HomeMy WebLinkAboutM. CHEMTEX & ANACON, INC. - LABORATORY SERVICESGity of Port Arthur, .Texas
Mavor and City Councit Communication
DATE REFERENCE SUBJECT - PAGE
Award of Bid for Laboratory Services (non-biomonitoring) &
02-04-09 zo°s-cc- Authorizing Payment on the Previous Award. Past. Bid Expiration 1 of 2
WWLAB Non-Bio for the Utility Operations Department, Wastewater Treatment
Division.
We recommend the City Council award the bids for Laboratory Services (non-biomonitoring) to
Chemtex,- of Port Arthur, TX, in the total estimated. amount of $27,460.• ,
We also recommend the City Council authorize paymerit for laboratory services (non-biomonitoring) to
Anacon, Inc., in the totatamount of$1,406. Our lasfaward with Anacon, Inc. expired' December 2008
but we still needed to perform testing until we could make this award.. This same testing would have.
totaled $1,682 using the current bid prices.
BACKGROUND
Our effluent permits require a wide array of water quality testing and reporting. We utilize an outside
laboratory to provide these services. Laboratory services include performing over 1,700 analyses per
year for such things as BOD, TSS, NH3, MLSS/MVLSS, TCLP, % solids, CBOD, and copper on various
waste streams, influent and effluent. Nine (9) bid. packets were sentoutor inquired, and we received.
the following three (3) bids..
Bidder
Ana-Cali Corp.
Kilgore, TX
Earth Analytical
Beaumont, TX
Chemtex
PortArthur, TX
Total Bid Price
$44,128.
$68,853.
$27,460.
The low bid from Chemtex meets the specifications, and is therefore recommended for award.
BUDGET/FISCAL EFFECT '
Funds -for these services were budgeted in account #410-1256-532.54-00. Our last 3-year award
totaled $19,524/year. Since the total number oftests increased from 1,740/yeacto 2;083/year, the low
bid reflects a realized 17.5% increase.
PREPARED BY:
KE
APPROVED BY:
City Manager
(JAPPROVE POTHER (DESCRIBE)
PROCESSED
BY
cITY
SECRETARY
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
PAGE
DATE REFERENCE SUBJECT
Award of Bid for Laboratory Services (non-biomonitoring) &
Authorizing Payment on the Previous Award Past Bid Expiration 2 of 2
02-04-09 2WWLA8 Non-eio for the Utility Operations Department, Wastewater Treatment
Division.
STAFFINGIEMPLOYEE EFFECT
Existing staff will coordinate these services.
SUMMARY
The bid from Chemtex is the lowest.and best bid meeting the requirements of the specifications for
these services,- and is therefore recommended for approval in the estimated amount of $27,460.
We also recommend authorizing payment of $1,406 to Anacon, Inc. for laboratory services
rendered under our previous contract amount since the expiration of that bid (December 2008).
~/~pD, ~,~ .~~
Ily EI ridge
Director of Utility Operations
~.
Shawna Tubbs
Purchasing Manager
Cs--
Rebecca Underhill
Director of Finance
410. Water & Sewer Fund
1256 Wastewater Treatment
532 Water Utilities
54 Professional services
cc: Donna King
PREPARED BY:
KE I
APPROVED BY: ~ [)APPROVE
City Manager
DOTHER (DESCRIBE)
PROCESSED
BY
cm
SECRETARY
DATE