HomeMy WebLinkAboutE.LEACHATE HAULING CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE
3/13/03
REFERENCE
NUMBER
403-1274-533.51-01
SUBJECT: Recommendation to award the bid for
leachate hauling from the City's landf'fli to American
Waste Services, Ltd.
IPAGE].
RECOMMENDATION
I recommend that the City Council award the bid for leachate hauling from the City's landfill to American
Waste Services, Ltd. of Port Arthur, Texas for the unit price of $53.00 per hour with a two (2) hour minimum
charge. Funds for this service are budgeted in the Public Works-Solid Waste Division FY2003 Budget,
Account No. 403-1274-533.51-01.
BACKGROUND
In compliance with TNRCC regulations, the City is collecting leachate fi.om the active cells at the landfill in
holding tanks. Leachate is a mixture of rain water and the liquid produced by the decomposition of garbage,
which is collected in six (6) 2,500 gallon tanks. The leachate is pumped out of the tanks by vacuum tracks and
hauled to the Port Acres sewage treatment plant for treatment and disposal. The current rate of service by
American Waste Services is $55/hour with a 2-hour mininum.
Bids were advertised on February 2, 2003 and February 9, 2003, with twelve (12) bid packets being picked up
or mailed out. Bids were opened on February 19, 2003 with six (6) bids being received and opened, to wit:
AJ Services
Port Arthur, Texas
$0.10/gal for 3200 gallon loads
$0.10/gal for 1000 gallon loads
$46.25/hour w/a 2-hour minimum for full or partial loads
American Waste Services
Port Arthur, Texas
$0.10/gal for 3200 gallon loads
$0.10/gal for 1000 gallon loads
$53/hour w/a 2-hour minimum for full or partial loads
AMF Materials & Transport
Port Arthur, Texas
No bid per gallon for 3200 gallon loads
No bid per gallon for 1000 gallon loads
$54/hour w/no minimum for full or partial loads
Triangle Industrial Services
Orangefield, Texas
No bid per gallon for 3200 gallon loads
No bid per gallon for 1000 gallon loads
$54/hour w/no minimum for full or partial loads
Garner Environmental
Port Arthur, Texas
No bid per gallon for 3200 gallon loads
No bid per gallon for 1000 gallon loads
$54/hour w/a 4-hour minimum for full or partial loads
CleanHarbors Environmental
Port Arthur, Texas
PREPARED BY:LEM/bmm
APPROVED BY
CITY MANAGER
$128 ($0.04/gal) for 3200 gallon loads
$128 ($0.128/gal) for 1000 gallon loads
$80/hour w/2-hour minimum for full or partial loads
DISPOSITION BY COUNCIL: I PROCESSED BY:
CITY SECRETARY
[ I APPROVE [ ]OTHER (Describe)
DATE
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
IDATE [ REFERENCE
NUMBER
3/13/03 403-1274-533.51-0!
SUBJECT: Recommendation to award the bid for
leachate hauling from the City's landfill to American
Waste Services, Ltd.
IPAGE2
As the apparent low bidder, we first contacted AJ Services to inquire about their ability to perform the services
requested. We were told by the owner that he does not own a vacuum truck at this time but would buy one if
awarded the bid. He is planning on buying a 1984 model truck with a 1994 vacuum body, and that would be his
only track. Since we are in constant need of leachate removal, any company awarded the bid must have more
than one vacuum truck for the usual cycle of hauling and for backup due to breakdowns. AJ Services' bid is
considered to be non-responsive.
We have examined the records for the hauling done by American Waste Services and have determined that it
takes about 1-1/2 hours to pump, haul and dispose of 3,200 gallons of liquid from the various leachate
collection tanks and return for the next cycle. Out of 317 loads, only ten (10) were single trip loads less than
two (2) hours in duration. Using this information, we have determined that for similar routines throughout the
year, the bid providing the best value to the City is the hourly rote of American Waste. Therefore, the Public
Works staff and Purchasing staff recommend that American Waste Services, Ltd. be awarded the bid. Their bid
represents a 3.6% decrease in the current rate of service.
BUDGETARY/FISCAL EFFECT
Funding is available in the Public Works-Solid Waste Division FY2003 Budget, Account No. 403-1274-533.51-
01. Total amount budgeted was $80,000 with an unencumbered balance of $43,995.
EMPLOYEE/STAFF EFFECT - None
SUMMARY
I recommend that the City Council award the bid for leachate hauling from the City's landfill to American
Waste Services, Ltd. of Port Arthur, Texas for the unit price of $53.00 per hour with a two (2) hour minimum
charge. Funds for this service are budgeted in the Public Works-Solid Waste Division FY2003 Budget,
Account No. 403-1274-533.51-01.
Leslie E. McMahen, P.E.
Director of Public Works
Gerald W. Robinson
Solid Waste Superintendent
l~ebec~a Underhill
Finance Director
e~rou~sard, Jr.
Purchasing Coordinator
PREPARED BY:LEM/bmm DISPOSITION-BY COUNCIL:
APPROVED BY /.~ ] [ I APPROVE [ ] OTHER (Describe)
CITY MANAGER _/__~,,~'
/
PROCESSED BY:
CITY SECRETARY
DATE