HomeMy WebLinkAboutF. AMPAN BUSINESS SYSTEMS - COPIER FOR LEGAL DEPT.City of Port Arthur, Texas
and City Council Communication
NUMBER I AWARDING OF THE PURCHASE OF A COPIER
03-04-09 FOR THE LEGAL DEPARTMENT 1 of 2
Legal Department recommends that the City Council approve the purchase of a copier for the
Legal Department from AMPAN Business Systems, Inc. of Port Neches, TX in the amount
of $8,045.
BACKGROUND
The Legal Department currently has a Canon NP6545 Copier that was purchased on June 15,
2001. Due to its age and it being an analog copier, it is extremely hard to find parts when the
copier needs repairs. All copiers aze now digital. The Purchasing Division received the
quotes for a new copier which aze attached. I have delineated the quotes for the 45 CPM
option with three yeazs of maintenance:
Option Item
151 2" 3rd
AMPAN $6,125 $995 $1,095 $1,205 $ 925
Port Neches, TX
Copy & Camera Tech. $6,809 $ .0075 per copy $1,108
Beaumont, TX ($1,080 based on 12,000
espies)
Hernandez Office Supply $7,729 $1,872 $1,963 $2,064 INCLUDED
Nederland, TX
The $8,045 is for the copier, first yeaz maintenance and Option for Network Printing.
BUDGET/FISCAL IMPACT
Budgeted funds of $12,000 are available in the Account # 001-1021-514.92-00 for the
purchase of the copier and one year's maintenance. The agreement has options for 2nd and
3`d year maintenance agreement which will need to be funded in future years' budgets.
STAFFING/EMPLOYEE EFFECT
None
]APPROVED []OTHER (DESCRIBE)
BY:
SECRETARY:
OVED BY:
MANAGER
City of Port Arthur, Texas
Ma or and Ci Council Communication
DATE REFERENCE SUBJECT PACE
NUMBER AWARDING OF THE PURCHASE OF A COPIER
03-04-09 FOR THE LEGAL DEPARTMENT 2 of 2
SUMMARY
Legal Department recommends that the City Council approve the purchase of a copier for the
Legal Department from AMPAN Business Systems, Inc. of Port Neches, TX, in the amount
of $8,045 for the copier at 45 CPM with the option for network printing as well as one yeaz's
maintenance. The second and third years' maintenance will need to be allocated in future
budgets.
f~~~~ ~~y,~~
Mark Sokolow Shawna Tubbs ,Rebecca Underhill
City Attorney Purchasing Manager Director of Finance
PREPARED BY: Gwen Thibodeaux DISPOSITION BY COUNCIL PROCESSED BY:
[ ]APPROVED []OTHER (DESCR63E)
CITY SECRETARY:
APPROVED BY: DATE:
CnY MANAGER
CITY OF PORT ARTIIUR
BID TABULATION
llESCR1PTION: COPIER F012 LEGAL
DATE: DECEMBER 11, 2008
NAME OF BIDDER NAME OF BIDDER NAME OF BIDllER
AMPAN HERNANADEZ OFFICE
SUPPLY COPY & CAMERA
TECHNOLOGIES
ITEM
PRICE
PRICE
PRICE
35 CPM $ 5,325 $ 4,988 $ 6,529
45 CPM $ 6,125 $ 6,809 $ 7,729
55 CPM $ 8,695 $ $ 12,979
1 YEAR
MAINTENANCE
$ 995
$ .0075 PER COPY
$ 1,872
2 YEAR
MAINTENANCE
$ 1,095
$ .0075 PER COPY
$ 1,963
3 YEAR
MAINTENANCE
$ 1,205
$ .0075 PER COPY
$ 2,064
OPTION ITEM
NETWORK PRINTING +$ 925 FOR 35& 45 CPM
55 CPM INCLUDED +$ 841 FOR 35CI'M
+$1,108 FOR 35CPM +
INCLUDED
NOTES