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Home My WebLink AboutPR 15081: SCODELLER CONSTRUCTION - CRACK SEALING OF CONCRETE & ASPHALT PAVEMENTCITY OF PORT ARTHUR Public Works Department Council Action Memo T0: Steve Fitrgibbons, City Manager FROM: Ross E. Blackketter, P.E., Director of Public Works SUBJECT: P.R. #15081 -Crack Sealing of Concrete and Asphalt Pavement DATE: 05 February 2009 RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 15081, awarding a bid and authorizing the execution of a One (1) Year Contrail for crack sealing of concrete and asphalt pavement to Scodeller Construction of Wixom, Michigan. This contract will be awarded on a UNIT COST BASIS and will be utilized for, various City and CDBG funded street projects. BACKGROUND: This is the first awarding of an annual contract for crack sealing of concrete and asphalt pavement. The City will furnish the crack sealant to be used, with the contractor's sole responsibility being to furnish labor, equipment, and any other required materials. This contract is to preserve and protect existing streets by limiting-water infiltration to the sUbgrade. Bids were advertised in the Port Arthur News on 04 January 2009 and 11 January 2009. Four (4) bids were received and opened on 28 January 2009, as shown on the attached bid tab. While one bid, from Widgeon Construction, was slightly lower on one line item, the exceptions noted did not meet City needs. BUDGETARY/FISCAL EFFECT: Funds are provided in the Street Division Budget; Account No. 001-1203-531.36/51/86 and in the CDBG street project accounts. STAFFING/EMPLOYEE EFFECT:. Acceptance of this recommendation will have no staffing/employee effect at this time. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 15081, awarding a bid and authorizing the execution of a One (1) Year Contract for crack sealing of concrete and asphalt pavement to Scodeller Construction of Wixom, Michigan. This contract will be awarded on a UNIT COST BASIS and wilt be utilized for various City and CDBG funded street projects. Ross E. Blackketter, P.E. Direilor of Public Works REB/reb P.R. No. 15081 02/02/09 reb RESOLUTION NO. A RESOLUTION AWARDING A BID AND AUTHORIZING THE EXECUTION OF A ONE (1) YEAR CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SCODELLER CONSTRUCTION OF WIXOM, MICHIGAN" FOR CRACK SEALING OF CONCRETE AND ASPHALT PAVEMENTS ON A UNIT COST BASIS FOR VARIOUS CITY FUNDED AND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED STREET PROJECTS; PROPOSED FUNDING: STREET DIVISION ACCOUNT 001-1203-531.36/51/86 AND CDBG STREET PROJECT ACCOUNTS. WHEREAS, periodically the City requires the services of a contractor to seal cracks in concrete and asphalt pavement for various projects; and, WHEREAS, the City advertised in the Port Arthur News on January 4, 2009 and on January 11, 2009 for said services; and, WHEREAS, four (4) bids were received and opened on January 28, 2009 for the above referenced Contract and has been evaluated by the Public Works staff and Purchasing Manager; and, WHEREAS, the evaluation showed that although Widgeon Construction was the. actual lowest bidder, the exceptions noted on their bid did not meet the City's needs; now, therefore, P BE IT RESOLVED BY THE CITY COUNCIL OF THE .CITY OF PORT ARTHUR: THAT the City Council of the City of Port Arthur hereby awards the bid for a one (1) year contract for crack sealing of concrete and- asphalt pavements to the next lowest responsible bidder, providing the greatest value to the city, to wit: Scodeller P.R. No. 15081 Page 2 Construction of Wixom, Michigan as shown on Exhibit'`A" attached hereto and made a part hereof; and, THAT the Mayor and City Manager of the City of Port Arthur are ~ hereby authorized and directed to execute on behalf of the City, a Contract between the City of Port Arthur and Scodeller Construction for a one (1) year Contract for crack sealing of concrete and asphalt pavements on various streets in the City of Port Arthur, Texas; and, THAT the contract is awarded on a UNIT COST BASIS, as shown on Exhibit "B" attached hereto and made a part hereof by reference, a complete copy of which is available for review in the office of the City Secretary; and, THAT said Contract is an exact duplicate of a standard form Federally Funded Construction contract except for the changes described in the Certificate of Standard Form, a copy of which is attached as Exhibit "C" and is hereby incorporated by reference, and said changes are here approved; and; THAT payment-bonds will be required if the individual project exceeds $25,000 and performance bonds will be required if. the individual project exceeds $100,000 per Section 2253.021 of the Government Code; and, THAT, Scodeller Construction of Wixom, :Michigan shall sign this resolution agreeing to the terms thereof; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. No. 15081 Page 3 READ, ADOPTED AND APPROVED this the day of A.D. 2009 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Attest: ' City Secretary APPROVED FOR ADMINISTRATION: Stephen B. Fitrgibbons City Manager ~~~ Ross E. Blackketter, P.E: :Director of Public Works Mayor APPROVED AS TO FORM: City Attorney ~~ / ,, ~~~~ f l.i~-1'1 ,- .~ . v APPROVED AS TO AVAILABILITY OF FUNDS: ~~~~.C~t>~~. Rebecca Underhill, CPA Assistant City Manager/Administration '° `{ AGREED T0: Scodeller Construction Z:\engineer\documentr\HMAC~PR15081.doc EXHIBIT A CITY OF PORT ARTHUR "TEXAS iIID S[[EE1' DESCRIPTION: CRACK SEALING CONCRETE AND ASPHALT' PAVEMENTS IIID OPENING DATE: JANUARY 28, 2009 CR NAME OF 131 )DER NAME OF BIDDER NAME OF IIII)DER L D CONSTRUCTION NAME ClF.f3IDD SCODELLER CONS"IRUCT[ON SCR CONSTRUGTiON COS'I' UNI'I WIDGEON CONSTRi.JC"LION UNIT COST ITEM UOM ITEM UNI'C COST UNIT COST ` N 1 L,F LONGITUDINAL & TRANSVERSE JOINTS $ 1.25 $ .80 $ 3.95 ~ 80* 2 LP RANDOM CitACKS 4 1.00 $ 9p $ 3.85 $ 80* PLACE OF BUSINESS i)EAUMON'1', TX WXOM, MI RiCFIMOND, TX ORANGE, TX * WITI-I EXCEPTIONS DATE: ~ ~~ ~' ~' /~ I PURCHASING MANAGER: C¢~,,~~~tli 'V/ G~~-J EXHIBIT B CONTRACT FOR CRACK SEALING OF CONCRETE AND ASPHALT PAVEMENTS THIS AGREEMENT, made this lOtl' day of Februa 2009 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY", and Scodeller Construction a(n) corporation herein acting - Individual, firm, partnership, or corporation by and through Eamonn Dwyer hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from 15 February 2009 to 15 Februarv 2010. 2. During the term of this Contract, the CONTRACTOR. will furnish at his own expense all of the materials, supplies,: tools, equipment, labor, and other services necessary to connection .therewith, excepting those supplies specifically not required of CONTRACTOR in the Specifications. 3. .The CONTRACTOR ~ agrees to perform all the work .described in the Specifications and Contract Documents and comply with the terms therein for the prices stated below. - ITEM Longitudinal and Transverse Joints $ 0.80 /LF Random Cracks $ 0.90 /LF 4. The term "Contract Documents" means and includes the following: (A) (B) (C) (D) (E) (F) (G) Agreement Advertisement for Bids General Information Specifications Bid Bidder's Information Sheet Notice to Proceed Z:\engiheer\Documents\Proder Street\Crack Sealing Contract-08.doc '" 5. This Agreement shall tie binding upon-all parties hereto and their respective heirs, executors, administrators, successors, and assigns. . , 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of-which shall be deemed an original on the date first written above. 7. Projects will be performed on an as. needed basis. Contractor will be given severi (7) to ten (10) days notice prior to start date of projects. OWNER CONTRACTOR , BY: BY: Stephen B. Fitrgibbons City Manager - ' Printed Name: ... , ` Z:\engineer\Documents\Proderstreet\Crack Sealing Contract-08.doc Page 2 CITY OF PORT ARTHUR BID PROPOSAL DATE: Ianuary 21, 2009 Bid Proposal For: CRACK SEALING OF CONCRETE AND ASPIiALT PAVEIVIENT5 The undersigned cSC/O~ ~LLfi~'~ UO.:t S~> r J G ~ t n~~ doing business in the City/`I'own of ~ 1 ,~ ~ P-~, M I ~j{-l l (:-~~1 , submits herewith, in conformity with the General Instructions, Conditions, and SpeciScations fot' the following Bid: - OUTLINE OF BID DATA: DESCRIPTION tiNIT COST LONGITUDINAL AND TRANSVERSE JOINTS $ O ' g ~ 2F RANAONI CRACKS $ ~ ' d ~ /LP WORK WILL BE SCHEDULED ON AN "AS NEEDED" BASIS. Receipt of addenda is acknowledged: No. 1 Dated Received SCi~~;S~G/~h~/'. ~/c~s~r~~i~;.~ 7zz Ctp_f~~,~?~ 2~J?tP` ~~ COMPANY NAME ~ ST.REET ADDRESS ` SIGNATURE OF B ER ~J~N1o;~~t ~W~/f~(~ ~ _~ (PRINT OR TYPE NAME) P.O. BOX b.11x0~, Nth /-~Sa93 CITY/STATE/ZIP TITLE ~~+~ ~7~~ l l 02 AREA CODE TELEPHONE N0. EMAIL Page 9 of 12 BID OPENING :DATE:. 3anuarv 21.. 2009 CITY OF PORT.ARTHUR ` INSTRUCTIONS TO BIDDER Bidders are requested to famish their complete REMIT TO ADDRESS anal `. TAX IDENTIFICATION NUMBER as indicated below: ; REMIT PAYIvIENT TO: . COMPANX. ~vGD~ /vlili/LPG C/~+~5~2 yG~l OL-' ADDRESS l,(7L2 ~3 ~~l~.l ~ ~ I /~2 AC ~~Z czTY/STATErZIP' W ~ x ~ M M J ~~ ~ 93 . SEND PURCHASE ORDER TO: ` ,. COMPANY ADDRESS CI'I'X/STATEYZIP TAX IDENTIFICATION NUMBER C~ ~ - ~ ~~ ~ cJZ INCORAORATED ~_YES . NO ' I ' . FAgC 10 of 12 > . AFFIDAVIT A11 pages in the offeror's bid proposal containing statements, letters, etc. shall be signed by a duly authorized officer of the company, whose signature is binding on the bid proposal. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. Further, I agree to pay succeeding debts aq they become due during this agreement. I hereby certify that I do have outstanding debta with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. i hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due:` NAME OF OFFEROR: ~//~ 1`~O/~,~---~ L~ TITLE t /v. ~' ~ -~.-, ADDRESS 5 I ~2 L GA f-~,1~ 12, ~ ~~~ ~~- CITY/STATE/ZIP ~ { ~ o NI M~ g X93 TELEPHONE NUMBER -2 ~ g J~/'~ ~ 1 SIGNATURE STATE ~ u COUNTX O SUBSCRIBED AND SWOR,~1 to before me by the above named ~yyn pnn. ~~Jl~~r • on this the day o f~ _., 20~• ~ gad N ry Pubii,~, ~0~y ~ ~~~ )~ Q~~"~ J ~UyCommisslonExpl~ RETtiRN THIS AFFLDAVTT AS PART OF THE BID PROPOSAL . ':^~'", 20 ~3 Page it of 12 .. ~ STEPHEN FfrZGiBBONS DEIARiS "BOBBIE"PRINCE, MAYOR ~ ~ ~ CrrY MANAGER JACK CHATMAN, JR., MAYOR PRO TEM - - -.. _ TERRI HANKS • C! O ~ ACTING CrfY SECRETARY COUNCII.MEMBERS: ry f ELIZABETH "LIZ" SEGLER ~ MARK Z SOKOLOW MORRIS ALBRIGHT, III CITY ATTORNIEY JOHN BEARD, JR ~ OT t T LII rLG.,~~ ROBERT E. Wn3.iAMSON D. KAY WISE + ~ TCXQS THOMAS J. HENDERSON - LNVITATION TO BID Date: December 24, 2008 Vendors: - ' •Sealed Bids, subject to.the General Instructions, Conditions and Specifications, as provided will be•addressed to the City Secretary of the City of Port Arthur, Texas in DUPLICATE: Sealed BIDS shall be received no later than 3.00 P M January 21 2009 at the City Secretary Office and all bids received will be opened and read aloud at 3.15 P M on January 21, 2009 In -the City Council Chambers, 5th Floes City Hall, Port Arthur, Texas for the following: CRACK SEALING OF EXISTING,CONCRETE AND ASPHALT PAVEMENTS t BIDS SHALL BE PLACED IN A SEALED ENVELOPE, with the bidder's name and address in the upper left-hand comer of the envelope. FACSLMILE TRANSMITTALS SHALL NOT BE ACCEPTED. BIDS MUST. BE submitted on the pricing form included-for that purpose in this packet and SIGNED BY A PERSON HAVING THE .AUTHORITY TO BIND THE FIRM IN A CONTRACT. MARK ENVELOPE: CRACK SEALING Sealed Bids shall be submitted:.. CITY OF PORT ARTHUR ~ CITY OF PORT ARTHUR CITY'SECRETARY CITY SECRETARY P. O. BOX 1089 444 4TH STREET -PORT ARTHUR, TX 77641-1089 PORT ARTHUR, TX 77640 ALL BIDS MUST BE RECEIVED IN THE CITY. SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. r Page 1 of 12 P.O. BOX 1089 • PORT AHTHUfl, TEKI6S 77641-1989 •409!983-8115 • FAX 409!983-8291 Bids received after the closing time specified will be returned to the bidder unopened. Awazd will be made as soon as practicable after opening. To obtain results, or if you have any questions, please contact the City of Port Arthur Purchasing Office, at (409) 983-8160. i The City of Port Arthur reserves the right to reject any or all Bids and to waive informalities or defects in bids, or to accept such bids as it shall deem to be in the best interests of the City of Port Arthur. Sincerely, ~a~~~,~ Shawna Tubbs ' Purchasing Manager Page 2 of 12 CITY OF PORT ARTHUR GENERAL SPECIFICATIONS GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in the 'Bid or Proposal Specifications listed in this Bid Package. The intent of this INVITATION ,TO ..BID (ITB) is to provide bidders with sufficient information to prepare SEALED BIDS IN DUPLICATE for furnishing: CRACK SEALING OF CONCRETE AND ASPHALT PAVEMENTS. Bids must be in a sealed envelope addressed to the City Secretary, City of Port Arthur. P. O. Box 1089, Port Arthur, Texas 77641. Bids shall be received no later than 3:00 P. M.: January 21, 2009. Bid proposal MUST BE SIGNED BY THE BIDDER: All bids meeting the intent .of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exception and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right' to accept any and all. or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. , The City reserves the right to: 1. Reject any and all bids, and to make no award if it deems such action to.be in its best interest. 2. Awazd bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Awazd bids to bidders whose principal place of business is in the City of Port Arthur and whose bid.is-within 5% of the lowest bid price. This preference can't be granted for purchases involving Federal Funds. 5. Contact the second lowest, responsible bidder to provide this service on a case-by-case basis in the event that the primary contractor is unable to meet the required timeframe as indicated in the specifications., _ The awazd shall be made to the responsible vendor(s) whose bid is determined to be the lowest offer; taking into consideration the relative importance of price, conformance to specifications, and capability and experience of the contractor. Page3 of 12 TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB; the terms "Bid" and . Proposal" shall be equivalent. ' Bidders aze cautioned to read the information contained in this ITB carefully and to submit a ' complete response to all requirements and questions as directed. CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vernon's Texas Code Annotated,.I,oca1 Government Code Title 5, Subtitle C, Chapter 171. ETHICS: The bidder shall not offer or accept gifts or anything of value, nor enter into any business arrangement with any employee, official or agent of the City of Port Arthur. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERSr A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified'and eligible to receive an award. ' 5. Be engaged in a full time business, and can assume liabilities for any performance or warranty service required. 6. The City Council shall not awazd a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public moneys irrider any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ~ Any interpretations, corrections or changes to the ITB and- Specifications wily be made by addenda. .Sole issuing authority of addendas shall be vested in the City of Port Arthur Purchasing Manager. Addendas will be mailed to all who are known to have received a copy of the ITB. Offeror's shall acknowledge receipt of all addenda. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy. in the mathematics, the unit price shall prevail. - PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All .invoices shall be mailed directly to the City of Port Arthur, Attn.: Public Works Deparhnent, P. O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment wilt be made upon receipt of the original invoice.and the acceptance of the goods or services by the City of Port Arthur. ` Page 4 of 12 SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or-agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying ~ money to anyone owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the .AFFIDAVIT included as part of this ITB. CONTRACT: The following will comprise the contract between the City and the successful bidder: 1. Information for Bidders 2. Bid Sheet 3. Notice of Awards 4. Specifications 5. Addenda QUANTITIES: Quantities shown aze estimated, based on projected use. It is specifically understood and agreed that these quantities aze approximate and any additional quantities will be paid for at the quoted price. It is further understood that the supplier shall not have any claim against the City of Port Arthw for quantities less than the estimated amount. All bids will remain in effect for one yeaz after the bid opening date. If through any cause the Bidder fails to fulfil} in a timely and proper manner, his obligations under this Contract, or fails to perform in accordance with these specifications, the City reserves the right to terminate this Contract by giving written notice to the Bidder of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Page 5 of 12 No person has the authority to verbally alter these specifications. -Any interpretations, corrections or changes to this ITB and specifications will be made in writing by the Purchasing Division of the City of Port Arthur and sent to each person having a bid package. For this bid only, the City of Port Arthur will furnish the crack sealant material, Crafco Poly Flex Type 3, located at the Public Works Operation Center. SHIPPING INFORMATION: All bids are to be F.O.B.,.City of Port Arthur, Port Arthur, Texas 77640 . INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not coaectly inserted, the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and famish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The appazent silence of these specifications as to any detail or to the appazent omission from it of a detailed description concerning any point, shall be regazded as meaning that only the best commercial practices are to prevail.. All interpretations of these specifications shall be made on the basis of statement. While the purpose of the specifications into indicate minimum requirements in the way of capability, performance, construction, and other details, its use i§ not intended to deprive the City of Port Arthur the option of selecting goods which may be considered most suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. . Under the Title VI of the Civil Rights Act of 1964, no person shall, on the Bounds of race, color, or national origin; be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Questions concerning this ITB or additional information should be directed. to Ross E. Blackketter, P.E., Director of Public Works at 409-983-8180. Page 6 of ]2 SPECIFICATIONS FOR CLEANING AND SEALING JOINTS AND CRACKS FOR CONCRETE AND ASPHALT PAVEMENTS I. Description. Clean and seal joints and cracks in new or existing concrete and asphalt pavements. . 2. Material. Use a .hot-poured rubber sealant consisting of arubber-modified asphalt compound which, when heated to the manufacturer's recommended temperature, will melt to an appropriate consistency for pouring and then solidify when cooled to ambient temperatures. The City of Port Arthur will furnish the crack sealant material, Crafco Poly Flex Type 3, located at the Public Works Operation Center. 3. Equipment. Use equipment that meets sealant manufacturer's recommendations. Use air compressors equipped with appropriate filters for removing oil and water from the air. For grooving cracks, use devices such as diamond-blade random-cut saws or random-crack grinders, capable of following the path of the crack without causing excessive spalling or other damage to the concrete. 4. Construction. Before starting work, information from the sealant manufacturer showing recommended equipment and installation procedures will be provided by the City of Port Arthur, Texas. All equipment and procedures will be subject to approval. For concrete pavement, if the equipment causes damage to dowels, reinforcing steel, concrete, base, sub base, or sub grade, repair the damage and change the procedure and equipment. to prevent further damage. For asphalt concrete pavement, clean and seal joints and cracks that are 1116 inch or greater in width. A. Preparation. Remove all debris, dirt, dust, saw cuttings, and other foreign material from the crack or joint by an approved method and dispose. Collect and dispose of all the removed material. 1) Joints. Remove existing`preformed bituminous fiber board material or other spacer material the full depth of the joint along with al] other debris in the joint opening. Resize the joint sealant space by sawing to the width and depth shown on the Ciry Standard Details to accommodate the type of sealant specified. Clean the surface by method approved and in accordance with the manufacturer's specifications before placing sealant. After cleaning, air-blast the joint to remove all dust. 2) Cracks. Unless otherwise specified, groove the crack at the surface so that a reservoir with a rectangular cross section is provided for the sealant. Clean joints and cracks with air blast cleaning or other acceptable methods to a depth of at least twice the joins or crack width. Pagel of 12 B. Sealing. Place the sealant in accordance with the manufacturer's recommended procedures. Apply the sealant to dry joint and crack surfaces unless otherwise recommended by the sealant manufacturer. Tool any sealant material that is not self leveling to force the sealant against the joint surfaces. 1)'Joints. Place a backer rod in the joint opening at a depth of 5/8 inch to 'k inch below the surface to prevent the sealant from flowing through the joint and to hold the sealant at its required elevation unless directed otherwise. Do not place sealant in an expansion-type joint if surface temperature is below 55°F or above 90°F. 2) Cracks. Apply sealant with a pressure nozzle: Do not place the sealant when the surface temperature is less than 40°F. Set the top of the sealant 1/8 in. to 114 iri. below the pavement surface; with a minimum depth of sealant of 1/2 in. unless otherwise recommended by the sealant manufacturer. 5. Measurement. This Item will be measured by the foot of sealant placed. 6. Payment. The work performed and materials furnished in accordance with this Item and measured as provided under "Measurement" will ,be paid for at the unit price. This price is full compensation for furnishing all materials; sawing, routing, and cleaning and installing; disposing of debris; and equipment, labor, tools, and incidentals. 7. Projects will be performed on an as needed basis. Contractor wffl be given seven (~ to ten (10) days notice prior to start date of.projects. BARRICADES, WARNING DEVICES AND TRAFFIC CONTROL: All barricades, signs, barriers, cones and other such devices as needed for traffic control operations shall be provided by the City of Port Arthur. Page 8 of 12 CITY OF PORT ARTHUR BID PROPOSAL A DATE: 7anuarv 21, 2009 Bid Proposal For: CRACK SEALING OF CONCRETE AND ASPHALT PAVEMENTS The undersigned ,doing business in the City/Town of > submits herewith, in conformity with the General Instructions, Conditions,-and Specifications for the following Bid: ' OUTLINE OF BID DATA: DESCRIPTION UNIT COST LONGITUDINAL AND TRANSVERSE JOINTS $ RANDOM CRACKS $ _ WORK WILL BE SCHEDULED ON AN "AS NEEDED" BASIS. Receipt of addenda is acknowledged; No. 1 Dated Received COMPANY NAME SIGNATURE OF BIDDER (PRINT OR TYPE NAME) TITLE ' ` EMAIL STREET ADDRESS P.O. BOX CITY/STATE/ZIP AREA CODE TELEPHONE NO. /LF ' /LF Page 9 of 12 i r .. s BID OPENING DATE: Januarv 21 2009 CITY OF PORT ARTHUR ' INSTRUCTIONS TO BIDDER Bidders are requested to famish their complete REMIT TO ADDRESS and z TAX IDENTIFICATION NUMBER'as indicated below: REMIT PAYMENT TO: ' COMPANY ADDRESS CITY/STATE/ZIP SEND PURCHASE ORDER TO: ; COMPANY ADDRESS CITY/STATE/ZIP ' TAX IDENTIFICATION NUMBER " INCORPORATED YES NO Page 10 of 12 AFFIDAVIT All pages in the offeror's bid proposal containing statements, letters, etc. shall be signed by a duly authorized officer of the company, whose signature is binding on the bid proposal. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. Further, I agree to pay succeeding debts as they become due during this agreement. _ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. _ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to. enter into an agaement for the payment of said debts. I further agree to pay succeeding debts as they become due. NAME OF OFFEROR: TITLE - ADDRESS CITY/STATE/ZIP TELEPHONE NUMBER SIGNATURE STATE COUNTY SUBSCRIBED AND SWORN to before me by the above named bn this the day of , 20 Notary Public RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 11 of 12 CONFLICT OF INTEREST QUESTIONNAIRE FORM-CIQ For Vendor or other person doing business with local governmental enfity This questionnaire ietlects changes made to the law by H.B. 1491, 80 Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176. Local Government Code by a person who has a business relationship as defined by Section 176.001 (1-a) with a ]ocal governmental entity and the person meets requirements under Section 176.006 (a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the T" business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Govemment Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1. Name of person who has a business relationship with local governmental entity. 2. ^ Check this box if you are filing an update [o a previously fded quesfionnaire. (The law requires that you file an updated completed questiommaire with the appropriate filing authority not later than 7'" business after the date the originally filed questionnaire becomes incomplete or inaccurate.) - 3. Name of local a government officer with whom filer has employment or business relationship. Name of Officer - This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.00 l (1-a), Local Government Code., Attach additional pages [o this Form CIQ as necessary. - - A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? - - Yes ~ No - B. Is the filer of the questionnaire receiving or likely [o receive taxable income, other than investment income, from the filer of the questionnaire? - Yes ~ No C. Is the filer of This questionnaire employed by a corporation or other Yes ~ ^ No ' D. Describe each employment or business relationship with the local government officer named in this section. 4. - Si ature of erson doin business with the governmental enti Date Page 12 of 12 ip.~ nev~sea tine/so) (Certificate of Standard Form Contract, page 2) Page § & cepllon •• sub § & caption, etc. Sub § or Sub ¶ No. of said contract Page No. § or tt No. & Caption & Caption Description which contains Where of 01 of altered, eta .' Provision Found Standard Form - Standard Form Provision provision; & on which which In Descrlptlon o} Standard Form Contains Provision Contains Provision Standard Form Alteration etc: (} Tha following described provisions at the indicated-page, seciibn, etc. of the standard Corm have been altered, . modified, replaced or otherwise changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.., [) The following provisions have been added to Said Contract: Page, Section and Caption Subsection and Caption, etc, of Said.Contraci Which Contains the Added Provision and Descrltition Tftereo/ I further certify that said attached proposed City Council Resolution contains the following provision: 'That said contract is aR exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standard Form Contract, a copy of which Is attached hereto as F~chibit "B" and is hereby incorporated 6y reference, and said changes are hereby approved' ~ ' I understand dial this certificate will be relied on by the law Department in reviewing and appiovlny (or rejecting} as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution_and - Contract:. ,T d . Signed this ~ - day of Fcr,`SRwt2r ,.i~' 0 05. Department Head or .(city of Port Arthur} (Law Department) (Required Form) (7/B/BB) (1 G/5/89) (3115/90) (p.2 Revised 9/18/90) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I certify that the contract (hereinafter called,'said contract") eflixed to the attached prdposed City Council Resolution , No. /So 8l is an exact duplicate of an applicable standard form contract (the title of which is shown below) previously approved by the Law department end adopted as a standard Torm by Cily Council Resolution, except for the, blanks that have been tilled in with all necessary irlormetion and except for the changes described below. The title of the applicable standard form contract is (] Federally Funded Construction Contract, Revised 1/5/80, 7/89, 8/89 [ ] Non•Federally Funded Construction Contract, Revised 1/5/8B, 7/09, 0/89 [ ] Federal -Professional Services -Engineering Conlrecl, Revised 1/S/BB; 5/89 (§10) 7/89/(§8) [ j Non-Federal -Professional Services -Engineering Contract, Revised 1/5180, 5/09(§10), 7/09(§8), 4191 [ ], CDBG -Professional Services -Engineering Conlrecl,-Revised 1/5/88, 5/89 (§10), 7/89(§8) [ ] Federal -Professional Services -Non-Engineering (Consultant) Contract, Revised 1/5!08, 5/09(§10), 7/89(§8). [ ] Non-Federal - Proressional Services -Non-Engineering (Consultant) Contract, Revised 1/5/68, 5/B9(§10), • ~ 7/89(§8). [ ], CD6G • Professional services --Non-Engineering (Consultant) Contract, Revised 1/5188, 5/89(§10), 7/89(§8). Other Standard Form Contract, described as follows: .^ ~.v7/L.4aT',. F'o2 GJL4ere .SC*7}e r.~F mrr Co.veRer TB' h~'C j~SP[i•0e.r P.4u~~n6"~73 t The changesaare as follows: (Put an "X" in the appropriate [ ]) None. ~:: i - [ j The following described provisions at the indicated page, section, etc. of the standard form have been deleted from said contract: - ' DELETIONS Page Number Where Deleted Provision Is Found On Standard Form Section or Paragraph Nd. Subsection or and Caption Subparagraph No. Which and Caption ' Contains Provision Which Contains Provision Deleted From Form _ Deleted From Form Description of Provision Deleted