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Home My WebLink AboutPR 12098:949 NEDERLAND AVENUEinteroffice MEMORANDUM To: Mayor, City Council, City Manager From: Mark T. Sokolow City Attorney Subject: P. R. No. 12098; Council Meeting of February 18, 2003 Date: February 14, 2003 Attached is P. R. No. 12098 approving RMT Change Order No. 1 for the remediation at 949 Nederland Avenue (Lot 1, Block 492, City of Port Arthur), in the amount of $17,849. MTS/ts Attachment cc: Ralph Dunderdale, Equipment Services P. R. No. 12098 02/14/03 ts RESOLUTION NO. A RESOLUTION APPROVING RMT CHANGE ORDER NO. 1 FOR THE REMEDIATION AT 949 NEDERLAND IN THE AMOUNT OF $ 17,849(LOT 9, BLOCK 492, CITY OF PORT ARTHUR) Account No. 001-1003-512.59-00 M01002 WHEREAS, per Resolution No. 02-208, RMT was authorized to remediate vacant Lot 9, Block 492 located at 939 Nederland Avenue; and WHEREAS, Resolution No. 02-208 approved an estimated $18,950 for the remediation; and WHEREAS, due to additional work that was required at the site due to extra liquid disposal, Change Order No. 1 was submitted, as denoted in Exhibit "A" for an additional $17,849; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That Change Order No. i is herein approved as denoted in Exhibit ~A" and the City Manager is herein authorized to execute it. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this __ day of , A.D., 2003, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: z.pr12098 Mayor , City Council , NOES: OSCAR ORTIZ, MAYOR ATTEST: EVANGELINE GREEN, CITY SECRETARY APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER THE AVAI ILITY OF FUNDS: REBECCA UNDERHILL, DIRECTOR OF FINANCE EXHIBIT "A" Letter of Transmittal RMT, Inc. 912 Capital of Texas Highway South Suite 300 Austin, TX 78746-5210 Tel. (512) 327-9840° Fax (512) 327-6163 To: Mr. Mark T. Sokolow City Attorney The City of Port Arthur P.O. Box 1089 Port Arthur, Texas Date: Project No.: Subject: 2/11/03 50-00647.33 949NederlandAvenue Prepared By: Michael Bohmfalk I have forwarded two copies of the final report documenting the permanent removal from service of the UST and Hydraulic Lift systems at 949 Nederland Avenue under separate cover to Ralph Dunderdale for his review. The TCEQ release determination report (RDR) is provided in Appendix A of the final report. Upon return of the signature pages from Mr. Dunderdale, a copy of the report will be delivered to the Petroleum Storage Tank Division at both the TCEQ Central (Austin) and Region 10 - Beaumont offices. Attached, please find our Change Order No. 1 request for additional costs incurred during the course of the project. The Change Order No. 1 request was withheld until the final report and RDR were complete and submitted. As per your letter dated November 4, 2002 acknowledging receipt of the change order request, please advise when the request will be placed on the council agenda for approval. If appropriate, either Alex Onjanow or I can attend the council meeting should further discussion of the change order request be necessary. Best regards, Proiect Manager CC: Mr. Ralph Dunderdale - The City of Port Arthur Central Files RECEIVED' 2003 LEGAL DEPARTMENT Integrated Environmental Solutions 912 Capital of Texas Hwy South, Suite 300 Austin, TX 78746-5210 Telephone: 512-327-9840 Fax: 512-327-6163 October 24, 2002 Mr. Mark T. Sokolow City Attorney The City of Port Arthur P.O. Box 1089 Port Arthur, Texas Subject: Change Order for Removal of UST Systems and Hydraulic Lift at 949 Nederland Ave. RMT Project No. 50-00647.33 Dear Mr. Sokolow: As discussed during our most recent telephone conversation, attached is a change order request for additional costs associated with the removal of the underground storage tank systems (USTs) and hydraulic lift formerly located at 949 Nederland Avenue in Port Arthur, Texas. These additional costs were incurred due to the following unforeseen conditions encountered throughout the course of the project: · Water and solids encountered within the USTs which required additional cleaning of the tanks prior to removal and necessitated additional cleanout of the vacuum truck at the disposal facility; · Removal of water from the tankholds during tank removal activities due to rainfall during the tank removal activities; · Removal of water from the tankholds prior to excavation of TPH impacted soils; and, · Excavation, transportation and disposal of TPH impacted soils. A change order request has been attached for your consideration. Also attached, please find a table summarizing the additional costs and copies of the water and soil transportation and disposal manifests. Please do not hesitate to contact me at 512-329-3142 with any questions or concerns that you may have. Sincerely, RMT, Inc. ~ Project Manager Attachments: cc: Central Files CHANGE ORDER No. 1 RMT, Inc. ("RMT') 912 Capital of Texas Highway South Suite 300 Austin, TX 78746-5210 Tel. (512) 327-9840 ® Fax (512) 327-6163 Date: October 24, 2002 T0: Mr. Mark Sokolow The City of Port Arthur ("Client") P.O. Box 1089 Port Arthur, TX 77641-1089 Project Name: Removal of UST System and Hydraulic Lift Facility Location: 949 Nederland Ave., Port Arthur, TX RMT Proiect Number: 50-00647.33 RMT Client Number: Client Contract Number: This document will become a supplement to the Work Authorization dated July 12, 2002. RMT Project Number is 50-00647.33. Schedule For This Change Order: Approximate Start Date: Approximate Completion Date: No change The impact of this Change Order on the time schedule for total project completion will be: [] decrease days [] increase days [] no change Summary of Scope of Services Task 1. Removal and Disposal of UST System(s) and Hydraulic Lift System $17,849 Task 2. Preparation of Closure Report No Change Total of This Change Order $17,849 Assumptions/Remarks: Additional costs were incurred due to the presence of water and solids in the four tanks, removal of water from the excavations during tank removal activities, removal of entrapped rainwater prior to excavation of impacted soils and backfill of the tankholds, and transportation and disposal of TPH impacted soils of the excavations. A table summarizing the additional costs has been attached along with copies of the transportation and disposal manifests for the water and solids removed from the tanks, water removed from the excavation and disposal of the impacted soils. Total Amount of Previous Authorizations: $18,950 Amount of this Change Order: [] Increase [] Decrease $17,849 New Total Amount of Authorizations: $36,799 I:\WPAUS~PJT~50-00647~33\O500064733~01.DOC ~- CHGORD.DOC (Form FI12) (03/07/02) CHANGE ORDER No. l Project Number: 50-00647.33 Project Managers: Michael Bohmfalk City of Port Arthur Mark Sokolow Acceptance: Authorization for RMT to commence work included in the changes hereunder constitutes acceptance of this Change Order. Acceptance can be made by signing in the place provided below, by accepting or using work product within the changed Scope of Services, or by written or oral authorization to RMT to commence work prior to signing. Acceptance is limited to the terms stated herein, and any additional or different terms are rejected unless expressly agreed to in writing by RMT. APPROVED AND ACCEPTED AS OF THE DATE SHOWN BELOW: City of Port Arthur RMT, Inc 0~k~~ Signature '~ ~ Signature Alex Onjanow, P.E. Printed Name Printed Name Senior Project Manager Title Title Date CHANGE ORDER No. 1 RMT, Inc. ("RMT') 912 Capital of Texas Highway South Suite 300 Austin, TX 78746-5210 Tel. (512) 327-9840 · Fax (512) 327-6163 Date: October 24, 2002 To: Mr. Mark Sokolow The City of Port Arthur ("Client") P.O. Box 1089 Port Arthur, TX 77641-1089 Project Name: Removal of UST System and Hydraulic Lift Facility Location: 949 Nederland Ave., Port Arthur, TX RMT Project Number: 50-00647.33 RMT Client Number: Client Contract Number: This document will become a supplement to the Work Authorization dated July 12, 2002. RMT Project Number is 50-00647.33. Schedule For This Change Order: Approximate Start Date: Approximate Completion Date: No change The impact of this Change Order on the time schedule for total project completion will be: [] decrease days [] increase days [] no change Summary of Scope of Services Task 1. Removal and Disposal of UST System(s) and Hydraulic Lift System $17,849 Task 2. Preparation of Closure Report No Change Total of This Change Order $17,849 Assumptions/Remarks: Additional costs were incurred due to the presence of water and solids in the four tanks, removal of water from the excavations during tank removal activities, removal of entrapped rainwater prior to excavation of impacted soils and backfill of the tankholds, and transportation and disposal of TPH impacted soils of the excavations. A table summarizing the additional costs has been attached along with copies of the transportation and disposal manifests for the water and solids removed from the tanks, water removed from the excavation and disposal of the impacted soils. Total Amount of Previous Authorizations: $18,950 Amount of this Change Order: [] Increase [] Decrease $1Z849 New Total Amount of Authorizations: $36,799 CHANGE ORDER No. 1 Project Number: 50-00647,33 Project Managers: RMT City of Port Arthur Michael Bohmfalk Mark Sokolow 2'.'.'.'.'.'.'.'.'. Acceptance: ~.'-'-' .'.'.'.'-!: Authorization for RMT to commence work included in the changes hereunder constitutes acceptafi.e~.b.-~..is.'.~ i i i~ Change Order. Acceptance can be made by signing in the place provided below, by accepting or t(s~i, i' ~' ;' i' i' i work product within the changed Scope of Services, or by written or oral authorization to RMT to ' "" '~"" """" commence work prior to signing. Acceptance is limited to the terms stated herein, and any additional or different terms are rejected unless expressly agreed to in writing by RMT. APPROVED AND ACCEPTED AS OF THE DATE SHOWN BELOW: RMT, Inc. Signature City of Port Arthur Signature Printed Name Title Date Alex Onjanow, P.E. Printed Name Senior Project Manager Title I:\WPAUb~PfI~SO4)0647~33\OS0~064733~01.DOC 2 CHGORD.DOC (Form Fl12) (03/07/02) 0~ 18 02 OG:5Ba Columbia Env Envirogistic. s, LP~ kddress ~/ Location of J0t3 ~ Contact 0 POSiTIONS/PERSONNEL ': MILEAGE ON TRUCK r~z-t 3 ~5 1 Pho~ LOADINGdUNLOADING DEMURRAGE LOC~TION IN OIJT TOTAl_ , , BOX MOVEMENT WASHOUT INFORMATION )X TYPE: V = VACUUM, RA. = ROLLING LID, W/T = WATER TIGHT ROLL TARP, TR: TRASH iRVICE: S~R ~ SERV~cE & RETURN~ s~W = ~ERV~CE & WASH~UT~ DEL = DEL~VER~ ~/R ~ ~FF RENT' F~NAL = $ERV~CE & ~FF H~RE RENTAL EQUIPMENT ceived/Approv~ed FOR OFFICE USE ONLY WORK ORDER CLOSED WORK ORDER OPEN Oct~ lB O;~ OB: SBa Columbia ~-nv STRAIGHT BeLL OF LADING- SHORT FORM ORi(~iNAL -NOT N~GOTiA~{.~ Shipper's No Carrier's No Consigned TO Destination. - , Street Delivering Carrier Cotlect on Deliveny S County "' State Zi Delivery Address Ct, And Remit to State Agenl Oct 18 Envirogistics, LP formerly cleanuptexas.com 5639 I~lesa Driv~ Phone: 713-673-9100 POSITION~/PERS ONNEL ,, .~ , ,f~. ~'/~. MILEAGE ON TRUCK ~ ~'1 3¥,y L~ I ~.l~'~/' LOADING/UNLOADiNG DEMURRAGE 1~o BOX MOVEMENT WASHOUT INFORMATION )X TYPE: V = VACUUM, I~L = ROLLING UD, W/T = WATER TIGHT ROLL TARP, TR = TRASH "RViCE: S/R = SERVICE & RETURN, SAN = SERVICE & WASHOUT, DEL = DELIVER, O/~ = OFF RENT, FINAL = SERVICE & OFF HIRE ~DOR RENTAL~_~ ~EQUIPMENT TYPE EQUIPMENT # FOR OFFICE USE ONLY WORK ORDER CLOSED WORK ORDER OPEN Street_ _City_ State Ager Per ~ep 11 O~ 0~: l~p Columbia Env 71a8684SES p.~ t'~ONT R-SIDE BACK x$ NO o ,isa QTY____ IO.3 Sep 11 O~ 0~: 17p Columbia knv '/1~ Sep lO 02 04:05p PROmaste ~81-83~-008! p. 1 HOUS~£ON, TX 77034 D~TE .7/~0/O 2' IPLACED fly CUST~ER ~USTOM~ SIT~ ADORESS _OCATION PIC~ UP DATE: '7/~i/0~ CONTACT PHONE TIME: D~o0 ~6 ~2~ 2~¢_ ¢¢~.. ~DISPQSAL SITE ADDRESS DELIVERY O~ [-iO~i'~ ~O ~6~"J LOCATION DELIVERY DATE; 7~, [b~ ~TACT PHONE D~IVER,~ ~DRIVER ¢2 f~CTOR ¢ ~ ~ dS DOT Description (Include ProOf Shi~ n~ Name Hazard Ola~, P.G., and EST. QUANTI~ / PI~K UP APPT DAT~IME J ACTUAL ~RW~ FINISH TIME TOTAL TIME MANIFEST ¢ PROFILE g MSDS/SAFE~ SHEET oz~ I~qo v~t · EXP~NATIqN OF DE~Y TIME Or ~DITlOb AL INFORMATION DR I ~VE INSPECTED THE T~ILER AND CE~EPTABLE F~'L~DING AND VERI~ THAT ~E TIME p~ ~.~T,O~ L,~t~D ~0~ ~grR~C~ ~ JCUStOmER r~resem~at~e s~a~.~ / ~ ,, / pEL~ERY APPT OATE¢IME [ ~~RY l B~ TOTAL 3ME EXPLANATION OF DE~Y TIME OR ADDITIONAL NFOR~;~~ I HAVE INSPECTED TilE TRAILER AND cERTIFY IT REGULATORY EMPT~V,~II~-Y TH~,-T'"THE TIMES AND EXPLANATION LISTED ABOVE ARE CORRECT. DISPOSAL FACILI=REPREBENTATIVE$1GNATURE: X .V-~/~[RV / TRIp BEGAN [ TRIP. ENDED DATE:TI-~,/OZ.. ' [DATE: 7['3t/02- . STARTDATE TIME: IME: 6-/00 ITIME: ~C~QO /FINISHDATEJ TIME: