HomeMy WebLinkAboutA.REJECT PAVEMENT BIDS CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
Date: Reference No. I Subject I Page
3/3/03 001-1203-531.36- ] Rejection of Bids for Planing and/or Texturing of Pavement lof2
I
00/8600/8601
RECOMMENDATIONS:
We recommend that the one and only bid received from Javelina Construction South, Inc. of New
Braunfels, Texas for Planing and/or Texturing of Pavement be rejected due to their bid being
approximately 150% higher than the price for work of a similar nature we had done in late 2002, and
that we be authorized to re-bid for these services.
BACKGROUND:
In the past, the City has overlayed a number of streets with hot mix asphaltic concrete to provide
better riding surfaces. In time, this material must be removed when the thickness of the HMAC does
not permit additional overlays. We have used several contractors to do this type of work on a spot
basis over the years, but we decided to bid the work now since we have a large project schedule for
the 2003 street construction season.
Advertisement for bids on this work were published in the Port Arthur News on February 9, 2003 and
February 16, 2003. Two (2) bid packets were either mailed out or picked up. Bids were received on
February 26, 2003, with one (1) bid being received and opened, to-wit:
BIDDER/ITEM/DESCRIPTION UNIT. UNIT PRICE .MINIMUM
Javelina Construction South, Inc.
New Braunfels, Texas
1. Planing/Texturing of HMAC
on Flexible Base
SY $.0.95/SY 6,000 SY
DAY $5,900/DAY 1 DAYS
Planing/Texturing of HMAC SY $1.35/SY 6,000 SY
on Concrete DAY $8,700/DAY 1 DAYS
Planing Concrete Surface
SY $1.53/SY 6,000 SY
DAY $9,200/DAY 1 DAYS
Javelina's bid was approximately 150% higher for Item 1 than we recently paid to another contractor
for one day's work on Savannah Avenue between Gulfway Drive and KCS Railroad. Therefore since
we know that we can get the work done for a lesser amount, we recommend that the bid be rejected,
the work be readvertised and that we contact additional prospective vendors to submit a bid.
Prepared by:LEM/vld Disposition by Council: Processed by City Secretary
Approved by:
~//~.~,~.~ ( ) Approve ( ) Other (Describe) Date:
CITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL COMMUNICATIONS
001-1203-531.36- Rejection of Bids for planing and/or Textming of Pavement 2 of 2
3/3/03 ] 00/8600/8601.
BUDGET/FISCAL EFFECT:
Funding for such work is available in the FY 2003 Public Works-Streets Division budget in Accounts
No. 001-1203-531.36-00/8600/8601 for City street work and CDBG street work. Each account has
sufficient funding to cover the anticipated amount of services covered by this bid process.
STAFF/EMPLOYEE EFFECT:
None
SUMMARY:
We recommend that the one and only bid received from Javelina Construction South, Inc. of New
Braunfels, Texas for Planing and/or Texturing of Pavement be rejected due to the bid being
approximately 150% higher than the price for work of a similar nature we had done in late 2002, and
that we be authorized to re-bid for these services.
Funding for the work is available in various Public Works-Street Division accounts.
Leslie E. McMahen, P.E.
Director of Public Works
Broussard, Jr.
sing Coorr~ator
Rebecca Underhill
Finance Director
Prega~ed by:LEM/vkl
~pproved by:
Disposition by Council:
( )Approve
Processed by City Secretary
( ) Other (Describe) Date: