HomeMy WebLinkAboutD.REJECT TRACK DOZER BIDS CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date:
02/10/03
Reference No. Page I of 2
Subject: Rejection of all bids for one (1) new track dozer
for the Public Works-Solid Waste (Landfill) and authorize
the Public Works Department to re-advertise for bids
RECOMMENDATIONS:
We recommend that the City Council reject all bids received for one (1) new track dozer for
the Public Works-Solid Waste Division (Landfill) and authorize the Public Works Department
to re-advertise for bids with appropriate changes to the specifications to reduce the number
of the exceptions taken by the bidders.
BACKGROUND:
The new track dozer will replace City Equipment No. 926, a !992 Caterpillar D7H dozer with
approximately 7,600 operating hours on it.
Bids were advertised on November 24, 2002 and December 31, 2002. Bid packets were
mailed out to twelve (12) prospective vendors. A list of those prospective vendors is
attached. Bids were opened on December 11, 2002, with three (3) vendors responding with
bids. HGAC did not respond with a bid.
BIDDER
Waukesha-Pearce, Ind., Inc.
Port Arthur, Texas
120 day delivery
PRICE
$272,300
EXT. WARRANTY TOTAL
Incl. tn Bid, $0 deduct. $272,300
Mustang Tractor and Equipment
Beaumont, Texas
75-100 day delivery
$306,213 Incl. In Bid, $0 deduct. $306,213
Rush Equipment Center
Houston, Texas
75 day delivery
$393,233.50 $16,390.37, $0 deduct. $409,623.87
Waukesha-Pearce did not take an exception to the differential steering specification. Rather,
they have geared steering, supplemented by clutch/brake steering, which is less efficient in a
landfill environment.
Mustang Tractor took several exceptions to the automatic engine shutdown systems that did
not meet specifications.
Rush Equipment also took several exceptions to the automatic engine shutdown systems,
that did not meet specifications. None of the vendors included the two-way radios as
specified.
f Prepared by:LEM/GWPJvkl Disposition by Council: Processed by City Seereta~
Approved by:
~/ ( )Approve ()Otis(Describe) Date:
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: ]~t'erence No. Subject: Rejection of ell bids for one (1) new track dozer Page 2 of 2
for the Public Works-Solid Waste (Landfill) end authmize
02/10/03 the Public Works Department to re-advertise for bids
The Solid Waste and Equipment Services personnel made a thorough evaluation of the pros
and cons of each piece of equipment bid and determined that the exceptions to the bids do
not permit the units bid to meet specifications. Therefore, we are recommending that all bids
be rejected, the specifications be revised to address the exceptions, and that we re-advertise
for bids for this piece of equipment.
BUDGET/FISCAL EFFECT:
$325,000 was budgeted in the FY 2003 Equipment Replacement Fund No. 625 for this
purchase.
STAFF/EMPLOYEi= EFFECT:
None.
SUMMARY:
We recommend that the City Council reject all bids received for one (1) new track dozer for
the Public Works-Solid Waste Division (Landfill) and authorize the Public Works Department
to re-advertise for bids with appropriate changes to the specifications to reduce the number
of exceptions taken by the bidders.
Gerald Robinson
Solid Waste Superintendent
Leslie E. McMahen, P.E.
Director of Public Works
Tom Kestranek
Joseph Broussard, Jr.
Purchasing Coordinator
File: c:~gotdforme~landfilldozer
Prepared by:LEM/GWR/vld Disposition by Council:
Approved by:
( ) Approve ( ) Other (Describe)
Processed by City Secretary
Date: