HomeMy WebLinkAboutPR 15157: FUELMAN - RENEW FUEL DISPENSING CONTRACTMemorandum
City of Port Arthur, Teras
Purchasing Division
TO: Stephen Fitzgibbons, City Manager
FROM: Shawna Tubbs, Purchasing Manager
DATE: March 17, 2009
SUBJECT: Proposed Resolution No. 15157
RECOMMENDATION
The Purchasing Division recommends the City Council to authorize the City Manager to renew the
existing fuel dispensing contract with Fuelman of Beaumont, Texas. This will be the fourth (4`h)
and final year to renew their contract.
BACKGROUND
On November 23, 2004, the City Council approved Resolution 04-382, which authorized Fuelman
of Beaumont, Texas to be our fuel dispensing provider. The contract agreement is for one (1) year
with the option to renew for four (4) additional one (1) year periods. Founded in 1985, Fuelman of
Beaumont, Texas currently provides comprehensive fuel management programs to commercial and
govemment fleets. Fuelman helps businesses and government agencies better manage and control
their fuel and maintenance costs. The Fuelman system can prevent unauthorized purchases as well
as lower accounting administrative and other cost of fuel management. Presently the City of Port
Arthur has been satisfied with the quality of work furnished by Fuelman of Beaumont, Texas
BUDGETARY AND FISCAL EFFECT
Funds will be allocated from #501-1281-531.43-98
STAFFING EFFECT
None
SUMMARY
The Purchasing Division recommends the City Council to authorize the City Manager to renew the
existing fuel dispensing contract with Fuelman of Beaumont, Texas. This will be the fourth (4"')
and final year to renew their contract.
PR 15157
P. R. N0.15157
03/17/2009 DF
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
RENEW THE CONTRACT FOR FUEL DISPENSING WITH
FUELNIAN OF BEAUMONT, TEXAS.
WHEREAS, a one (])year contract with four (4) additional renewable years was awarded
on November 23, 2004 to Fuelman of Beaumont, Texas to provide fuel dispensing for gasoline and
diesel fuel; and
WHEREAS, Fuelman of Beaumont, Texas provides the City the use of their Fleet
Purchasing Card at participating gas stations at discount rates as delineated in Exhibit "A"; and
WHEREAS, the City Council deems it is in the best interest of the City to renew the
contract.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby approves the renewal of the contract for the
final year of November 23, 2008 to November 23, 2009.
Section 3.
Section 4.
the City Council.
That, Fuelman shall sign this Resolution agreeing to the terms hereof.
That, a copy of the caption of this Resolution be spread upon the Minutes of
PR 15157
READ, ADOPTED, .AND APPROVED, this day of March
2009, A.D., at a Regular Meeting of the City Council of the City of Port Arthur; Texas by the
following Vote:
AYES: Mayor:
Council members:
NOES:
Mayor
PR 15157
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
Mark Sokolow, City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
A P OVED AS O FUND AVAILABILITY:
G.~
Reb cca Underhill Director of Finance
S awna Tubbs, Purchasing Manager
AGREED TO:
Fuelman of Beaumont, Texas
PR 15157
"EXHIBIT A"
PR 15157
Compensation:
Fuelman will invoice the City Of port Arthur for all fuel purchased at a
rate of the Fuelman retail less federal excise tax of $.184 for
gasoline and $0.244 for diesel and less the discounts listed below.
The Fuelman retail will tie adjusted on a weeMy basis and cover
transactions from Monday at 12:OOam to Sunday 12:00 pm
Regular Unleaded
Unleaded Plus
Unleaded Premium
Diesel
Fuelman retail
Fuelman retail
Fuelman retail
Fuelman retail
-$0.01 per gallon
-$0.02 per gallon
X0.03 per gallon
-$0.01 per gallon
* No additional fees apply to the use of the Fuelman Fleet Card
System.