurance to reach thousands of constituents in minutes, without having to invest in or maintain software, or additional phone lines; and WHEREAS, the service allows government leaders and first responders to communicate important information quickly and reliably with voice, text, and email messages; and WHEREAS, the Memorandum of Understanding (MOU) will authorize the Southeast Texas Regional Planning Commission SETRPC to relay 911 data to Blackboard Connect for the purpose of inputting citizen contact information for the City of Port Arthur to send important communication messages from the City of Port Arthur. The SETRPC has received a grant to pay for the region wide use of the Blackboard Connect System; and WHEREAS, it is anticipated that industry expenses for promoting the regional emergency alerting network will provide the required cash match; however, if this is deemed an ineligible match or if expenses are sufficient to meet the full required cash match, the City of Port Arthur agrees to provide a pro rata match not to exceed $16, 799. 80 over two years. NOW `'HEREFORE , BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 22155 JLH Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council of the City of Port Arthur hereby authorizes the City of Port Arthur to enter the MOU, in substantially the same form as attached hereto as Exhibit "A" , with SETRPC to enhance the City' s existing communication capabilities. Section 3 . That a copy of the Resolution shall be spread upon the Minutes of City Council . READ, ADOPTED AND APPROVED on this day of September, A.D. , 2021, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: . Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPRO AS TO RM: l Val izeno City Attorney P.R. No. 22155 JLH APPROVED FOR ADMINISTRATION: Ronald Burton City Manager P.R. No. 22155 JLH EXHIBIT "A" FY 2021 Port Security Grant Program (PSGP) Memorandum of Understanding Memorandum of Understanding/Agreement Between the Southeast Texas Regional Planning Commission(SETRPC)and the City of Port Arthur Regarding the City of Port Arthur's use of the Southeast Texas Emergency Alerting Network 1. PARTIES.The parties to this Agreement are SETRPC and the City of Port Arthur. 2. The purpose of this Agreement is for the local jurisdiction to acknowledge the SETRPC's application for 2021 Port Security Grant funds(October 1,2021 — September30,2024) to provide regional access to the South East Texas Regional Emergency Alerting Network,to signify the City of Port Arthur's support of the project,and to set forth terms by which each of the parties will ensure the project's success. 4. RESPONSIBILITIES.The roles and responsibilities of each party are understood as follows: SETRPC agrees to: Administer the emergency alerting system Ensure compliance with grant requirements Contact with and ensure timely payment to third party vendor for emergency alerting network services City of Port Arthur agrees to: Follow Emergency Network Services guidelines as outlined in the Interlocal Agreement between SETRPC and the City of Port Arthur It is anticipated that industry expenses for promotingthe regional emergency alerting network will provide the required cash match;however if this is deemed an ineligible match or if expenses are insufficient to meet the full required cash match,the City of Port Arthur agrees to provide a pro rate match not to exceed$16,799.80 overtwo years. 5. POINT OF CONTACT.Stephen L.Curran Director, Criminal Justice and Homeland Security Division South East Texas Regional Planning Commission 2210 Eastex Freeway Beaumont,Texas 77703 Office:(409) 924-7514 Fax:(409) 899-0826 Email: scurran@setrpc.org Website:www.setrpc.org 6. OTHER PROVISIONS.Nothing in this agreement is intended to conflict with current laws or regulations of the State of Texas or local Government.If a term of this agreement is inconsistent with such authority,then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 7. EFFECTIVE DATE. The terms of the agreement will become effective on the date found next to the signatures below. 8. MODIFICATIONS.This agreement may be modified upon the mutual written consent of the parties. 9.TERMINATION.The terms of this agreement,as modified with the consent of both parties,will remain in effect until the grant end date for an approved grant.Either party,upon 30 days written notice to the other party may terminate this agreement. APPROVED BY: Shanna Burke Executive Director Signature Date SETRPC Thurman Bartle Mayor Signature Date City of Port Arthur 2019 Population(based on 2019 %of Population Match Census Data estimates) Jefferson County 31,645 7.3747% $ 9,743.41 (includes: Nome, China,Taylor Landing) Beaumont,City of 118,078 27.5175% $ 36,355.89 Bevil Oaks 1,274 0.2969% $ 392.26 Groves, City of 15,953 3.7178% $ 4,911.88 Nederland, City of 17,439 4.0641% $ 5,369.42 Port Arthur,City of 54,563 12.7157% $ 16,799.80 Port Neches, City of 12,638 2.9452% $ 3,891.20 Hardin County 35,396 8.2489% $ 10,898.33 (includes: Rose Hill Acres) Kountze, City of 2,217 0.5167% $ 682.61 Lumberton, City of 12,816 2.9867% $ 3,946.01 Silsbee, City of 6,805 1.5859% $ 2,095.24 Sour Lake, City of 1,944 0.4530% $ 598.55 Orange County 40,468 9.4309% $ 12,459.98 (includes: Pine Forest, Rose City) Bridge City, City of 7,868 1.8336% $ 2,422.54 Orange, City of 18,297 4.2640% $ 5,633.60 Pinehurst, City of 2,077 0.4840% $ 639.50 Vidor, City of 10,570 2.4633% $ 3,254.47 West Orange, City of 3,181 0.7413% $ 979.42 Jasper County 35,872 8.3598% $ 11,044.89 429,101 100.000% $ 132,119.00 Population Total 429,101 Port Security 25%Match $ 132,119.00 Port Security 75%Grant Funds $ 396,357.00 TOTAL PROJECT COSTS: $ 528,476.00 Jefferson County Population 251,590 Hardin County Population 59,178 Orange County Population 82,461 Jasper County Population 35,872 429,101