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HomeMy WebLinkAboutPR 15094: ROSE HILL MANOR REPAIRS P. R No. 15094 '- 02/06/09 tma RESOLUTION NO. A RESOLUTION AWARDING THE BID FOR REPAIRS TO ROSE HILL MANOR DUE TO HURRICANE IKE T-O PEPPER'S CONSTRUCTION IN THE AMOUNT OF .$9,500.00. PROPOSED FUNDING: 121-2300-901.32-00 II~RH WHEREAS, Hurricane Ike made laridfall on"the Texas Gulf Loast on September 13, 2008; and, WHEREAS, Rose Hill. Manor, an officially designated historic building, suffered damage due to Hurricane Ike; and, WHEREAS, quotes were received from three (3) companies as delineated in the bid tabulation attached hereto as Exhibit "A"; and, WHEREAS, the lowest and most responsible bidder is Pepper's Construction of Beaumont, Texas, which submitted a quote in the amount of $9,500.00; and, WHEREAS, the City deems it in the best interest of the community to make necessary repairs to Rose Hill Manor to restore it to a state of functional use; now therefore; BE IT RESOLVED BY. THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: . Secfion 1: That the facts and opinions in the preamble are true and correct. Section 2: That the bid for repairs at•Rose Hill Manor is hereby awazded to Pepper's Construction in the amount of $9,500.00. Secfion 3. That the Ciry Manager is authorized to execute a contract with Pepper's Construction as delineated in Exhibit "B". Secfion 4. That a copy of the caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this .~ day of 2009, AD, at a Regulaz Meeting of the'City Council of the City of Port Arthur, Texas by the following. vote:. - ~e AYES: Mayor: . Councilmembers: - NOES: i4' P. R No.15094 02/06/09 tma Mayor Debris Prince • ATTEST: ~, - Tem Hanks,. Acting City Secretary AP ROVED TO FORM: Mark Sokolow, City Att, y ~, ~• ~ ~U A CF OF~ , APPROVED FOR ADMIl~iISTRATION: Steve Fitzgibbons, City Manager ` In ~ ~ ector of Pazks an c eat' ' ~ _ , ' PROVED AS TO AVAILABILITY OF FiINDS: ~~~ Director of Finance Quotes on Rose Hill Manor Company Address Quote Sanchez Remodeling" 1326 DeQueen $10,170.00 " Port Arthur, Texas Pepper's Construction 1899 Terrell $9,500.00 Beaumont, Texas Mike Barnett Construction, Ina ~ 21021VIerriman $22,235.00 ` Port Neches, Tx 77651 f t , t . , r k F. f AN AGREEMENT FOR REPAIR SERVICES AT ROSE HILL MANOR BETWEEN THE CITY OF PORT ARTHUR AND PEPPER'S CONSTRUCTION THIS AGREEMENT, made this 11~h day of February, 2009, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and PEPPER'S CONSTRUCTION a corporation herein acting by and through Wallace Lvons, its president hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows 1. The City can~terminate this contract at its convenience which includes, but is not limited to; funding not being available in any budget cycle-wit thirty (30) days written notice. Any terms and conditions stated in original specifications will apply to any extended periods.. ` 2. The.Contractorwill perform repair services at Rose Hill Manor, 100 Woodworth Blvd., Port Arthur, Texas for the City of Port Arthur as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specrfcations. The City may at its own discretion. elect to purchase materials if it deems such action in its best interest. 4. CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $9,500. 5. CONTRACTOR will ensure the Rose Hill Manor is free of all debris and ready for City use once all repairs are complete. ' 6. The Contractor will commence the work required by the Contract Documents on or after receipt of the "Notice to Proceed". The period for completion of the work specified shall be thirty (30) calendar days from the date the Notice is Proceed is signed; however, this contract shall not exceed the maximum end date specified herein without the written. permission of the City. The City may.at its discretion grant time extensions to .this contract. The City shall noY unduly delay the contractor ih the completion of his work. 7. The Contractor will obtain the appropriate permit-for the work to be done. Said permit shall be at no cost to the contractor. 8. The term "Contract Documents" means and includes the following: 1. Agreement 2. Spec cations ' 3. Bid 4. Notice of Award 5. Notice to Proceed 9. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns: 10.IN WITNESS WHEREOF,. the parties hereto have executed, or caused to be executed by their duly authorised officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of ATTEST PEPPER'S CONSTRUCTION By 2009. CITY OF PORT ARTHUR BY ATTEST ATTEST CITY SECRETARY CITY SECRETARY ~! ~ . /~,~~ --~-- ! p?, /OUR Nr'ORF: ORD =R '•10. - OUR BID N0. I . ~_r , ' ;~ _ ~ ~~ % ~D~~/ s~rA ~it% ~/ / - ~f~ - ~ ~ ~ , ~ ~~ y :/~ ~ ~' ~. t2.~ _ ~; s ~T_ _ r~ _ / '' C j - '~•~' - ~ ~ ~ r7 .Z `jy , J ~ " ~ ~ ~ C a „ , , __ I ~ ° I r ,~~ ~~-J~ --- ~---- . , ~ . ,. ---- , - - . . , f~ ; . ~-' y ' 'J.II PAata=-!al i; yus,•entaed tr, be as so=ci#tzd, a^,d the above YYCr; •uea p~`r#ormed .., acrordancs with thz dra~~r.~in ~ d s~ecificetions a yr3/,d A r its abo•d_ v~ ~.:Iu cor.~.1' W,r : s~b5sa>>t'ai rrar~mar.'ik2 mere=r for the ayra~d sum of ~~£t . '~ 1 ~~/ ~ /^ ~ >~~'. ~~A ~ ~~ ~ - _. Dall3r5 ($ ~ ~ ~ 17.if11. • i 71,i~ is a. ^ ?a:'ia C! Full ~.:;oice dus _ d paya4la by' -- _ Month - Day Year in accordanca_ ri!<;, our ^ Mgr.>eme!rt ^ Pro~osa~ iJo. _ Datad _ ' - iNonth Dzy Yxar ~~;'~s1-2 C~1~lTRACT£~~S ll~iV®1C~ y,2_,. MP~E IN ME'.'ICO CITY OR PORT ARTHUR P. O. Boz 204 Port Arthur, TX 77641, Project Rose Hill Manor' 100 Woodworth Blvd Port Arthur, TX 7764'1 The following is hereby submitted as per your request. This bid covers all work andlor specified in the bid documents received for this job. The undersigned, having become thoroughly familiar with-the tenns and conditions of the proposed Contract Documents and with local conditions. affecting the performance and costs of the Work at the place where the work into be completed, and having fulty inspected the site in all particulars, hereby proposes and agrees to fully perform the Work within the time stated and in strict accordance with the proposed Contract Document, including furnishing of any construct, and complete said Work in accordance with the Cortract Documents, for the sum of money: All labor, materials, services, and equipment necessary for the completion of the Work shown on the Drawings and in the Specifications: Dollars: If awarded the Contract, the Bidder' agrees to have on file with the Agency all required documents for verification of licensing and insurance. Completion of the project will require _ calendar days. This proposal is valid for a period of 60 days. S dbZ=ZT 60 90 qa~ T d - _ ~ .. For questions, please contact: City of Port Arthur Housing Assistance Division P. O. Box 1089 Port Arthur, Texas 77641 Contractor Information Name: Address: City: St, Zip: Phone: ' Fed. Tax ID: Contractor Signature: dbZ ~ZT 60 90 ~9a~ s Bid Request Forth Rose Hill Manor Item Specification 100 Woodworth Blvd, Port Arthur, TX 77641 quantity/Unif Total Cost Bid Request Form Rose Hill Manor Item Specification 100 Woodworth Blvd, Port Arthur, TX 7764'4 quantity!Unif Total Cost Exterior 1 Repair or Replace, reinstalling all wood handrails and columns on job site first. Rebuild support box for all columns. and railing. Repair top of columns (5) that are broken and all that need minor repair also check all poles. All wood used will be treated, primed and painted with two (2) colts of grade A paint. Check for wind chiped off of building. This work is to be done on the, 2nd level. Footage is 24ft long {railing). Clean up all Vash, debris and dispose properly. 24.00 ~F $ 2 Replace and repair rotted window frame and glass !casing for four (4) windows on house. 4.ca E,a $ 3 Secure two (2) electrical light fixture. 2.00 FJa $ Front Right Room 4 Finish drywall, plaster: tape, speckle, remove any loose paint, sand and prime. Secure any loose or inadequately nailed drywall sections. Tape and finish 2 coats. Sand scrape, prime for painting any woodwork as needed. 18.5 X 11= 198 SF. Flocr on front side door; fold carpet back and restore f oor boards and replace carpet properly. 198.40 SF $ Common Room Rt 5 Repair drywall joint,creaks on ceiling and walls. Remove Icose tape. Sand area, spread-joint compound. Place new tape and compound. Sand and feather when drywall joint is completely dry. After walls or prep prim to seal, texture, and paint with two (2) coat Repair 10ft of flooring in frorit of side door, folding carpet back and restore floor boards, Sand ,clean, prim and paint floor molding, door and casing in room. Dispose of all debris to complete job in the proper manor and location. 752.00 SF $ i=amity Room Left 6 Repair drywall joint ' Remove loose tape. Sand area, spread joint compound. Place new tape and compound. Sand and feather when drywall joint is completely dry, Floor molding will be sanded Prim and paint with two (2) coats as well. All water damage will be addressed,Carpet need to be fold back and floor wood 2' X 5' replaced. Room size 589 S F. 589.00 SF $ Utility Room g•d - - - dSZ ~2i 60 90 9a~ Bid Request Form Rose Hill Manor Item Specification 100 Woodworth Bivd, Port Arthur, TX 77641 QuantitylUnit Total Cost 8 Install 2' x 4' suspended the ceiling. Prior to installation, repair original ceiling if repairable. Else, remove plaster, lath and fixtures from ceiling. Dispose of plaster and lath in an approved location Check for electric change order on ceiling fixture. Ceiling tiles must be fire rated Class A, Suspension members shall be laid out symmetrically, accurately aligned and installed per manufacturers recommendations, capable of supporting laying units and light fixtures. Install a suspended ceiling file system, 5/8" 2' 4' with main channels hung perpendicular to joists. Screw hangers into joists 24" on center. See building code for minimum height requirements. We will be replacing 20 tiles. Remove old and replace with all new tiles that are the same. Clean-area and dispose of debris properly: ' 20.00 E4 ~ Total Bid $ . e