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HomeMy WebLinkAboutPR 15087: T&S LAWN CARE (AREA A-2)Memo F. To: Steve Fitzgibbons, City Manager ~~ / From: Lawrence Baker, Director of Community Services L~ L_-_. Date:. Febnrary 4, 2009 Re: P. R NO. 15087-AWARDING A BID AND AUTHORIZING THE EXECUTION OF A CONTRACT TO T ~& S .LAWN CARE FOR GRASS-CUTTING SERVICES OF PRIVATELY-OWNED AND QTY.-OWNED VACAN'T' LOTS IN AN AREA OF THE CITY DESIGNATED AS AREAA 2. COMMEN'I'~ RECOMMENDATION: Staff recommends that the City Council adopt P. R No. 15087, authorizing the City Manager to execute aone-year contract between the City of Pon Arthur and T & S Lawn Care, for the contract amount of $.002 per square foot for. privately-owned and Ciroowned vacant properly in Area A-2. Area A 2 is that area of the city of Pon Anhur east of West Pon Anftur Road, Noah of 60~h Street includes Montrose, Sronegaze and hake Arthur: ' BACKGROUND: Bids were opened on January 28, 2009. T & S Lawn Care acts the lowest and best bidder to wit for the mowing of vacant lots in Area A 2 for the amount of $.002 per square foot. This contract is for one year with the Czt}~s option to renew for two (2) additional years: AFFORDABLE NORTHSTAR T & S'I,AWN GRASSHOPPER TREY'S .LAWN CARE UNLIMITED SERVICE LAWN TRACTOR PORT BEAUMONT, - PORT SERVICE, SERVICE, ARTHUR,TX TX ARTHUR, PORT PORT TX ARTHUR, TX 'ARTHUR, TX ITEM. UNIT COST UNIT COST UNIT COST UNIT COST UNIT COST MOWING $:003/PERS.F. $.0049/PER $.002/PER $.006/PERS.F: $.0039/PER GROUP . S.F. S.F. S.F. A2 BUDGET AND REVENUE IMPACT: Adoption of this proposed resolution will not require a budget amendment. Funds are available in Account No: 001-1401-551.59-00. .STAFF LEVEL IMPACT': Adoption of this proposed resolution will have no effect on current staffing level. SUMMARY: Staff recommends that the City Council adopt P. R No. 15087 thereby authorizing the City Manager to execute a contract with T & S Lawn Cam for the mowing of grass. on pnvatel~owned (where owners have failed ro maintain the propen}~ and City owned vacant properly in Area A-2. Tkie contractor will submit proof of insurance. RS . P. R. No. 15087. 2/04/09 RS FOR .- ~ REQUESTED BY: LAWRENCE BAKER,. COMMUNITY SERVICES -~ DIRECTOR ' AMINISTRATIVE =~ PURPOSE: TOAWARDAGRASSCUT'TINGCONTRACTFOR •• CUTTING OF PRIVATELY & CITY-OWNED USE •• VACANT PROPERTY IN AREA A 2. LOCATION: 'AREA A 2 IS AN AREA EAST OF VYEST PORT ARTHUR ROAD, NORTH OF 60TH STREET INCLUDES MONTROSE, STONE GATE AND ` LAKE ARTHUR. RESOLUTION NO. A RESOLUTION AWARDINGA BID AND AUTHORIZING - THE EXECUTION OF A CONTRACT WITH T & S LAWN SERVICE FOR GRASS CUTTING SERVICES OF • PRIVATELY-OWNED AND CITY-OWNED VACANT LOTS • IN ANAREAOFTHECITYDESIGNATEDASAREAA-2,T0 BE CHARGED TO ACCOUNT.NO.001-1401-551.59-00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions of the preamble are true and correct. Section 2. That for the purposes of this Resolution, Area A 2 is that area of the Cdryof Pon Arthur east of West Port Anhur Road, North of 60~h Street includes Montrose, Stonegate and Lake Arthur. E Section 3. That for the purposes of this resolution, a developed lot is defined as a7ot or parcel of land with no buildings on it; and a vacant lot is defined as a lot or parcel of land with no. buildings on it: and Section 4. That the City Council of the Ciryof Port Arthur herebyauthorizes the execution of a contract with the lowest and the most responsible bidder T & S Lawn Service for grass cutting services. of privately.owned properties (not maintained byowners) and City-owned vacant propenies for the contractprice of $.OOZper square foot for the mowing of vacant lots in Area A 2. A copy of the bid tabs is attached hereto as Exhibit "A". Section 5. The C1ryManager is authorized to execute the contract attached as Exhibit "B". Section 6. That a copyof the caption of this Resolution be spread upon the Minutes of the City Council. P. R.No. 15087 2/04/09 RS READ, ADOPTED, AND APPROVED this the 24th day of Febniaty, A.D, 2009, at a Regular Meeting of the Caty Council of the City of ~ Port Arthur, Texas by the following vote: AYES: MAYOR: Councilmember's: NOES: MAYOR 5 ATTEST: C[TY SECRETARY APPR~OV~E~ D~(AS TO FORM:. / 'z"' i QTY ATTORNEY , APPROVED FOR ADMINISTRATION: CITY MANAGER APPROVED AS TO AVAILABILITY OF FiJNDS: DIRECTOR OF FINAN AGREED TO: CON'T'RACTOR 2 ..11~ r fA~ DI OR OF CO SERVICES r/ ~-(%~N CHASING MANAGER DATE <~ EXHIBIT i°A" ~. CITY OT' PORT ARTI3UR TEXAS 131D SHEET llESCItIP'I'ION: GRASS MOWING OF Cl`1'Y VACANT &. DEVELOPED LOTS.IN AREAS Al & A2 BID OPENING llA1'E: JANUARY 28, 2009 NAME OF BIllllER NAME OF BIllUER NAME OF B1llllER NAME OF BIDllER NAME OF BIDDER TREY'S'CRACTOR - SERVICE NORTI-TSTAR UNLIMI'CED AFFORDABLE LAWN CARE T&S LAWN SERVICE GRASSHOPPER LAWN SERVICE ITEM UOM ITEM VACANT DEVELOPED VACANT' DEVtiLOPEll VACAN'T' llEVELOPED VACANT DEVELOPED VACANT DEVELOPED I PSF ARLAA-I $.0049 $.Ol $.0039 ~ $.0073 $.003 $.004 $.002 $.002 $.006 $.007 2 PSF AREA A-2 $.0039 $.Ol $.0049 $.0077 $.003 $.004 $.002 $.002 $.006 $.007 PLACE OF [3USINlSS PORT ARTHUR, "fX 13CAUMONT, TX PORT ARTHUR, TX PORT ARTHUR, TX PORT ARTHUR, TX DATE: / (~;-, (~~' ~, ~ PURCHASING MANAGER: r l ~'~ u ¢G~~ (~ f ~ ~ ~ EXHIBIT "B" CITY-OWNED AND PRIVATELY-OWNED VACANT PROPERTIES GRASS MOWING CONTRACT' THIS AGREEMENT, made this 24TH day of hebnrarv, 2009, by and between the City of Pon Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" OR "QTY" and T & S LAWN SERVICE a(n) herein acting individual, firm, partneiship or corporation by and through ,hereinafter called "CON'TRACT'OR". WITNESSETH: That for and in consideration of-the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR~agree as follows: 1. The term of this Contract shall be from February 24, 2009 to February 24, 2010, with the option of the QTY to renew the agreement for two (2) additional years.. 2. The CONTRACTOR will perform mowing and trimming and removal of litter and debris on City-owned and Private-owned Vacant properties in Area A-2 as stated in the Contract Documents. ` 3. During the term of this Contract, the Contract will famish at his own expense all of the matenals, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of CONTRACTOR in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the Specifications .and contract documents comply with the terms therein for the price of $.002 per square foot. 5. The CONTRACTOR will commence the work required by the Contract.Documents on or before a date to be specified in the "Notice to Mow" and will complete within seven (7) days unless the period for completion is extended otherwise by the Contract Documents. 6. The term "Contract Documents" means and includes the following: A) Agreement B) Advertisement for Bids . ' C) General Information D) Specifications E) Bid ' Notice of Award G) Notice to Proceed T~ Notice to Mow ~ , I) Bidders Equipment, Experience, and References , Map of Area ' T & S LAWN SERVICE .f MOWING CONTRACT 'r AREA A 2 VACANT 2 OE 2 7.~ This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. ' 8. IN WITNESS WHEREOF, the parries hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an ;original on the date fast above written. APPROVED IN FORM: QTY ATTORNEY MAYOR QTYMANAGER - ATTEST: QTY SECRETARY CONTRACTOR T & S Lawn Service: (SIGNATURE) NAME (PRINT): ' ADDRESS: (CORPORATE SEAL) ATTEST: NAME: F z (Law Department) (Required Form) (07/08/88) (10/05/S9) (03/15/90) ' (p. 2 Revised 09/18/90) P.R. A 15087 Exbibit "B" (City of Port Arthur) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I certify that the contract (hereinafter called "said contract") affixed to the attached proposed City Council Resolution No. 15087 is an exact duplicate of an applicable standard form contract (the title of which is shown below) previously approved by [he Law Department and adoptedas a standard form by City Council Resolution, except for the blanks that have been filled in with all necessary information and except for the changes described below. The title of the applicable standard form contract is: [ ] Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/89 [ ] Non-Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/89 [ ] Federal -Professional Services -Engineering Contract, Revised 01/05/88, 05/89, 07/89, 04/91 [ ] Non-Federal -Professional Services -Engineering Contract, Revised 01/08/88, 05/89(§10), 07/89(§8) [ ] CDBG -Professional Services -Engineering Contract, Revised 01/05/88, 05/89,§ 07/89§ [ ] Federal -Professional Services -Non-Engineering (Consultant) contract, Revised 01/05/88, 05/89(§10), 07/89(§8) [ ] Non-Federal -Professional Services -Non-Engineering (Consultant) Contract Revised 01/05/88, 05/89 (§IO), 07/89(§8) [, ] CDBG -Professional Services -Non-Engineering (Consultant) Contract, Revised 01/05/88, 05/89(§10),07/89(§8) [X] Other Standard Form Contract, described as follows: Mowing Contract The changes are as follows: (Put an "X" in the appropriate [ ]). [X] None. [ ] The following described provisions at the indicated page, section, etc. of the standard form have been deleted from said contract: DELETIONS Section or Section or Page Number Paragraph No. ~ Subparagraph No. - Where Deleted and Caption and Caption Provision is Which Contains Which Contains Description of Found On r Provision Deleted _ Provision Deleted Provision Standard Form From Form From Form Deleted 1 c i P.R:alsos~ Exhibit "B" [ ] .The following described provisiots at the indicated page, section , etc. of,the. standard form have been altered, modified, replaced or otherwise changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC. Sub § or Page, § & caption; Page No. § or § No. Sub § No. sub § & caption, Where _ & Caption of & Caption etc. of said contract Provision _ Standard of Standard Description which conmins Found On Form which form which of Provision altered, etc. provision; & Standard Contains Contains in Standard Description of Alteration Form Provision Provision Form ~ "etc. - .~ [ ] The following provisions have been added to Said Contract: ADDITIONS Page, Section and Caption Subsection and ~ ` Caption, etc. of said Contract Which Contains the Added Provision and- Description Thereof I further certify that said attached proposed Ciry Council Resolution contains the following provision: "That said contract is an exact duplicate of a City Standard Form Contract except.for[he changes described in the Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference, and said changes are hereby approved."-- ~ ~ , I understand that this certificate will be relied oti by the Law Department in reviewing and approving (or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract. Signed this 24TH day of February, 2009. . Lr . , Director of Community Services , .. 2.