HomeMy WebLinkAboutJANUARY 13, 2009 REGULAR MEETINGREGULAR MEETING - ]anuary 13, 2009
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Henderson gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, January
13, 2009 at 5:56 p.m. in the City Council Chamber, City Hall, with the following
members present: Mayor Deloris "Bobbie" Prince; Mayor Pro Tem Jack Chatman, Jr'.;
Councilmembers Elizabeth "Liz" Segler, Martin Flood, John Beard, Jr., Robert E. "Bob"
Williamson and Thomas ]. "Tom" Henderson; City Manager Steve Fitzgibbons, Acting
City Secretary Terri Hanks, City Attorney Mark T. Sokolow, and Sergeant At Arms Chief
of Police Mark Blanton.
Councilmember Morris Albright, III was absent from the Regular Meeting.
Councilmember Dawana K. Wise was absent from the Regular Meeting.
II. PROCLAMATIONS & MINUTES
Proclamations
°Students of the University of Idaho Day" - ]anuary 13, 2009
University of Idaho Counselor Steve Janowick appeared before the City Council to
accept the proclamation honoring University of Idaho students for volunteering to assist
Sabine Pass residents in hurricane disaster relief.
The following University of Idaho students introduced themselves before the City
Council:
Mr. Garret Holbrook
Ms. Karen Targen
Mr. Hugh ]ones
Ms. Katherine Gann
Ms. Kati Trifley
Ms. Amanda Bitterman
Ms. Kayla Deman
Mr. Samuel Spence
Ms. Alexis Olson
Mr. Taylor Thomas
Mr. Victor Mazzo
Minutes
December 16, 2008 Special Council Meeting
Upon the motion of Councilmember Beard, seconded by Councilmember Williamson and
carried unanimously, the City Council approved the above-mentioned minutes.
December 16, 2008 Regular Council Meeting
Upon the motion of Councilmember Williamson, seconded by Councilmember
Henderson and carried unanimously, the City Council approved the above-mentioned
minutes.
December 30, 2008 Special Council Meeting
Upon the motion of Councilmember Henderson, seconded by Mayor Pro Tem Chatman
and carried unanimously, the City Council approved the above-mentioned minutes.
III. PETITIONS & COMMUNICATIONS
A. Sneakers -None
B. Presentations -None
C. Corresuondence -None
IV. PUBLIC HEARING - 7:00 PM - Nane
V. UNFINISHED BUSINESS
P. R. No. 15008 - A Resolution Approving A New Agreement
Between The City Of Port Arthur And Mt. Tamalpais Investment
Corp.
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember V~Jilliamson to table Proposed Resolution No.
15008. The motion failed for a lack of a second.
The City Attorney read the following agreement amendments into the record:
The effective date of the beginning of the /ease shall be Ju/y 1, 2009.
Section 1.
Commence the remodeling of the building by July 1, 2009 with
approximately 160 units.
That at the time of the entry into the lease, on or before July 1, 2009, Mt.
Tamalpais shall submit to the city for review and approval, financial
commitments and assurances to have this construction project completed
by December 1, 2011. Mt. Tamalpais shall submit written monthly status
reports as to his progress.
Mr, Fowler requested that the fo/%wing line be de%ted.~
Section 5.
If other uses of Parcels 1 and 2 are requested, Mt. Tamalpais Investment
Corp. shall request the permission from the city.
(That sentence is being de%ted, f/owever, there is a section in the
agreement that Parce/s 1 and 2 will only be used as parking facilities)
Upon the motion of Councilmember Bearci, seconded by Councilmember Flood and
carrier unanimously, Proposed Resolution No. 15008 was adopted becoming Resolution
No. 09-001.
Voting Yes: Mayor Prince; Mayor Pro Terri Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-001 reads as follows:
RESOLUTION NO. 09-001
A RESOLUTION APPROVING A NEW
AGREEMENT BETWEEN THE CITY OF
PORT ARTHUR AND MT. TAMALPAIS
INVESTMENT CORP.
City Council Minutes 2
Regular Meeting -January 13, 2009
VI. CONSENT AGENDA
Upon the motion of Councilmember Hlenderson, seconded by Councilmember
Williamson and carried unanimously, the following Consent Agenda items were adopted
with the exception of Item D, and Proposed Resolution No.'s 15048 and 15049:
A. Consideration And Approval Of Payment To Sungard HTE,
Inc, In The Estimated Amount Of $13,600 For Custom
Programming And Support Related To The Electronic Meter
Replacement Project
B. Consideration And Approval Of Payment To Waukesha-
Pearce Industries, Inc. In The Amount Of $25,540.88 For
Rental Equipment Used For The 2008 City Streets Program
C. Consideration And Approval Of Payment To TNT Ready Mix
In The Amount Of $7,820 For The Purchase Of Concrete
Used For The 2009 City Streets Bond Issue Projects
D. Consideration And Approval To Renew An Annual Contract
With Petro%um Traders Corporation In The Estimated
Amount Of $171,000 To Supply Diesel #2 Fuel For The
City's Transit Center & Wastewater Treatment Plant On
Hwy. 365 And Dyed Diesel For Off-Road Use For The
Landfill
Item D was held for individual discussion.
E. Consideration And Approval Of Payment To Orange County
Emergency Services District No. 2 In The Amount Of
$128,096.25
F. Consideration And Approval Of Payment To Sungard HTE,
Inc, In The Amount Of $83,427.60 For Annual Maintenance
On AS/400 Application Software
G. Consideration And Approval Of Payment To Vanguard Truck
Center (Through BuyBoard) In The Amount Of $228,474
For The Purchase Of A Commercial Front-Load Garbage
Truck
Resolutions -Consent
(1) P. R. No. 15046 - A Resolution Increasing The Previously
Authorized Amount Payable To ]efferson County Drainage
District No. 7 From $32,538.33 To A New Total Of
$43,351.83 For The Development Of A Regional Storm
Water Management Program. Funding Being Available In
CIP 804, 303-1601-591.84-00
Proposed Resolution No. 15046 was adopted becoming Resolution No. 09-002.
(2) P. R. No. 15047 - A Resolution Authorizing The Mayor Of
The City Of Port Arthur To Sign An Interlocal Agreement
Between The City Of Port Arthur, The City Of Groves, The
City Of Nederland, The City Of Port Neches, ]efferson
County, And ]efferson County Drainage District No. 7 For
Implementation Of The Texas Pollutant Discharge
Elimination System Phase II Storm Water Discharge Permit
Proposed Resolution No. 15047 was adopted becoming Resolution No. 09-003.
City Council Minutes 3
Regular Meeting -January 13, 2009
(3) P. R. No. 15048 - A Resolution Authorizing AGametime -
U. S. Communities [Government] Co-Op Purchase Of A
Playscape System In The Amount Of $27,974.65 Funded
Primarily By A Grant From Premcor/Valero Funding: 303-
0000-367-1000 CIP815-$25,000; 301-1601-591.89-00 GO-
8P1-$2,974.65
Proposed Resolution No. 15048 was held for individual discussion.
(4) P. R. No. 15049 - A Resolution Awarding The Bid For The
Interior Repairs To The Department Club Due To Hurricane
Ike To SKR Construction In An Amount Not To Exceed
$22,626 Funding: IKEDE 121-2300-901.39.00
Proposed Resolution No. 15049 was held for individual discussion.
(5) P. R. No. 15050 - A Resolution Authorizing The Extension
Of The Contract Between The City Of Port Arthur And
Tammy 7acobs, CPA For The Provision Of Accounting
Services For The Finance Department
Proposed Resolution No. 15050 was adopted becoming Resolution No. 09-004.
VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT
Consent Item
D. Consideration And Approval To Renew An Annual Contract
With Petro%um Traders Corporation In The Estimated
Amount Of $171,000 To Supply Diesel #2 Fuel For The
City's Transit Center & Wastewater Treatment Plant On
Hwy. 365 And Dyed Diesel For Off-Road Use For The
Landfill
The Mayor introduced the above-mentioned Item.
The motion was made by Councilmember Beard and seconded by Mayor Pro Tem
Chatman to adopt Consent Item D.
Assistant City Manager/Operations John Coimeaux appeared before the City Council to
address inquiries related to diesel regulations.
Consent Item D was adopted.
Resolutions -Consent
(3) P. R. No. 15048 - A Resolution Authorizing AGametime -
U. S. Communities [Government] Co-Op Purchase Of A
Playscape System In The Amount Of $27,974.65 Funded
Primarily By A Grant From Premcor/Valero Funding: 303-
0000-367-1000 CIP815-$25,000; 301-1601-591.89-00 GO-
8P1-$2,974.65
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Beard and seconded by Mayor Pro Tem
Chatman that Proposed Resolution No. 15048 be adopted.
Community Activist Hilton Kelly appeared before the City Council, on behalf of Premcor
and Valero petroleum refining corporations, to present a grant in the amount of
$25,000 for park improvements.
City Council Minutes 4
Regular Meeting -January 13, 2009
Assistant Human Resources Director and Interim Parks and Recreation Director Albert
Thipgen appeared before the City Council to discuss proposed park improvements.
Councilmember Beard recommended that security lighting be addressed in the park
improvement plans.
Proposed Resolution No. 15048 was adopted becoming Resolution No. 09-005.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Fload,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-005 reads <~s follows:
RESOLUTION NO. 09-005
A RESOLUTION AUTHORIZING A
GAMETIME - U. S. COMMUNITIES
[GOVERNMENT] CO-OP PURCHASE OF A
PLAYSCAPE SYSTEM IN THE AMOUNT OF
$27,974.65 FUNDED PRIMARILY BY A
GRANT FROM PREMCOR/VALERO
FUNDING: 303-0000-367-1000 CIP 815 -
$25,000; 301-1601-591.89-00 GO-8P1-
$2,974.65
(4) P. R. No. 15049 - A Resolution Awarding The Bid For The
Interior Repairs To The Department Club Due To Hurricane
Ike To SKR Construction In An Amount Not To Exceed
$22,626 Funding: IKEDE 121-2300-901.39.00
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Beard and seconded by Councilmember
Henderson that Proposed Resolution No. 15049 be adopted.
Assistant Human Resources Director and Interim Parks and Recreation Director Albert
Thipgen appeared before the City Council to address inquiries related to acquiring
roofing bids.
Proposed Resolution No. 15049 was adopted) becoming Resolution No. 09-006.
Voting Yes: Mayor Prince; Mayor Pro Temp Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-006 reads .as follows:
RESOLUTION NO. 09-006
A RESOLUTION AWARDING THE BID FOR
THE INTERIOR REPAIRS TO THE
DEPARTMENT CLUB DUE TO HURRICANE
IKE TO SKR CONSTRUCTION IN AN
AMOUNT NOT TO EXCEED $22,626
FUNDING: IKEDE 121-2300-901.39.00
A. Resolutions
(1) P. R. No. 15017 - A Resolution Approving A Second
Amendment To Economic Development Conditional Grant
Agreement Between The City Of Port Arthur Section 4A
City Council Minutes 5
Regular Meeting -January 13, 2009
Economic Development Corporation And Redwine Family
Partners, Ltd.
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Henderson, seconded by Councilmember Flood and
carried unanimously, Proposed Resolution No. 15017 was adopted becoming Resolution
No. 09-007.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Beard,
Flood, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-007 reads as follows:
RESOLUTION NO. 09-007
A RESOLUTION APPROVING A SECOND
AMENDMENT TO ECONOMIC
DEVELOPMENT CONDITIONAL GRANT
AGREEMENT BETWEEN THE CITY OF
PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION AND
REDWINE FAMILY PARTNERS, LTD.
(2) P. R. No. 15051 - A Resolution Authorizing The Execution
Of A Contract For Professional Services (Non-Federal
Form) Between The City Of Port Arthur Section 4A
Economic Development Corporation And Arceneaux &
Gates Consulting Engineers, Inc., For Engineering,
Surveying, Technical And Related Services For Design And
Construction Of Roadways, Utilities And Drainage For The
City Of Port Arthur Section 4A Economic Development
Corporation Newly Acquired 7.269 Acres Site Off Hwy 73
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion by Councilmember ~l/illiamson, seconded by Councilmember
Henderson and carried unanimously, Proposed Resolution No. 15051 was adopted
becoming Resolution No. 09-008.
Voting Yes: Mayor Prince; Mayor Pro Terri Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-008 reads as follows:
RESOLUTION NO. 09-008
A RESOLUTION AUTHORIZING THE
EXECUTION OF A CONTRACT FOR
PROFESSIONALSERVICES (NON-FEDERAL
FORM) BETWEEN THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION AND
ARCENEAUX & GATES CONSULTING
ENGINEERS, INC., FOR ENGINEERING,
SURVEYING, TECHNICAL AND RELATED
SERVICES FOR DESIGN AND
CONSTRUCTION OF ROADWAYS,
UTILITIES AND DRAINAGE FOR THE CITY
OF PORT ARTHUR SECTION 4A
City Council Minutes 6
Regular Meeting -January 13, 2009
ECONOMICDEVELOPMENTCORPORATION
NEWLY ACQUIRED 7.269 ACRES SITE
OFF HWY 73
(3) P. R. No. 15056 - A Resolution Authorizing The City
Manager To Enter Into A Grant Agreement With The Texas
Department Of Transportation For Fiscal Year 2009
Regarding Port Arthur Transit System Operating Fund
Assistance
The Mayor introduced the above-mentioned Proposed Resolution.
The motion was made by Councilmember Williamson and seconded by Councilmember
Beard that Proposed Resolution No. 15056 be adopted.
Assistant City Manager/Administration Rebecca Underhill appeared before the City
Council to address inquiries related to thE~ proposed transit grant for supplemental
funding.
Proposed Resolution No. 15056 was adopted becoming Resolution No. 09-009.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Fload,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-009 reads as follows:
RESOLUTION NO. 09-009
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A GRANT
AGREEMENT WITH THE TEXAS
DEPARTMENT OF TRANSPORTATION FOR
FISCAL YEAR 2009 REGARDING PORT
ARTHUR TRANSIT SYSTEM OPERATING
FUND ASSISTANCE
(4) P. R. No. 15057 - A Resalution Authorizing The City Of
Port Arthur To Publish A Request For Qualifications For A
Design/Build Firm For The Renovation Of The Police
Building And Central Fire Station
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Williarson, seconded by Councilmember Beard
and carried unanimously, Proposed Resolution No. 15057 was adopted becoming
Resolution No. 09-010.
Voting Yes: Mayor Prince; Mayor Pro Tern Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Resolution No. 09-010 reads as follows:
RESOLUTION NO. 09-010
A RESOLUTION AUTHORIZING THE CITY
OF PORT ARTHUR TO PUBLISH A
REQUEST FOR QUALIFICATIONS FOR A
DESIGN/BUILD FIRM FOR THE
RENOVATION OF THE POLICE BUILDING
AND CENTRAL FIRE STATION
City Council Minutes 7
Regular Meeting -January 13, 2009
B. Ordinances
(2) P. O. 5960 - An Ordinance Amending Subsection (5) Of
Section 66-3 (A) Of The Code Of Ordinances As It Pertains
To Oil And Gas Leases And Providing For Publication
The City Manager introduced the above-mentioned Proposed Ordinance.
Upon the motion of Councilmember Hender>on, seconded by Mayor Pro Tem Chatman
and carried unanimously, Proposed Ordinance No. 5960 was tabled.
Proposed Ordinance No. 5960 was tabled.
(1) P. O. No. 5959 - An Ordinance Amending The Zoning
Ordinance Of The City Of Port Arthur; By Amending Zoning
Sections 7-100, 22-101, And 26-100 And To Include
Changes To The Schedule Of Uses Chart, Special Conditions
By Use, And Definitions Violation Of This Ordinance Is
Punishable As Provided In Section 1-13 In The City Code
Of Ordinances As Amended By Fine Not Exceeding Two
Thousand [$2,000.00] Dollars; And Providing For
Publication In The Official Newspaper Of The City Of Port
Arthur And Effective Immediately After The Publication
Date. (Allowing Pet Grooming Shops With A Specific Use
Permit)
The City Manager introduced the above-mentioned Proposed Ordinance.
Upon the motion of Councilmember Henderson, seconded by Mayor Pro Tem Chatman
and carried unanimously, Proposed Ordinance No. 5959 was adopted becoming
Ordinance No. 09-01.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Fload,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Ordinance No. 09-01 reads a<.~ follows:
ORDINANCE NO. 09-01
AN ORDINANCE AMENDING THE ZONING
ORDINANCE OF THE CITY OF PORT
ARTHUR; BY AMENDING ZONING
SECTIONS 7-100, 22-101, AND 26-100
AND TO INCLUDE CHANGES TO THE
SCHEDULE OF USES CHART, SPECIAL
CONDITIONS BY USE, AND DEFINITIONS
VIOLATION OF THIS ORDINANCE IS
PUNISHABLE AS PROVIDED IN SECTION
1-13 IN THE CITY CODE OF
ORDINANCES AS AMENDED BY FINE NOT
EXCEEDING TWO THOUSAND [$2,000.00]
DOLLARS; AND PROVIDING FOR
PUBLICATION IN THE OFFICIAL
NEWSPAPER OF THE CITY OF PORT
ARTHUR AND EFFECTIVE IMMEDIATELY
AFTER THE PUBLICATION DATE.
(ALLOWING PET GROOMING SHOPS
WITH A SPECIFIC USE PERMIT)
City Council Minutes 8
Regular Meeting -January 13, 2009
(3) P. O. No. 5966 - An Ordinance By The City Of Port Arthur,
Texas ("City") Approving The Rates Of Entergy Texas,
Inc., Contained In The Statement Of Intent To Change
Rates ("Statement Of Intent") Filed In The City On
December 19, 2008; Approving An Early Effective Date Of
The Rate Change; Finding That The Meeting Complies
With The Open Meetings Act; Making Other Findings And
Provisions Related To The Subject; And Declaring An
Effective Date
The City Manager introduced the above-mentioned Proposed Ordinance.
Upon the motion of Councilmember Henderson, seconded by Mayor Pro Tem Chatman
and carried unanimously, Proposed Ordinance No. 5966 was adopted becoming
Ordinance No. 09-02.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Ordinance No. 09-02 reads as, follows:
ORDINANCE NO. 09-02
AN ORDINANCE BY THE CITY OF PORT
ARTHUR, TEXAS ("CITY") APPROVING
THE RATES OF ENTERGY TEXAS, INC.,
CONTAINED IN THE STATEMENT OF
INTENT TO CHANGE RATES ("STATEMENT
OF INTENT") FILED IN THE CITY ON
DECEMBER 19, 2008; APPROVING AN
EARLY EFFECTIVE DATE OF THE RATE
CHANGE; FINDING THAT THE MEETING
COMPLIES WITH THE OPEN MEETINGS
ACT; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE
(4) P. O. No. 5968 - An Appropriation Ordinance Amending
The Budget For The Fiscal Year Beginning October 1, 2008
And Ending September 30, 2009 As To Provide Additional
Funding For The "One Block At A Time Program",
Additional Police Officers, Drainage Crew, Fire Costs, And
Related Equipment
The City Manager introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember Henderson and seconded by Mayor Pro Tem
Chatman that Proposed Ordinance No. 5968 be adopted.
Mayor Prince encouraged participation in thE~ "One Block at a Time" community cleanup
program and spoke on community cleanup needs for all areas of the city.
The City Manager addressed issues regarding equipment needs and financial
constraints. He expounded on critical issues concerning the importance of the
proposed budget amendment. Mr. Fitzgibbons discussed the needs of additional police
officers, fire personnel, and trash collection and drainage crews; and the related
equipment for the additional activities.
Mayor Pro Tem Chatman recommended exploring local options to assist with recycling
efforts.
City Council Minutes 9
Regular Meeting -January 13, 2009
Mayor Pro Tem Chatman stated the followinu for the record:
I talked with Mr. Robinson and Mr. Comeaux. This is very, very disturbing
to me and I want to say it on record and on camera.
I've heard for a long time, in this city, that we have city workers that don't
do what they are suppose to do. But if you pay them, they will come and
do it. I had seen it myself, Saturday, with my own eyes this weekend
right across from my own house.
And the city workers need to be aware of where we live as
Councilmembers and office heads. Because they were right across from
my house, Friday, picking up shingles, out of my neighbors trailer. And I
didn't pay any attention to it. I went on about my own business.
And then on Saturday morning, as I am getting out at 9:00 a.m. promptly,
they were at the same location. And Amy trash pile still got the same trash
on it. And they went to my neighbor's house twice.
So we need to caution our city workers that we are watching what's going
on and they need not be hired out for private service while they are on
the clock.
City Manager Steve Fitzgibbons addressed Mayor Pro Tem Chatman's concern and
commented on violation of personnel policies.
Chief of Police Mark Blanton appeared before the City Council to address police
enforcement and announced that a recent prostitution sting netted six arrests.
Proposed Ordinance No. 5968 was adopted becoming Ordinance No. 09-03.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Ordinance No. 09-03 reads as follows:
ORDINANCE NO. 09-03
AN APPROPRIATION ORDINANCE
AMENDING THE BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1,
2008 AND ENDING SEPTEMBER 30, 2009
AS TO PROVIDE ADDITIONAL FUNDING
FOR THE °ONE BLOCK AT A TIME
PROGRAM", ADDITIONAL POLICE
OFFICERS, DRAINAGE CREW, FIRE
COSTS, AND RELATED EQUIPMENT
(5) P. O. No. 5969 - An Ordinance Amending Section 106-4 Of
The Code Of Ordinances As It Pertains To Abandoned
Property On State Highways, Right-Of-Ways Or Easements,
Providing Penalties Not To Exceed $500 Per Day And
Providing For Publication
The City Manager introduced the above-mentioned Proposed Ordinance.
The motion was made by Councilmember HE~nderson and seconded by Mayor Pro Tem
Chatman that Proposed Ordinance No. 5969 be adopted.
Chief of Police Mark Blanton appeared before the City Council to address the proposed
ordinance amendment allowing authorizations to remove abandoned vehicles.
City Council Minutes 10
Regular Meeting -January 13, 2009
Proposed Ordinance No. 5969 was adopted becoming Ordinance No. 09-04.
Voting Yes: Mayor Prince; Mayor Pro Tem Chatman; Councilmembers Segler, Flood,
Beard, Williamson and Henderson.
Voting No: None.
The caption of Ordinance No. 09-04 reads as follows:
ORDINANCE NO. 09-04
AN ORDINANCE AMENDING SECTION
106-4 OF THE CODE OF ORDINANCES AS
IT PERTAINS TO ABANDONED PROPERTY
ON STATE HIGHWAYS, RIGHT-OF-WAYS
OR EASEMENTS, PROVIDING PENALTIES
NOT TO EXCEED $500 PER DAY AND
PROVIDING FOR PUBLICATION
Councilmember Flood left the Regular Council Meeting at 7:05 p.m.
C. *Reports And Recommendations
(1) September, 2008 Financial Report
Assistant City Manager/Administration Rebecca Underhill appeared before the City
Council to present the above-mentioned financial report.
(2) Report As It Pertains To The Second Chance Act Of 2007,
Grant Programs, And Other Programs To Assist Criminal
Offenders Into Re-Entry Programs, Which Includes
Increasing Local Hiring Opportunities
City Attorney Mark Sokolow reported on opportunities for employment re-entry grant
programs and would research other state and federal programs.
(3) Report As To The Process Of Naming Of Streets Or
Designating Streets Including 9t" Avenue
City Manager Steve Fitzgibbons discussed criteria for designating and naming streets
and would submit policy recommendations.
(4) Report As To The Weed And Seed Program (Requested By
Mayor Pro Tem Chatman)
Chief of Police Mark Blanton appeared before the City Council to address issues
concerning police enforcement and crime stings. The Police Chief reported that the
Police Department is targeting areas near school zones.
Mayor Pro Tem Chatman acknowledged rE~ceipt of the report from Weed and Seed
Coordinator LaTonya Turner as shown in Exhibit ""A".
Planning and Zoning Director Colleen Russell appeared before the City Council to
conduct an overview of the Weed and Seed Program.
Weed and Seed Steering Committee Memk~er Fabiola Small appeared before the City
Council to discuss communications issues and the distribution process of the meeting
minutes.
KT Maintenance President Kenny Timms appeared before the City Council to encourage
volunteerism and spoke in support of the Weed and Seed Program.
City Council Minutes 11
Regular Meeting -January 13, 2009
VIII. REPORTS OF BOARDS & COMMITTEES -None
IX. FUTURE AGENDA ITEMS OR REQUESTED REPORTS
Mavor Prince•
1. Mayor Prince encouraged participation in the Port Arthur Police Department's
"The Biggest Loser" competition and noted the benefits of a healthy diet and
exercise program.
2. The Mayor appointed Mayor Pro Temp Chatman, Councilmember Henderson and
herself, to oversee a citizen complaint: program that would designate one person
to manage citizen complaints and requests.
3. She reported that the municipal baseball parks next to Memorial High School are
in dire need of repair.
Mavor Pro Tem Chatman:
1. Mayor Pro Tem Chatman requested an agenda item for appointments to the
Housing Finance Corporation and Beautification Commission.
2. The Mayor Pro Tem requested a proclamation recognizing the Pop Warner
Football Team's success.
Councilmember Beard:
1. Councilmember Beard requested a report on fire hydrants.
2. He requested an agenda item to discuss parking vehicles in yards, citations and
code violation education.
3. The Councilmember requested a report on uncollected Municipal Court fines and
outstanding warrants.
4. Councilmember Beard recommended that public service announcements be
placed on the Government Channel t:o address housing needs and requested a
workshop to discuss community development and enhancing housing
opportunities.
Councilmember Henderson:
1. Councilmember Henderson requested) a cost estimate to place an underground
drainage system on Griffing Drive and he noted traffic safety concerns.
2. He reported a security light outage near the lift station in his neighborhood.
Councilmember Williamson:
1. Councilmember Williamson requested a report on tax credit projects.
2. He requested an executive session item to discuss incentive agreements.
2. The Councilmember recommended the implementation of a new software
program used to time speakers and rE~cord voting.
3. Councilmember Williamson requested a report on cleanup responsibilities of the
Pleasure Island Marina.
4. He requested an investigation of the <~Ileged violation of city employees receiving
additional monies for work.
City Council Minutes 12
Regular Meeting -January 13, 2009
X. ADJOURNMENT OF MEETING
Upon the motion by Mayor Pro Tem Chatman, seconded by Councilmember Segler, and
carried unanimously, the City Council adjourned their meeting at 8:16 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
MAYOR DELORIS ~~BOBBIE" PRINCE
ATTEST:
ACTING CITY SECRETARY TERRI HANKS
END OF REGULAR MEETING HELD January 13, 2009.
APPROVED:
City Council Minutes 13
Regular Meeting -January 13, 2009
Page 1 of 3
Exhibit "A"
Colleen Russell
From: weedandseed~portarthur.net
Sent: Tuesday, January 13, 2009 12:22 PM
To: rburton(dlportarthur.net; russelic@portartfiur.net; mark~portarthur.net
Subject: iw: Weed Seed Info
From: "weedandseed@portarthur.net" <weedandseed@portarthur.net>
Sent: Tuesday, January 13, 2009 12:18 PM
To: paulb@portarthur.net
Subject: Weed Seed Info
Listed below is information to assist you during discussions on Port Arthur Weed and Seed
programmatic activities.
The City of Port Arthur received Official Recognition as a Weed and Seed site in March 2002. Port
Arthur developed a 5-year crime reduction strategy to be implemented in the neighborhood bounded by
the Kansas City Southern (KCS) railway tracks on the north, Woodworth Blvd. on the east, the Sabine-
Neches Ship Canal on the south, and the KCS railway tracks on the west.
A steering committee of twenty-five members was developed. The US Attorney of the Eastern District
of Texas serves as leader of this committee. The committee is responsible not only for developing and
revising the strategy, but also for overseeing the implementation of the strategy, and ensuring the
sustainability of the strategy. In order to fulfill this role, the committee secured a'coordinator' to assist
with implementation, and adopted eight (8) subcommittees (Seed Subcommittee, Weed Subcommittee,
Evaluation Subcommittee, Public Relations Subcommittee, Staffing Subcommittee, Sustainability
Subcommittee, Neighborhood Relations Subcommittee;, and Executive Subcommittee). Each of the
subcommittees have a steering committee member who serves as chairperson of the subcommittee.
Since receiving Official Recognition status, Port Arthur Weed and Seed has been awazded two grants
from the US Department of justice, totaling $350,000. The City of Port Arthur serves as fiscal agent of
these funds. The Steering Committee's responsibility is in approving the grant budget and overseeing
the budget expenditures. The Coordinator's responsibility is in developing the grant application and
budget, managing grant funds, and reporting expenditure progress to the steering committee.
The purpose of the grant funds is to assist PA Weed and Seed in implementing it's 5-year strategy. After
5 yeazs, Weed and Seed sites are expected to be sustainable, and in position to continue operating
without traditional'Weed and Seed' grant funds. Sites are encouraged to seek additional funding with
the Department of Justice as well as other federal, private, and corporate sources.
Port Arthur is in it's 7th year of completing its 5-year strategy. For the first three years the steering
committee operated without a coordinator. Few strategry goals were met during that period. The City of
Port Arthur agreed to pay the salary of a coordinator, so that the steering committee could succeed in
implementing their strategy.
1/13/2009
Page 2 of 3
The steering committee assisted in the recruitment and hiring of a coordinator. In June 2005, the
committee voted to accept LaTonya Turner as coordinator. The city hired LaTonya.
Since June 2005, PA Weed and Seed has received grants totaling $350,000, increased its partnership
base, met several of its goals and objectives and implemented several programs to benefit the
community.
PA Weed and Seed organizes seasonal as well as ongoing projects and programs. PA Weed and Seed's
ongoing activities include:
The Neighborhood Computer Training Center
The Computer Training Center (CTC), located at Eastern Staz Missionary Baptist Church, opened in
2006, and services adults primarily from the Weed and Seed tazgeted neighborhood. Computer Training
workshops cover the topics: Computer Fundamentals, Word Processing, Using the Internet, Power
Point, and Developing a Website.
In August 2008, a volunteer Project Organizer was recruited. This individual is responsible for
recruiting and training workshop facilitators, scheduling workshops, and ensuring that the CTC is open
and available for general use. In November, 2008 the CTC received an upgrade. New computers,
printer, scanner, and softwaze were added.
Funds from the Weed and Seed budget are used to purchase hazdwaze, softwaze, and supplies for the;
CTC.
The Tutoring Project
This project connects elementary school students at De;Queen Elementary and Woodrow Wilson
Technology Theme School with tutors. Students from Lamar State College-Port Arthur (Lamar) provide
one-on-one and small group tutoring during in-school hours. Funds from the Weed and Seed budget aze
used to pay the salary of tutors. Lamaz recruits and hires, and provides payment to the tutors. The City
of Port Arthur, as fiscal agent, provides reimbursement to Lamaz, upon receipt of invoices.
Port Arthur Weed and Seed's Upcoming Activities include:
Volunteer Income Tax Assistance (VITA)
Beginning in February 2009, Weed and Seed neighborhood residents will, once again, be able to
receive free income tax preparation services. The PA Weed and Seed VITA program began operation
during the 2008 tax season. More than 100 tax returns were prepared and electronically submitted. The
program utilizes volunteer tax prepazers. All volunteer. s receive training through the Internal Revenue
Service and prepare taxes at the VITA site (Progressive Missionary Baptist Church). During the 2009
tax season, PA Weed and Seed will introduce 'Mobile VITA'. This service will allow tax payers to have
their returns prepared and processed at various locations throughout the community. Funds from the
Weed and Seed grant were used to purchase computer hardware and softwaze, as well as supplies for the
VITA program.
Youth Sports Camp
1 /13/2009
Page 3 of 3
The Youth Sports Camp is scheduled to be held during Spring Break 2009. During Spring Break 2008,
the camp was held for the first time. The camp will provide a week of fun and safe activities for youth
while they are out of school and their cazegivers aze away at school and/or work. Participants will gain
instruction in Basketball, Football, and Baseball. Funds from the Weed and Seed budget are used to pay
camp facilitators, purchase camp equipment and supplies.
General Education Development (GED)
The GED Project will allow residents to prepare to take the GED exam at a convenient location within
their own neighborhood. The PA Weed and Seed steering committee is in the process of selecting a
partner to provide the GED facilitation/instruction. Funds from the Weed and Seed grant will be used to
compensate aninstructor/facilitator.
Port Arthur Weed and Seed's Delayed Activities:
Safe Haven
Weed and Seed sites are required to have an operating Safe Haven. The steering committee continues to
struggle with the selection and operation of a viable Safe Haven. A Safe Haven is a physical location.
within a Weed and Seed neighborhood that provides a multitude of services for neighborhood adult and
youth. During a site visit in May 2008, US Department of Justice representative urged steering
committee members to be cautious of spending awazded grant funds without meeting this important
obligation. A recent Safe Haven agreement was secured with Progressive Missionary Baptist Church..
Funds from the Weed and Seed grant are earmarked to compensate after-school tutors, purchase
recreational supplies, arts and craft supplies, office supplies, computer hardware and software.
Boxing Academy
Weed and Seed initiated partnership with a neighborhood Boxing Academy for the purpose of providing
youth residents with membership opportunities. The Academy is undergoing physical repairs. Funds
from the Weed and Seed grant will be used to provide one-yeaz Boxing Academy scholarships to up to
fifty youth residents of the Weed and Seed targeted neighborhood.
END
1 /13/2009
Port Arthur Weed and Seed
Steerin~ Committee Meeting
City Hall, 5 Floor Conference Room
444 4~ Street, Port Arthur
Meeting Date: December 4, 2008 Meeting Time: 1:30 p.m. - 3:00 p.m.
Timekeeper. TBA Note Taker: TBA
Facilitator: TBA
AGENDA
Item Presenter -Time of to is
Minutes 5 min
Policing Issues Police Representative 5 min
Meeting Time & Place for 2009 5 min
Computer Training Center Proposal LaTonya Turner 10 min
Officer Nomination (Secretary Position) 5 min
Subcommittee Reports 10 min
Volunteer Income Tax Assistance (VITA) Beverly Hatcher i0 min
Budget & Strategy Update LaTonya Turner 15 min
One Block At A Time Project
The Tutoring Project
Junior Cowboys Request
General Education Development {GED)
Youth Sports Camp -Update
Additional Business 5 min
W & S Steering Committee Comments 5 min
~i~~
Adjourn
Port Arthur Weed and Seed
444 4t° Street Port Arthur, TX 77640
Steering Committee :Meeting Minutes
November 6, 2008
The Port Arthur Weed and Seed Steering Committee met for a regular scheduled meeting
on Thursday, November 6, 2008. The meeting was held in the Sa' floor conference room
of the City Hall building, 444 4~' Street, Port Arthur.
Members Present
Mayor Debris Prince (Co-Chairperson), Ronald Burton (City of Port Arthur), Fabiola
Small (resident), Manerva Thornton (resident), Lillie Decuire (PA Drug Task Force),
Duncan Woodford (U.S. Attorney's Office), Kathleen Fontenot (DeQueen Elementary
School), Bradford Coleman (Jr. Bee's Football Team), Sue Byers (The Salvation Army),
Melinda McNulty (KT Maintenance), Beverly Hatcher (GTMI3C).
Others Present
Kerry Klintworth, U. S. Attorney's Office, Eastern District of Texas
Wilma Richard, Resident
LaTonya Turner, Weed and Seed Coordinator
Cindy Fertitta, Rape & Suicide Crisis Center
Opening of Meeting
Mayor Prince called the meeting to order at l :.53 p.m.
Minutes
The group adopted the minutes of October 2, 2008.
Policing :Issues
Fabiola reported that Officer Rockey Bridges is helping provide Weed and Seed residents
with Thanksgiving food baskets.
Steering Committee Membership
Tisha Armstead was not present to speak. Cindy reported that Tisha is out of town.
Computer Training Center Proposal
LaTonya reported that during the last meeting the steering committee requested that she
contact Program Manager, Fred Filberg, to find out if it would be okay to contract with
an individual, for payment by the hour, in an amount up to $2,000, for the purpose of
facilitating computer workshops at the Eastern: Star Computer Training Center during
January 2008 -June 2008.
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