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HomeMy WebLinkAboutPR 15128: ALPHA-LEE ENTERPRISES - JULY 4TH FIREWORKS DISPLAYMemopandum City of Port Arth ur, Texas Finance Department To: Steve Fitzgibbons, City From: Rebecca Underhill, Dir Date: Februazy 26, 2009 Subject: Proposed Resolution 15128 Attached is PR 15128 authorizing the City Manager to execute a contract with Alpha-Lee Enterprises, Inc., regarding the July 4, 2009 Fireworks Display. The total cost of the contract is $14,800. (Account No. 001-1003-512.59-00 M 99901). The City will continue to seek contributions from the community to assist in offsetting this cost. ang ec r ~ an P. R. NO.15128 JJA: 2/26/09 RESOLUTION NO. - A RESOLUTION AUTHORIZING THE CITY MANAGER ENTERPRISESE INC., REGARDING THE JULYP 4~, 2009 FIREWORKS DISPLAY. TOTAL COST OF THE CONTRACT IS 514,800 (ACCOUNT NO. 001-1003-512.59-00 M99901) (Requested by City Manager) WI~EREAS, the City Council of the City of Port Arthur deems it in the best interest of the citizens to approve a contract with Alpha-Lee Enterprises, Inc., regazding the booking of the City's July 4, 2009 fireworks display. July 5, 2009 will be the rain date, unless advised otherwise. NOW THEREFORD, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager shall be authorized to execute a contract with Alpha-Lee Enterprises, Inc., regazding the City's July 4, 2009 fireworks display, with a rain date of July 5, 2009, attached in substantially the same form as Exhibit "A". Section 3. That the City shall continue to seek funding from the cornmunity to assist in offsetting the cost. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of March, 2009 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Terri Hanks-Acting City Secretary APPROVED AS TO FORM: -~ Mark Sokolow, City Attorney APPROVED FOR ADMINISTRATION: Steve Fitzgibbons, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Rebecca Underhill, Assistant City Manager/Finance Director EXHIBIT "A" r~a~-~-2o©y 10: t~r~ Farri: r~~: taoa~~~ati?a F~.1 ENTERPRISES, INC. 3626 CR 203 .Liverpool, Texas 77577 - 28]-393-2500 -FAX 281-393-2501 mike@fireworksbyalpha. com March 3, 2009 City of Port Arthur Mr. Steve Fitzgibbons, City Manager 444 4`h Street Port Arthur. Texas 77649 Dear Mr. Fitzgibbons: Re Fax 409/982/6743 (]pages ) This is to acknowledge and confirm booking of your July 4, 2009 fireworks display to be fired from same location. NOTE is the location still the same? The rain date will be July 5, 2009. This will be an all aerial display where we furnish the state permit $50.00, city permit, insurance in the amount of $5,000,000.00, labor, transportation and all necessary equipment for firing display. We famish everything except the firing site, security which you must provide. NOTE Any FD stand by pumper fees will be the responsibility of city. The display will be electrically fired with duration of approximately 14 - 15 minutes. The total price of the display is $14,800.00. If the event is cancelled the sponsor will pay 50% of contract cost. We require a 50% deposit on or before March 15, 2009 with the balance due July 4, 2009. if you agree with the terms sign and return this contract by fax to confirm the booking of display. We appreciate this opportunity to serve City of Port Arthur again 2009. Sincerely, Alpha-Lee Enterprises, Inc. City of Port Arthur Michael Mcintosh, President Mr. Steve Fitzgibbons, City Manager ""PLEASE NOTE: OUR NEW MAILING ADDRESS AND PHONE NUMBERS"" CELEBRATE W=TH F=RCWORKS!