HomeMy WebLinkAboutPR 12111:JANITORIAL SERVICES MEMORANDUM
POLICE DEPARTMENT
PORT.4R THUR
TO: Stephen Fitzgibbons. City Manager
FROM: J. L. Tyler, Chief of Police
RE: PRNo. 12111
DATE: 3/6/03
RECOMMENDATION:
The Police Department recommends that the City Council renew the contract for
Janitorial Services for the Police and Municipal Court building to Sandra's Enterprises,
Inc.. dba Professional Maid Service of Port Arthur, Texas. Sandra's Enterprises, Inc.,
dba Professional Maid Service tendered a bid of $2050.00 per month ($24.600.00 per
year) for cleaning of the Police and Municipal Court building.
BACKGROUND:
On March 5, 2002, the City Council awarded Sandra's Enterprises, Inc., dba Professional
Maid Service, the contract for janitorial services for the Police and Municipal Court
building. The contract was for one (1) year with the option to renew for t~vo (2)
subsequent years.
BUDGET/FISCAL EFFECT:
Funds for this contract are provided for in Account #001-1101-521.32-00 (Building
Maintenance) and were approved in the last budget process. -
STAFF/EMPLOYEE EFFECT:
This contract will have no effect on staffing or personnel.
SUMMARY:
The Police Department recommends that the City Council renew the contract for
janitorial services for the Police and Municipal Court building to Sandra's Enterprises,
Inc., dba Professional Maid Service of Pore Arthur in the amount of $24,600.00 for
cleaning of the Police Department and Municipal Court building.
J. L. Tyler,~0~... -,.~
Chief of Police
Rebecca Underhill
Director of Finance
P.R. 12111
JO/sz
3/6/03
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR OF THE EXISTING
JANITORIAL SERVICES CONTRACT FOR THE PORT ARTHUR POLICE
DEPARTMENT AND MUNICIPAL COURT BUILDING, APPROVED ON
MARCH 5, 2002 WITH SANDRA'S ENTERPRISES, INC., DBA PROFESSIONAL
MAID SERVICE IN THE AMOUNT OF $24,600 AND CHARGED TO ACCOUNT
NUMBER 001-1101-521.32-00
WHEREAS, the City Council awarded a janitorial services contract to Sandra's
Enterprises, Inc., dba Professional Maid Service on March 5, 2002 per Resolution No.
02-65 for the year of March 5, 2002 to March 5, 2003, and
WHEREAS, the city retained the option to renew the contract for two subsequent
years, and
WHEREAS, the City Council desires to renew the contract for an additional year.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the City Council of the City of Port Arthur hereby authorizes the renewal
of the existing contract between the City of Port Arthur and Sandra's Enterprises, Inc.,
dba Professional Maid Service, for an additional year, for janitorial services for the Police
Department & Municipal Court, for the yearly contract amount of Twenty-Four
Thousand, Six Hundred Dollars ($24,600) and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes_oft.he
City Council.
READ, ADOPTED, AND APPROVED this the day of A.D. 2003,
at a Meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Attest:
Oscar Ortiz
Mayor
Evangeline Green
City Secretary
APPROVED AS TO FORM:
Mark Sokolow
City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Chief of PoliceL/
APPROVED AS TO AVAILABLITY OF FUNDS:
Rebecca Underhill
Finance Director
AGREED TO:
Sandra's Enterprises, Inc., dba
Professional Maid Service