HomeMy WebLinkAboutPR 22166: CHANGE ORDER NO. 1, CONTRACT WITH EXCAVATION & CONSTRUCTION, LLC I.
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INTEROFFICE MEMORANDUM
Date: September 15, 2021
'1'o: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, Public Works Director
RE: P.R. 22166 — Forest Drive from Evergreen Drive to Woodrow Drive Roadway
Reconstruction Project: Authorizing the City Manager to execute Change Order
No. 1 for a deduction to the contract between the City of Port Arthur and
Excavation & Construction, LLC of Port Arthur, Texas, for the removal of
Pavement Items, Liquidated Damages, and Revised Contract Completion Date
Introduction:
This agenda item requests Council's approval of Change Order No. 1, which removes items
associated with pavement preparation,pavement markings, and pavement sealants.
Background:
Council approved Resolution No. 20-147, which awarded the contract for the Forest Drive
Roadway Reconstruction Project from Evergreen Drive to Woodrow Drive to Excavation &
Construction, LLC of Port Arthur, Texas. The awarded project had a projected budgetary
impact of$969,259.28 for a contract period of 180 days.
Change Order No. 1, submitted by Excavation & Construction, LLC, removes items associated
with pavement preparation, pavement markings, and pavement sealants, which results in a
deduction of$2,142.36 to the contract.
This change order, which was submitted by Excavation & Construction, LLC, also deducts
$29,500.00 for 59 days at $500.00 per day of liquidated damages. Additionally, Excavation
and Construction, LLC seeks to add 168 calendar days, changing the original contract
completion date from January 19, 2021 to a new contract completion date of July 6, 2021.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street * Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Change Order No. ldecreases the original contract amount of$969,259.28 by $2,142.36 and
$29,500.00 resulting in a new contract amount of$937,616.92.
Budget Impact:
Funding is not impacted in the Capital Improvements Street Account, Account No. 307-21-
053-8517-00-10-000, Project No. ST1P17.
Recommendation:
It is recommended that the City of Port Arthur City Council approve Change Order No. 1 for
the Forest Drive from Evergreen Drive to Woodrow Drive Roadway Reconstruction Project,
which reduces the contract amount from $969,259.28 to $937,616.92 and changes the original
contract completion date from January 19, 2021 to the new contract date of July 6, 2021.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.22166
09/15/2021 MJE
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 FOR A DEDUCTION TO THE CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATION &
CONSTRUCTION, LLC OF PORT ARTHUR, TEXAS, FOR THE
REMOVAL OF PAVEMENT ITEMS, LIQUIDATED DAMAGES AND
REVISED CONTRACT COMPLETION DATE ON THE FOREST DRIVE
ROADWAY RECONSTRUCTION PROJECT FROM EVERGREEN
DRIVE TO WOODROW DRIVE. FUNDING IS NOT IMPACTED IN THE
CAPITAL IMPROVEMENTS STREET ACCOUNT NO. 307-21-053-8517-
00-10-000. PROJECT NO. ST1P17.
WHEREAS, pursuant to Resolution No. 20-147, the City of Port Arthur City Council
awarded a contract for the Forest Drive Roadway Reconstruction Project from Evergreen Drive
to Woodrow Drive to Excavation & Construction, LLC (Contractor) of Port Arthur, Texas, with
a projected budgetary impact of$969,259.28 and a term of 180 calendar days; and,
WHEREAS, Change Order No. 1 is being submitted by Excavation & Construction,
LLC of Port Arthur, Texas, for the removal of items associated with pavement preparation,
pavement markings, and pavement sealants resulting in a deduction of$2,142.36; and,
WHEREAS,Change Order No. 1, submitted by Excavation& Construction, LLC of Port
Arthur, Texas, deducts $29,500.00 for 59 days at $500.00 per day of liquidated damages; and,
WHEREAS, Change Order No. 1, submitted by Excavation& Construction, LLC of Port
Arthur, Texas, seeks to add 168 calendar days changing the original contract completion date
from January 19, 2021 to the new contract completion date of July 6,2021; and,
WHEREAS, Change Order No. 1 decreases the original contract amount of$969,259.28
by $2,142.36 and $29,500.00, respectively, resulting in the new contract amount of$937,616.92;
now therefore,
PR No.22166
09/15/2021 MJE
Page 2 of 3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 1 is herein approved and the City Manager is authorized to
execute said Change Order No. 1 to the contract between the City of Port Arthur and Excavation
& Construction, LLC of Port Arthur, Texas, for the deduction of$2,142.36 for pavement items
and the deduction of$29,500.00 for 59 days of liquidated damages; and,
THAT, Change Order No. 1, submitted by Excavation & Construction, LLC of Port
Arthur, Texas, will change the original contract amount of $969,259.28 to the new contract
amount of$937,616; and,
THAT, Change Order No. 1, submitted by Excavation & Construction, LLC of Port
Arthur, Texas, will amend the original completion date of January 19, 2021 to the new
completion date of July 6, 2021; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of
, A.D. 2021 at a meeting of the City of Port Arthur, Texas by the
following vote: Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill" Bartie
Mayor
PR No.22166
09/15/202I MJE
Page 3 of 3
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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lecia Tize , sq. Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
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Kandy Dan
Interim Director of Finance
Flozelle Roberts, EIT, MEng, MBA
Director of Public Works
2
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
•
CITY OF PORT ARTHUR
DATE: 011i04121
PROJECT: FOREST DRIVE ROADWAY RECONSTRUCTION
OWNER: CITY OF PORT ARTHUR-JOB NO.19-232
CONTRACTOR: EXCAVATORS AND CONSTRUCTORS,LLC_
CHANGE ORDER NO.: 01
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
REASON FOR CHANGE:REVISE CONTRACT QUANTUM and CONTRACT TIME TO INCLUDE COVDI-19 ALLOWANCE.UTILITY DELAYS,WEATHER
DAYS AND LIQUIDATED DAMAGES.
teem New Item
No. Item Code Description
Unit C1 final New Unit
Quantity Quantity- ' Amount
DEDUCTION Price
16 666.003 4"Reletotcad Pavement Slanting% .
LF 1,623 (1,623) SI.19
17 67E LF 1,C23-002 Pavement Surface PreparatIoa(41 (5t, i0)
IS 666.004 Pavement Sealer for 4'Pavement Markin® _ ( 50.17 5178.53)
( 78
LF 1,623 _ 11.623)623) 50.11 (5178.53)
TOTAL AMOUNT DEDUCTED
(62.142J61
ADDITION
TOTAL AMOUNT ADDED
30.00
TOTAL AMOUNT DEDUCTED FROM CONTRACT
TOTAL A►IOURT ADDED TO CONTRACT (52,14236)
$0.00
CHANGE ORDER TOTAL AMOUNT -32,142-36
ORIGINAL CONTRACT AMOUNT:
NET FROM PREVIOUS CHANCE ORDERS: S 969.259-
TOTAL AMOUNT OF THIS CHANGE ORDER: S
PERCENT OF THIS CHANGE ORDER: S (2,142.36)
TOTAL PERCENT CHANGE ORDER TO DATE: -0.22%
LIQUIDATED DAMAGES(59 Days(a)S500.00 per day) -0.22 a
NEW CONTRACT AMOUNT: S (29,500.00)
S 937,616.92
NUMBER OF ORIGINAL CONTRACT DAYS
TOTAL NUMBER OF INCLEMENT WHEATEN DAYS ISO
TOTAL AMOUNT OF COVID-19 ALLOWANCE CHANGE ORDERS: 54
30
TOTAL AMOUNT OF UTILITY DELAYS ADDED BY THIS CHANGE ORDER 30
TOTAL NUMBER OF LIQUIDATED DAYS THIS CHANGE ORDER 15
59
ORIGINAL CONTRACT START DATE
ORIGINAL CONTRACT COMPLETION DATE July 23,2020
REVISED CONTRACT START DATE January 19.2021
REVISED CONTRACT COMPLETION DATE November 3,2020
July 6.2021
ACCEPTED BY:
PREPARED BY:
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EXCAVATORS AND CO UCTORS,LLC_ SCHAUMBURG&POLK.INC.
APPROVED BY:
RAFAEL MIRANDA ELOZELLE ROBERTS
PUBLIC WORKS PUBLIC WORKS DIRECTOR
ATTESTED BY:
RON BURTON CLIFTON WILLIAMS.CPBB
CITY MANAGER PURCHASING MANAGER