HomeMy WebLinkAboutPR 15086: T&S LAWN CARE (AREA A-2)Memo
To: Steve Fitzgibbons, City Manager r
aker Directoi•of Cornmuni Services ~/~ ~ ~
From Lawrence B ty
Date: Febxtrary 4, 2009
Re: P. R. NO. 15086- AWARDING A BID AND AUTHORIZING THE EXECUTION OF A
CONTRACT TOT & S LAWN CARE FOR GRASS-CUTTING SERVICES OF
PRIVATELY-OWNED AND QTY-OWNED DEVELOPED LOTS IN AN AREA OF
THE CITY DESIGNATED AS AREAA=2.
COMMENT
RECOMMENDATION: Staff recommends that the Ciry Council adopt P. R No. 15086, authorizing the
Ciry Manager to execute aone-year contract between the City of Port Arthur and T & S Lawn Care, for the
contract amount of 002 persquare foot for privately-owned and Giftowned developed propeny in Area
A-2. Area A 2 is that area of the City of Port :Arthur east of West Port Arthur Road, North of 60~h Street
includes Montrose, Stonegate and Labe Arthur..
BACKGROUND: Bids a2re opened on January'28, 2009. T & S-Lawn Care was the lowest and best
bidderto wit for the mowing of developed lots in Area A-2 for the amount of 002 oer square foot. This
contract is for one year with the Gt}~s option to renew for two (2) additional years. ,
AFFORDABLE NORTHSTAR T & S LAWN GRASSHOPPER TREY'S
LAWN CARE UNLIMITED SERVICE LAWN TRACTOR.
PORT BEAUMONT, PORT SERVICE, SERVICE,
TX
ARTHUR TX ARTHUR, PORT PORT
, . :TX ARTHUR, TX ARTHUR,
. TX
ITEM UNIT COST UNIT COST UNIT COST UNIT COST T
C
AS
MOWING $.004/PERS.F. $.0077/PER $.002/PER $.007/PERS.F. $.Ol/PER
GROUP S.F. S.F. S.F.
A2
BUDGET AND REVENUE IMPACT: Adoption of this proposed resolution will not require a budget
amendment. Funds are available in Account No. 001-1401-551.59-00:
STAFF LEVEL IMPACt: Adoption of this proposed resolution will have no effect on current staffing
level '
SUMMARY: Staff recommends that the Ciry,Council adopt P. R No. 15086, thereby authorizing the Ciry
Manager to execute a contract with T & S Lawn Care for the mowing of grass on pnvatel}xowned (where
owners have failed to .maintain the property) and City-owned developed property m Area A 2. The
contractor will submit proof of insurance.
RS
P. R No. 15086
2/04/09 RS
FOR . REQUESTED BY: LAWRENCE BAKER, COMMUNITY SERVICES
,. .. DIRECTOR
AMINISTRATIVE PURPOSE: TOAWARDAGRASSCUTTINGCONTRACTFOR
~~ CUTTING OF PRIVATELY & CITY-OWNED
USE " DEVELOPED PROPERTY IN AREA A 2.
LOCATION: AREA A 2 IS AN AREA EAST OF WEST PORT
ARTHUR ROAD, NORTH OF 60TH STREET
INCLUDES MONTROSE, STONEGATE AND
_' LAKE ARTHUR
RESOLUTION NO.
A RE SOLUTION AWARDING A BID AND AUTHORIZING
THE EXECUTION OF A CONTRACT' WITH T & S LAWN
SERVICE FOR -GRASS CUTTING SERVICES OF
PRIVATELY-OWNED AND CITY-OWNED DEVELOPED
LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA
A-2, TOBE CHARGED TOACCOUNT N0.001-1401-551.59-00..
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR
Section 1. That the facts and opinions of the preamble are true'and correct.
Section 2. That for the purposes of this Resolution, Area A 2 is that area of the City of Pon Arthur east
of West Pon Arthur Road, North of 60~h Street includes Montrose, Stonegate and Lake Arthur
Section 3: That for the purposes of this resolution, a developed lot is defined as a lot or parcel of land
with no buildings on it; and a vacant lot is defined as a lot or parcel of land with no buildings on it: and
Section 4. That the GtyCouncil of the Cityof Port Arthur herebyauthorizes the execution of a contract
with the lowest and the most responsible bidder T & S Lawn Service for grass cutting services of privately-owned
properties (not maintained byowners) and City-owned developed properties forthe contract price of $.002 per square
foot for the mowing of developed lots in Area A: 2. A copy of the. bid tabs is attached hereto as Exhibit "A".
Section 5. The City Manager is authorized to execute the contract attached as Exhibit "B°
Section 6. That a copyof the caption of this Resolution be spread upon the Minutes of the City Council.
P: R. No. 15086
2/04/09 RS
READ, ADOPTED, AND APPROVED this the 24th day of Febtuarv> A.D., 2009, at a Regular
Meeting of the Cdty Council of the City of Port Arthur, Texas by the following vote:
AYES: MA
Councilmember's:
NOES:
ATTEST:
QTY SEQtETARY
APPROVED FOR ADMINISTRATION:
QTY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
DIRECTOR OF FINANCE
AGREED TO:
CONTRACTOR
2
MAYOR
APPROVED AS TO FORM:
/`1~..~t ~~--~
QTY ATTORNEY `
I CTOR OF CO TY SERVICES
hn i~~i._l ~-t
Q3ASING MANAGER
DATE
EXHIBIT i°A"
x
' .
CITY OF PORT ARTHUR TEXAS
BID SHEET
DESCRIPTION: GRASS MOWING OF CITY VACANT & DEVELOPED LOTS IN AREAS Al Bz A2 '
BID OPENING DATi;: JANUARY 28, 2009 '
NAME OF BIDDER NAME OF B1llDER NAME OF BIDDF,R NAME OF BIDDER
NAME OF BIDllER
NORTHSTAR UNLIMITED
' ~~LE LAWN T&S LAWN SERVICE L~V/NSI3ORVICB
S TRACTOR
TREY CARE
SERVICE
DEVELOPED '
VACANT DEVELOPED VACANT DEVELOFED VACANT DEVELOPS
ITEM UOM ITEM VACANT `DEVELOPED VACANT
n.
0039 $.0073
Oi $
$
$.003 $.004 $.002 $.002
$.006 $.00'
I PSF AREA A-1 .
.
$.0049 002
$ 006 $.00
$
2 PSF AREA A-2 $.0039 $.Ol $.0049 $.0077 .
$.003 $.004 $.002 .
PLACE OF ' TX PORT ARTi-IUR, TX
PORT ARTHUR PORT ARTHUR, TX
BUSINESS TX
PORT ARTHUR, TX BEAUMONT, ,
DATE: ~ l ~~' !L~ `7
' '
~~
(~~ '" j
PURCHASING MANAGER: i I L ~s~ ~aGt~L `~ / ~ L " ~
^
EXHIBIT °°B"
CITY-OWNED AND PRIVATELY-OWNED DEVELOPED PROPERTIES
GRASS MOWING CONTRACT '
THIS AGREEMENT, made this 24th day of Febnra , 2009, by and between the City of
Pon Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter
called "OWNER'' OR "QTY" and _T & S LAWN SERVICE, a(n)
herein acting individual, firm, partnership or corporation by and
through ,hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from Februa~ 09 to Februa+v 24 2010, with the
option of the QTY to renew the agreement for two (2) additional years.
2 The CONTRACTOR will perform mowing and trimming and removal of litter and debris on
City-owned and Private-owned Developed propemes in Area A 2 as stated in the Contract
Documents.
3. During the term of this Contract, the Contract will famish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection therewith,
excepting those supplies specifically not required of CONTRACTOR m the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the Specifications and
contract documents comply with the terms therein forthe puce of $ 002 nersauare foot
5 The CONIRACI'OR will commence the work required by the Contract Documents on or
before a date to be specified in the "Notice to Mow" and will complete within seven (7) days
unless the period for completion is extended otherwise bythe Contract Documents.
6. The term "Contract Documents" means and includes the following:
A) Agreement
B) Advertisement for Bids
C) General Information
D) Specifications '
E) Bid
F) Notice of Award
G) Notice to Proceed
H) Notice to Mow
I) Bidders Equipment, Experience, and References
~ Map of Area
n~
~L
7. This Agreement shall be binding upon all parties hereto and- their respective hens, executors,
administrators, successors, and assigns.
8.. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an
original on the date first above written.
w
APPROVED IN-FORM:
QTY ATTORNEY
.MAYOR '
QTY MANAGER
ATTEST:
QTY SECRETARY
CONTRACTOR:
T & S LAWN SERVICE
(SIGNATURE)
NAME (PRINT):
ADDRESS:.
(CORPORATE SEAL)
ATTEST:
NAME:
2
P.R. p 15086
Exhibit"B"
(City of Pori Arthur)
(faw Department)
(Requved Form)
(07/08188)
(10/05/89)
(03!15/90)
(p. 2 Revised 09/18/90)
r
CEDEPARTMENT REV EWAANDORT COUNCIL AGENDA W
1 certify that [he contract (hereinafter called "said contract") affixed to the attached proposed City Council:
Resolution No. 15086 is an exact duplicate of an applicable standard form contract (the title of which is
y p p Ci Council
shown below) previously approved b the Law De artment and' ado ted as a standard fotm by ry ,
Resolution, except for the blanks that have been filled in with all necessary information and except for the changes
described below.
The title of the applicable standard form contract is:
[ ] Federally Funded Construction Contract, Revised0l/05!88;-07!89, 08189
[ ] Non-Federally Funded Construction Contract, Revised Ol/05/88, 07189, 08189
[ ] Federal -Professional Services -Engineering Contract, Revised 01/05188, 05/89, 07189,04/91
[ ] Non-Federal -Professional Services -Engineering Contract, Revised 01/05/88, 05189(§10),
07/89(§8) '
[ ] CDBG -Professional Services -Engineering Contract, Revised 01105!88, 05189,§ 07/89§
[ ] Federal -Professional Services -Non-Engineering (Consultant) contract, Revised 01/05/88,
05189(§10), 07189(§8)
[ ] Non Federal Professional Services -Non-Ehgineering (Consultant) Contract Revised 01/05/88,
05189 (§10), 07/89(§8) a
[ ] CDBG -Professional Services -Non-Engineering (Consultant) Contract, Revised 01/05188,
05!89(§10), 07189(§8)
[X] Other Standard Form Contract, described as follows:
Mowing Contract
The changes are as follows: (Put an "X" in the appropriate [ ]).
[X] None. .-
[ ] The following described provisions at the indicated page, section, etc. of the standard form have been
deleted from said contract: ,
DELETIONS
Section or Section or
Paragraph No. Subparagraph No.
Page Number and Caption and Caption
Where Deleted Which Contains Description of
Which Contains provision Deleted Provision
Provision is
Found.On - Provision Deleted From Fortn .Deleted
Standard Form From Form
1
.:
P.R.N15086
' Exhibit "B" `
f z
[ ] The following described provisions at the indicated page, section, etc. of the-
standard form have been alteied, modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC:
Sub § or Page, § & caption;
Sub § No. sub § & caption,
Page No. § or § No. & Ca lion etc. of said contract
Where & Caption of P Descri lion which contains
Provision Standard of Standard P -
altered, etc. provision; &
Found On Form which form which of Provision Descri lion of Alteration
Standard Contains Contains ~ in Standard P _ - _ .
Provision Form etc.
Form Provision
[. ] The following provisions have been added to Said Contract: ~ `
' ADDITIONS
Page, Section and Caption Subsection and
Caption, etc. , of said Contract Which
Contains the Added Provision and
Description Thereof ' .•
I further certify that said attached proposed City Council Resolution contains the following provision: "That said.
contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of
Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference,
and said changes are hereby approved."
I understand that this certificate will be relied on'by the Law Department in reviewing and
approving (or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting)
said Resolution and Contract.
Signed this 24th day of February, 2009.
~/
~l~aker
Director of Community Services
2