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HomeMy WebLinkAboutFEBRUARY 24, 2009 REGULAR MEETINGREGULAR MEETING -February 24, 2009 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Henderson gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, February 24, 2009 at 8:35 a.m. in the City Council Chamber, City Hall, with the following members present: Mayor Deloris "Bobbie" Prince; Councilmembers Elizabeth "L'~iz" Sf~gler, Morris Albright, III., Martin Flood, Robert E. "`Bob" Williamson and Thomas J. `"l"om" Henderson; City Manager Steve Fitzgibbons, Acting City Secretary Terri HanN;s, City Attorney Mark 'T. Sokolow, and Sergeant At Arms Chief of Police Mark Blanton. Councilmember Dawana K. Wise arrived at the Regular Meeting at 8:40 a.m. Councilmember John Beard, Jr. arrived at the Regular Meeting at 8:50 a.m. Mayor Pro Tem Jack Chatman, Jr. arrived at the Regular Meeting at 1:37 p.m. II. PROCLAMATIONS & MINUTES Proclamations -None Minutes February 10, 2009 Special Meeting Upon the motion of Councilmember Albright, seconded by Councilmember Williamson and carried unanimously, the City Council approved the above-mentioned minutes. III. PETITIONS & COMMUNICATIONS A. Speakers -None B. Presentations (1) U.S. Census 2010 -Complete Count Committee -Billy Pruett, Partnership Specialist, U.S. Census Bureau The above-mentioned presentation was held later during the Regular Meeting. (2) Community Development Block Grant Non-Profit Applications The above-mentioned presentation was held at 1:30 p.m. during the Regular Meeting. (3) Port Arthur Teen Court Presentation First Assistant City Attorney Valecia Tizeno appeared before the City Council to conduct an overview of the Teen Court Anger Management Program conducted by Mr. Godfrey Chharles and Mrs. Phyllis Charles. Ms. Tizeno introduced Memorial Ninth Grade Student James Green. Mr. James Green, 1614 Village East, Apartment 167, appeared before the City Council to present the following bookmark related to resolving anger and conflict: JAMES GREEN ABC METHOD A: What caused you to be Angry? She called me a bad name. I asked my teacher to go to the restroom and she said no and it angered me. ABC METHOD B: The Behavior that pulls your anger? What did you do when you got angry? I yel led at them. I told a boy in my class that I was going to hit him in the eye. ABC METHOD C: The Consequences of my anger. I was grounded for two weeks. The SAT plan is to Stop relax And Think. WEAPONS FOR PEACE 1. Count to 10 2. Walk Away 3. Pray or Meditate 4. Pursue Active Pastimes 5. Talk It Through 6. Talk to a Caring Adult SAT Ms. Stephanie Green, 1614 Village East, Apartment 167, appeared before the City Council to discuss her son's accomplishments through the Anger Management Program and expressed gratitude for the youth program. Councilmember Dawana K. Wise joined the Regular Meeting at 8:40 a.m. VII. ITEMS REQUIRING INDIVIDUAL ACTION A. Resolutions (1) P.R. No. 15079 - A Resolution As It Pertains To Entering Into A Rental License And Services Agreement With Hart InterCivic For The May 2009 General And Special Elections The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Albright and seconded by Councilmember Vl/illiamson that Proposed Resolution No. 15079 be adopted. Councilmember John Beard, Jr. joined the Regular Meeting at 8:50 a.m. Acting City Secretary Terri Hanks appeared before the City Council to introduce Hart Intercivic Sales Representative Ken Tretheway. Hart Intercivic Sales Representative Ken Tretheway, 15500 Wells Port Drive, Austin, Texas, appeared before the City Council to demonstrate Hart InterCivic eS/ate electronic voting equipment. Councilmember Albright and Councilmember Williamson left the Council Chamber at 9:00 a.m.. Proposed Resolution No. 15079 was adopted becoming Resolution No. 09-054. Voting Yes: Mayor Prince; Councilmembers Segler, Flood, Beard, Wise and Henderson. Voting No: None. The caption of Resolution No. 09-054 reads as follows: City Council Minutes 2 Regular Meeting -February 24, 2009 RESOLUTION NO. 09-054 A RESOLUTION AS IT PERTAINS TO ENTERING INTO A RENTAL LICENSE AND SERVICES AGREEMENT WITH HART INTERCIVIC FOR THE MAY 2009 GENERAL AND SPECIAL ELECTIONS III. PETITIONS AND COMMUNICATIONS B. Presentations (1) U.S. Census 2010 -Complete Count Committee -Billy Pruett, Partnership Specialist, U.S. Census Bureau U.S. Census Bureau Partnership Specialist Billy Pruett, 1325 Cherry Road, Vidc-r, Texas, appeared before the City Council to discuss the 2010 Census Complete Count Committee as shown in Exhibit "A". Mr. Pruett acknowledged Human F;esourc;es Director Albert Thigpen as the Complete Count Committee Coordinator. Councilmember Albright and Councilmember Williamson returned to the Council Chamber at 9:06 a„m. C. Corresuondence -None IV. PUBLIC HEARINGS - 9:00 AM -None V. UNFINISHED BUSINESS P. R. 15055 - A Resolution As It Pertains To Eagle Ridge Apartments, Ltd. (Requested By Councilmembers Williamson, Henderson, And Albright) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Williamson and seconded by Councilmemt~er Henderson that Proposed Resolution No. 15055 be adopted. City Manager Steve Fitzgibbons reported that the Eagle Ridge Representatiives have withdrawn their application and recommended removal of the Proposed Resolution. Upon the motion of Councilmember Williamson, seconded by Councilmember Henderson and carried unanimously, Proposed Resolution No. 15055 was removed. Proposed Resolution No. 15055 was removed. VI. CONSENT AGENDA Upon the motion of Councilmember Albright, seconded by Councilmember Villiamson and carried unanimously, the following Consent Agenda items were adopted: A. Consideration And Approval Of Payment To Waukesha- Pearce Industries, Inc,, In The Amount Of $5,050 For Rental Equipment Used For The 2008 City Streets Program B. Consideration And Approval Of Payment To In/and Environments, Ltd,, In The Amount Of $9,880 For The Demolition Of Fire Station #4 (Damaged By Hurricane Ike) C. Consideration And Approval Of Payment To Specia/ty Supp/y & Insta//ation, LLC., In The Amount Of $7,700 For Repairs To A Mover System For Telescopic Bleachers At The Robert A. "Bob" Bowers Civic Center (Damaged By Hurricane Ike) City Council Minutes 3 Regular Meeting -February 24, 2009 D. Consideration And Approval Of Payment To C/inica/ Image Management Systems In The Amount Of $5,187 For The Annual Maintenance Agreement For The X-Ray Machine At The Health Department E. Consideration And Approval Of Payment To De// (Through DIR Pricing) In The Amount Of $5,302.02 For The Purchase Of Six OptiPlex 760 Computers For The Nurse-Family Partnership Program F. Consideration And Approval Of Payment To Reich Company In The Amount Of $114,873 For Repairs To The Landfill's Leachate Collection System (Damaged By Hurricane Ike) G. Consideration And Approval Of Payment To Service Pump And Compressor In The Amount Of $14,464 For A Replacement Engine For The Landfill Pump Station (Damaged By Hurricane Ike) H. Consideration And Approval Of Payment To Mustang Tractor And Equipment In The Amount Of $8,436 For Repairs To The Landfill D6R Bulldozer (Unit #1336) I. Consideration And Approval Of Payment To Houston Area Library Automated Network In The Amount Of $37,049 For Computer Services For The Port Arthur Public Library J. Consideration And Approval Of Payment To JLaday Construction In The Amount Of $9,900 For Repairs To Baseball Field Dugouts And Covered Canopy Areas At Various Parks (Damaged By Hurricane Ike) K. Expense Report: City Attorney Mark T. Sokolow: Attend Real Property Foreclosure Workshop, Houston, TX February 18, 2009 $704.44 Acting City Secretary Terri Hanks: Attended TCAA Basic Municipal Law Conference, Austin, TX February 12-14, 2009 $687.97 Resolutions -Consent (1) P. R. No. 15084 - A Resolution Awarding A Bid And Authorizing The Execution Of A Grass Mowing Contract With Affordable Lawn Care For Grass Cutting Services Of Privately-Owned And City-Owned Developed Lots In An Area Of The City Designated As Area A-1, To Be Charged To Account No. 001-1401-551.59-00 Proposed Resolution No. 15084 was adopted becoming Resolution No. 09-055. (2) P. R. No. 15085 - A Resolution Awarding A Bid And Authorizing The Execution Of A Grass Mowing Contract With Affordable Lawn Care For Grass Cutting Services Of Privately-Owned And City-Owned Vacant Lots In An Area Of The City Designated As Area A-1, To Be Charged To Account No. 001-1401-551.59-00 Proposed Resolution No. 15085 was adopted becoming Resolution No. 09-056. Ci1ty Council Minutes 4 Regular Meeting -February 24, 2009 (3) P. R. No. 15086 - A Resolution Awarding A Bid And Authorizing The Execution Of A Contract With T & S Lawn Service For Grass Cutting Services Of Privately-Owned And City-Owned Developed Lots In An Area Of The City Designated As Area A-2, To Be Charged To Account No. 001-1401-551.59-00 Proposed Resolution No. 15086 was adopted becoming Resolution No. 09-057. (4) P. R. No. 15087 - A Resolution Awarding A Bid And Authorizing The Execution Of A Contract With T & S Lawn Service For Grass Cutting Services Of Privately-Owned And City-Owned Vacant Lots In An Area Of The City Designated As Area A-2, To Be Charged To Account No. 001-1401- 551.59-00 Proposed Resolution No. 15087 was adopted becoming Resolution No. 09-058. (5) P. R. No. 15095 - A Resolution Authorizing The Executian Of A Pipeline Crossing Contract In The Amount Of $1.00 For The 39t" Street Lift Station Force Main Diversion Project No. 426013, Between The City Of Port Arthur And Kansas City Southern Railway Company, A Missouri Corporation, Account No. 426-1625-532.83-00, Project No. 426013 Proposed Resolution No. 15095 was adopted becoming Resolution No. 09-059. (6) P. R.. No. 15100 - A Resolution Accepting The Sub- Recipient Award Grant Adjustment Notice For The 2008 State Homeland Security Grant Program Projected At $135,000 For The State Homeland Security Program (SHSP) And $89,700 For The Law Enforcement Activities Program (LEAP) For A Total Award Of $224,700 Proposed Resolution No. 15100 was adopted becoming Resolution No. 09-060. (7) P. R. No. 15102 - A Resolution As It Pertains To Setting Public Hearings As To The Disannexation Of Property As Requested By The City Of Groves Proposed Resolution No. 15102 was adopted becoming Resolution No. 09-061. (8) P. R. No. 15103 - A Resolution Authorizing The City Manager To Do All Things Necessary To Execute Settlement Of The Property Damage Subrogation Claim In The Amount Of $9,834.73 Made Against Leonel Charly And Bristol West Insurance Group Proposed Resolution No. 15103 was adopted becoming Resolution No. 09-062. (9) P. R.. No. 15104 - A Resolution Authorizing The City Manager To Execute A Financial Advisory Agreement With First Southwest Company Proposed Resolution No. 15104 was adopted becoming Resolution No. 09-063. (10) P. R. No. 15105 - A Resolution Authorizing The Final Renewal Of A Grass Cutting Services Contract With Trey's Tractor Services For Cutting Of The Port Arthur Business Park Located At 9555 W. Port Arthur Road Proposed Resolution No. 15105 was adopted becoming Resolution No. 09-064. Ciiy Council Minutes 5 Regular Meeting -February 24, 2009 (11) P. R. No. 15108 - A Resolution Authorizing The City Of Port Arthur To Publish A Request For Qualifications For A Design/Build Firm For A New Gymnasium/Multi-Purpose Building As An Addition To The Port Arthur Recreation And Senior Citizen Center Proposed Resolution No. 15108 was adopted becoming Resolution No. 09-065. (12) P. R. No. 15109 - A Resolution Authorizing The City Of Port Arthur To Publish A Request For Qualifications For A Design/Build Firm For The Construction Of A Fire Station Proposed Resolution No. 15109 was adopted becoming Resolution No. 09-066. (13) P. R. No. 15110 - A Resolution Authorizing The Executian Of A Contract For The Rental Of A Backhoe With A Hydraulic Hammer Attachment From Sunbelt Rentals, Inc. In The Total Amount Of $22,750.00. Account No. 301- 1601-591.86-00 Project #GO-806 Proposed Resolution No. 15110 was adopted becoming Resolution No. 09-067. (14) P. R. No. 15111 - A Resolution Authorizing The Execution Of An Agreement For Independent Professional Services Between The City Of Port Arthur And Octave ]acques, A Certified Medical Technologist, To Provide Contract Services For The City's Laboratory Proposed Resolution No. 15111 was adopted becoming Resolution No. 09-068. (15) P. R. No. 15114 - A Resolution Accepting A Water Utilities Easement From AA Allspace Ltd. For The Construction, Installation, Laying, And Maintaining Of Water Utilities In The City Of Port Arthur Proposed Resolution No. 15114 was adopted becoming Resolution No. 09-069. (16) P. R. No. 15116 - A Resolution Re-Appointing Dr. William D. George As The Health Authority For The City Of Port Arthur Pursuant To Section 121.023 Of The Texas Health And Safety Code Proposed Resolution No. 15116 was adopted becoming Resolution No. 09-070. (17) P. R. No. 15121 - A Resolution Authorizing The City Manager To Enter Into A Contract For Roof Replacement And Other Incidental Repairs To Fire Station #8 With KT Maintenance Of Port Arthur, Texas In The Amount Of $46,400 Proposed Resolution No. 15121 adopted becoming Resolution No. 09-071. VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT A. Resolutions (1) P.R. No. 15079 - A Resolution As It Pertains To Entering Into A Rental License And Services Agreement With Hart Intercivic For The May 2009 General And Special Elections The above-mentioned Proposed Resolution was previously adopted. City Council Minutes 6 RE:gular Meeting -February 24, 2009 (2) P.R. No. 15101 - A Resolution As It Pertains To The Paper Statement Service Charge Of Texas & Kansas City Cable Partners, L. P./Time Warner (Requested By Councilmember Henderson) The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Albright, seconded by Councilmember Henderson ar~d carried unanimously, Proposed Resolution No. 15101 was adopted t~ecoming Resolution No. 09-072. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. The caption of Resolution No. 09-072 reads as follows: RESOLUTION NO. 09-072 A RESOLUTION AS IT PERTAINS TO THE PAPER STATEMENT SERVICE CHARGE OF TEXAS & KANSAS CITY CABLE PARTNERS, L.P./TIME WARNER (REQUESTED BY COUNCILMEMBER HENDERSON) (3) P.R. No. 15112 - A Resolution As It Pertains To The Demolition Costs Involving The Drago Property Tlhe Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Albright and seconded by Councilmember Williamson that Proposed Resolution No. 15112 be adopted. Community Services Director Lawrence Baker appeared before the City Council to address inquiries related to demolition specifications. Proposed Resolution No. 15112 was adopted becoming Resolution No. 09-073. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. The caption of Resolution No. 09-073 reads as follows: RESOLUTION NO. 09-073 A RESOLUTION AS IT PERTAINS TO THE DEMOLITION COSTS INVOLVING THE DRAGO PROPERTY (4) P.R. No. 15113 - A Resolution Approving Change Order No. 2, Final Payment And Release Of Retainage Of The Contract Between Excavators & Constructors, Ltd. And The City Of Port Arthur Section 4A Economic Development Corporation For Construction Of ]ade Avenue The Mayor introduced the above-mentioned Proposed Resolution. Z"he motion was made by Councilmember Albright and seconded by Councilmember Henderson that Proposed Resolution No. 15113 be adopted. City Council Minutes 7 F:egular Meeting -February 24, 2009 EDC Executive Director Floyd Batiste appeared before the City Council to confirm completion of the project. Mr. Batiste discussed plans to reduce the speed limil: from 45 mph to 25 mph on .lade Avenue. Proposed Resolution No. 15113 was adopted becoming Resolution No. 09-074. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. The caption of Resolution No. 09-074 reads as follows: RESOLUTION NO. 09-074 A RESOLUTION APPROVING CHANGE ORDER NO. 2, FINAL PAYMENT AND RELEASE OF RETAINAGE OF THE CONTRACT BETWEEN EXCAVATORS & CONSTRUCTORS, LTD. AND THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION FOR CONSTRUCTION OF JADE AVENUE (5) P. R. No. 15115 - A Resolution As It Pertains To Members Of The Pleasure Island Commission The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Williamson, seconded by Councilmember- Albright ar~d carried unanimously, Proposed Resolution No. 15101 was tabled. Proposed Resolution No. 15101 was tabled. (6) P. R. No. 15117 - A Resolution Approving The Payment Of Invoices For Engineering Services To Science Engineering, Ltd. For Construction Material Testing For The Jade Avenue Expansion Project Designed And Engineered By Arceneaux & Gates Consulting Engineer, Inc. The Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Henderson, seconded by Councilmember Williamson and carried unanimously, Proposed Resolution No. 15117 was adopted becoming Resolution No. 09-075. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None, Tlhe caption of Resolution No. 09-075 reads as follows: RESOLUTION NO. 09-075 A RESOLUTION APPROVING THE PAYMENT OF INVOICES FOR ENGINEERING SERVICES TO SCIENCE ENGINEERING, LTD. FOR CONSTRUCTION MATERIAL TESTING FOR THE JADE AVENUE EXPANSION PROJECT DESIGNED AND ENGINEERED BY ARCENEAUX & GATES CONSULTING ENGINEER, INC. Ciity CounciY Minutes 8 Regular Meeting -February 24, 2009 (7) P.R. No. 15118 - A Resolution Appointing/Reappointing A Member Or Members To The Library Board Tree Mayor introduced the above-mentioned Proposed Resolution. Upon the motion of Councilmember Albright, seconded by Councilmember Williamson ar~d carried unanimously, Proposed Resolution No. 15118 was tabled. Proposed Resolution No. 15118 was tabled. (8) P.R. No. 15120 - A Resolution Authorizing The Mayor And Or The City Manager To Attend And Conduct A Public Hearing At The Offices Of The Port Of Port Arthur, 221 Houston Avenue, Port Arthur, On March 12, 2009 At 9:00 A.M. Regarding The Issuance And Approval Of Port Of Port Arthur Navigation District Of ]efferson County, Texas Exempt Facilities Revenue Bonds (TOTAL Petrochemicals USA, Inc. Project) Series 2009 In The Aggregate Principal Amount Of $50,000,000, As Per 26 USCS Section 147 Tree Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Albright and seconded by Councilmember Williamson that Proposed Resolution No. 15120 be adopted. City Attorney Mark Sokolow read the following amendment into the record: WHEREAS, the City Council of the City of Port Arthur finds it to be in the best interest of the citizens of the City of Port Arthur to authori;ze the Mayor and/or the City Manager and/or the Acting City Manager to attend and conduct a public hearing at 9:00 a.m. on March 12, 2009, regarding the issuance and approval of Port of Port Arthur Navigation District of Jefferson County, Texas Exempt Facilities Revenue Bonds (TOTAL Petrochemicals USA, Inc. Project) Series 2009 in the aggregate principal amount of $50,000,000, as per 26 USCS Section 147, as more fully discussed in the memorandum attached hereto as Exhibit'~A". The motion was made by Councilmember Albright and seconded by Councilmember Williamson that Proposed Resolution No. 15120 be adopted as amended by the City Attorney. Proposed Resolution 15120 was adopted as amended becoming Resolution No. 09-07E~. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. Trie caption of Resolution No. 09-076 reads as follows: RESOLUTION NO. 09-076 A RESOLUTION AUTHORIZING THE MAYOR AND OR THE CITY MANAGER TO ATTEND AND CONDUCT A PUBLIC HEARING AT THE OFFICES OF THE PORT OF PORT ARTHUR, 221 HOUSTON AVENUE, PORT ARTHUR, ON MARCH 12, 2009 AT 9:00 A.M. REGARDING THE ISSUANCE AND APPROVAL OF PORT OF PORT ARTHUR NAVIGATION DISTRICT OF JEFFERSON COUNTY, TEXAS EXEMPT FACILITIES REVENUE BONDS (TOTAL PETROCHEMICALS USA, INC. PROJECT) City Council Minutes 9 Regular Meeting -February 24, 2009 SERIES 2009 IN THE AGGREGATE PRINCIPAL AMOUNT OF $50,000,000, AS PER 26 USCS SECTION 147 B. Ordinances (1) P. O. No. 5973 - An Ordinance Providing For The Conduct Of A Special Election On May 9, 2009 To Submit A Proposition As To Whether Or Not The Existing Section 4A Sales Tax Shall Be Utilized For Various Categories Of Projects As Described In Section 4B Of Article 5190.6, Vernon's Texas Code Annotated, And Providing For Publication Of The Election Notice P.O. No. 5973 - UN ESTATUTO QUE PREVE EL LLEVAR A CABO UNA ELECCION ESPECIAL EL 9 DE MAYO, 2009 PARR SOMETER PROPOSICIONES SI EN TODD CASO LA SECCION 4A DEL IMPUESTO DE VENTAS EXISTENTE SERA UTILIZADA PARR VARIAS CATEGORIAS DE PROYECTOS SEGUN LO DESCRITO EN LA SECCION 4B DEL ARTICULO 5190.6, EL CODIGO DE VERNON DE TEXAS ANOTDO, Y PREVIENDO LA PUBLICACION DEL AVISO DE LA ELECCION Tree City Manager introduced the above-mentioned Proposed Ordinance. Councilmember Albright recused himself from the above-mentioned item and filed a conflict of interest affidavit with the Acting City Secretary. Upon the motion of Councilmember Beard, seconded by Councilmember Williamson ar~d carried unanimously, Proposed Ordinance No. 5973 was adopted becoming Ordinance No. 09-15. Voting Yes: Mayor Prince; Councilmembers Segler, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. The caption of Ordinance No. 09-15 reads as follows: ORDINANCE NO. 09-15 AN ORDINANCE PROVIDING FOR THE CONDUCT OF A SPECIAL ELECTION ON MAY 9, 2009 TO SUBMIT A PROPOSITION AS TO WHETHER OR NOT THE EXISTING SECTION 4A SALES TAX SHALL BE UTILIZED FOR VARIOUS CATEGORIES OF PROJECTS AS DESCRIBED IN SECTION 4B OF ARTICLE 5190.6, VERNON'S TEXAS CODE ANNOTATED, AND PROVIDING FOR PUBLICATION OF THE ELECTION NOTICE UN ESTATUTO QUE PREVE EL LLEVAR. A CABO UNA ELECCION ESPECIAL EL 9 DE MAYO, 2009 PARR SOMETER PROPOSICIONES SI EN TODD CASO LA SECCION 4A DEL IMPUESTO DE VENTAS EXISTENTE SERA UTILIZADA PARR VARIAS CATEGORIAS DE PROYECTOS SEGUN LO DESCRITO EN LA SECCION 4B DEL ARTICULO 5190.6, EL CODIGO DE VERNON DE TEXAS ANOTDO, Y PREVIENDO LA PUBLICACION DEL AVISO DE LA ELECCION Ciry Council Minutes 10 RE~gular Meeting -February 24, 2009 (2) P.O. No. 5980 - An Ordinance Amending The Zoning Ordinance Of The City Of Port Arthur By Granting A Specific Use Permit For A Pet Grooming Business At 2726 62"d Street (Lot 3 Block 8 Of Port Acres Addition Port Arthur, Jefferson County, Texas) A 1.5 Acre Lot East Of Jade And South Of 62"d Street The City Manager introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Henderson, seconded by Councilmember Williamson and carried unanimously, Proposed Ordinance No. 5980 was adoptE:d bE~coming Ordinance No. 09-16. Voting Yes: Mayor Prince; Councilmembers Segler, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. The caption of Ordinance No. 09-16 reads as follows: ORDINANCE NO. 09-16 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF PORT ARTHUR BY GRANTING A SPECIFIC USE PERMIT FOR A PET GROOMING BUSINESS AT 2726 62ND STREET (LOT 3 BLOCK 8 OF PORT ACRES ADDITION PORT ARTHUR, ]EFFERSON COUNTY, TEXAS) A 1.5 ACRE LOT EAST OF ]ADE AND SOUTH OF 62ND STREET Councilmember Albright returned to the Council Chamber at 9:45 a.m. (3) P.O. No. 5982 - An Ordinance Designating The Assistant City Managers As Acting City Manager In Case Of The Absence Or Disability Of The City Manager; Outlining The Authority Of The Acting City Manager, Repealing All Ordinances In Conflict Herewith; And Providing For An Effective Date The City Manager introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Albright, seconded by Councilmember Flood aind carried unanimously, Proposed Ordinance No. 5982 was adopted becoming Ordinance No. 09-17. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None„ Tlhe caption of Ordinance No. 09-17 reads as follows: ORDINANCE NO. 09-17 AN ORDINANCE DESIGNATING THE ASSISTANT CITY MANAGERS AS ACTING CITY MANAGER IN CASE OF THE ABSENCE OR DISABILITY OF THE CITY MANAGER; OUTLINING THE AUTHORITY OF THE ACTING CITY MANAGER, REPEALING ALL ORDINANCES IN Ciity CounciN Minutes Regular Meeting -February 24, 2009 CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE (4) P.O. No. 5983 - An Ordinance Authorizing The City Manager To Do All Things Necessary To Execute Settlement Of A Claim In The Amount Of $10,073,33 Made Against Texas Municipal League Intergovernmental Risk Pool (TML) As A Result Of The Property Damage To City Police Vehicle #1648 The City Manager introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Albright, seconded by Councilmember W'illiamsan arld carried unanimously, Proposed Ordinance No. 5983 was adopted becoming Ordinance No. 09-18. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None. The caption of Ordinance No. 09-18 reads as follows: ORDINANCE NO. 09-18 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EXECUTE SETTLEMENT OF A CLAIM IN THE AMOUNT OF $10,073,33 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TML) AS A RESULT OF THE PROPERTY DAMAGE TO CITY POLICE VEHICLE #1648 (5) P.O. No. 5984 - An Appropriation Ordinance Amending The Budget For The Fiscal Year Beginning October 1, 2008 And Ending September 30, 2009 As To Provide Additional Funding For Additional Staff In The Finance Department, Reverend Dr. Ransom Howard Street And West Side Historical Marker The City Manager introduced the above-mentioned Proposed Ordinance. Upon the motion of Councilmember Albright, seconded by Councilmember Williamson ar~d carried over the dissenting vote of Councilmember Henderson, Proposed C)rdinance No. 5984 was adopted becoming Ordinance No. 09-19. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson and Wise. Voting No: Councilmember Henderson. The caption of Ordinance No. 09-19 reads as follows: ORDINANCE NO. 09-19 AN APPROPRIATION ORDINANCE AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2008 AND ENDING SEPTEMBER 30, 2009 AS TO PROVIDE ADDITIONAL FUNDING FOR ADDITIONAL STAFF IN THE FINANCE DEPARTMENT, REVEREND DR. City Council Minutes 12 RE~gular Meeting -February 24, 2009 RANSOM HOWARD STREET AND WEST SIDE HISTORICAL MARKER (6) P.O. No. 5985 - An Ordinance As It Pertains To The Pleasure Island Commission And The Sale Of Property The City Manager introduced the above-mentioned Proposed Ordinance. The motion was made by Councilmember Williamson and seconded by Councilmember Albright that Proposed Ordinance No. 5985 be adopted. City Attorney Mark Sokolow read Exhibit'~A" into the record: EXHIBIT "A" Except for earnest money contracts that have already been signE~d, the Pleasure Island Commission is no longer authorized to sell any additional land or condominium units as it pertains to the Sea Cat~in Condominiums, Mariner's Cove and LaFitte's Landing I and II. The City vvill consider future sale of individual lots, condominium units or otrier property on a per case basis. The Pleasure Island Commission is also requested to provide a report with information as to how it has used sales proceeds for capital improvements in the past and how it plans to use sales proceeds i~or capital improvements in the future. Proposed Ordinance No. 5985 was adopted becoming Ordinance No. 09-20. Voting Yes: Mayor Prince; Councilmembers Segler, Albright, Flood, Beard, Williamson, Wise and Henderson. Voting No: None„ Tlhe caption of Ordinance No. 09-20 reads as follows: ORDINANCE NO. 09-20 AN ORDINANCE AS IT PERTAINS TO THE PLEASURE ISLAND COMMISSION AND THE SALE OF PROPERTY C. *Reports And Recommendations A Report As To Citations Being Issued Against Persons Who Commit An Offense By Parking In Designated Disabled Parking Spaced (Requested By Councilmember Flood) City Manager StevE~ Fitzgibbons presented the above-mentioned report. Chief of Police Mark Blanton appeared before the City Council to confirm that the Pollice Department would provide identification vests to the Port Arthur Neighborhood Action Council (P.A.N.A.C.). VIII. REPORTS OF BOARDS & COMMITTEES -None IX. *CLOSED MEETING (EXECUTIVE SESSION) Closed Meetin4: (1) Section 551.087 Government Code - To Discuss Incentives As To Commercial, Industrial, And Residential Business Prospects City Council Minutes 13 Regular Meeting -February 24, 2009 (2) Section 551.071 Government Code - To Discuss With The City Attorney Potential Litigation As It Pertains To Williams & Rao (3) Section 551.071 Government Code - To Discuss With The City Attorney Pending Litigation And Appeal As To Worsham Vs City And PIC (4) Section 551.071 Government Code - To Discuss With The City Attorney Potential Litigation With Jerry Norris Councilmember Flood left at 10:12 a.m. during the Executive Session. The City Council recessed their Regular Meeting at 9:57 a.m. to meet in Executive SE:ssion to consider the above-mentioned topics, and reconvened their Regular Meeting at: 11:54 a.m. with the following members present: Mayor Prince; Councilmembers SE~gler, Albright, Beard, Williamson, Wise and Henderson; City Manager Fitzgibbons; Acting City Secretary Hanks; City Attorney Sokolow and Sergeant At Arms Chief of Police Blanton. Upon the motion of Councilmember Beard, seconded by Councilmember Williarson aind carried unanimously, the City Council recessed their meeting at 11:55 a.m. The City Council reconvened their meeting at 1:34 p.m. with the following members present: Mayor Prince; Councilmembers Segler, Albright, Wise and Henderson; City Manager Fitzgibbons; Acting City Secretary Hanks; City Attorney Sokolow and Sergeant Ai: Arms Chief of Police Blanton. X. FUTURE AGENDA ITEMS Mayor Prince: Mayor Prince requested a workshop to establish a vision for the City of Port Arthur. Mayor Pro Tem Chatman: As the request of Mayor Pro Tem Chatman, Acting City Secretary Terri Hanks read the following Future Agenda Items into the record: (1) Requested a report on the criteria governing grass cutting evaluations and inspections. (2) Requested an executive session item to discuss the appointment of election officials and the early voting ballot board. III. PETITIONS AND COMMUNICATIONS B. Presentations (2) Community Development Block Grant Non-Profit Applications Grants Director Mary Essex appeared before the City Council to open Ithe 2009 Community Development Block Grant (C.D.B.G.) Public Interviews. Mr•s. Essex addressed inquiries related to the application process and the 2009 C.D.B.G. proposed funding allocations. Grants Director Mary Essex stated that Lamar State College, Scholarship Program is requesting funding in the amount of $16,000. A Lamar State College Representative was not present. Nlavor Prince read 'the following C.D.B.G. allocation report into the record: City Council Minutes 14 Regular Meeting -February 24, 2009 APPLICANT _ NUMBER OF YEARS FUNDING HAS BEEN RELIEVED Port Arthur YMCA 10 ears Catholic Charities 10 ears Pro ram of Health Excellence 10 ears P.A.N.A.C. 10 ears Nutrition and Services for Seniors 7 ears Salvation Arm 4 ears Port Arthur Flyers Track Club 8 ears SET Campfire 10 ears SET Regional Plannin Commission 10 ears Port Cities Rescue Mission 8 ears Communit~r Retirement Home 5 ears Lamar State College 4 ears LAW Academ~_ 2 ears Gift of Life 1 ear M<~yor Pro Tem Jack Chatman, Jr. joined the Regular Meeting at 1:37 p.m. Grants Director Mary Essex stated that the Program of Health Excellence, Inc. is requesting funding in the amount of $30,976 and an alternate funding arnount of $27,104. Program of Health Excellence Instructor Willie Mae Elmore, 2217 18t" Street, appeared before the City Corancil to discuss providing health care training for low to rnoderate income residents in Port Arthur. Mrs. Elmore added that the program assists with job placement after completion of the health education program. Grants Director Mary Essex stated that the Community Retirement Home is requesting funding in the amount of $4,000 and an alternate funding amount of $3,000. Community Retirement Home Vice President John Anderson, 3141 Procter StreE~t, appeared before the City Council to address providing rooms, meals, housekeeping and a secure living environment for elderly residents at a reasonable cost. Grants Director Mary Essex stated that the Experience Corps is requesting funding in the amount of $25,000 and an alternate funding amount of $15,000. Experience Corps Southeast Texas Director Stephanie Pearson, 2210 Eastex Freeway, BE:aumont, Texas appeared before the City Council to speak on engaging they tutoring services of citizens to address the literacy needs of students. Councilmember Williamson arrived in the Council Chamber at 1:50 p.m. Grants Director Mary Essex stated that the James Hope Center is requesting funding in the amount of $50,000 and an alternate funding amount of $35,000. James Hope Center Administrator/Faith Based Counselor Jacqueline James, 3542 Ninth Avenue, appeared before the City Council to discuss providing faith based services dedicated to spiritual growth, educational excellence, and therapeutic healing. Grants Director Mary Essex stated that LAW (Love At Work) Academy is rE~questiing fuinding in the $13,000 and an alternate funding amount of $7,500. LAW Academy Chief Executive Officer Reverend Albert Moses and LAW Acaderny Administrator Charlotte Moses, 1909 Jefferson Drive, appeared before the City Council to speak on providing legal and counseling services to at-risk students. Grants Director Mary Essex stated that the Port Cities Rescue Mission is requesting funding in the amount of $30,000 and an alternate funding amount of $25,000. City Council Minutes 15 Regular Meeting -February 24, 2009 Port Cities Rescue Mission Director Ken Hill, 535 Atlanta, appeared before the City Council to discuss providing shelter services to the homeless by rendering recovery services in a Christian environment. Councilmember Albright left the Regular Meeting at 2:10 p.m. Grants Director Mary Essex stated that the Port Arthur Neighborhood Action Council (P.A.N.A.C.) is requesting funding in the amount of $12,000 and an alternate funding arnount of $10,000. P.,A.N.A.C. Interim President Shelba Spears, appeared before the City Council to discuss providing neighborhood watch services that assist in crime prevention. Mrs. Spears noted that the organization builds partnerships with citizens, the Police and Fire Dc~partments and local government. P.,A.N.A.C. Interim President Shelba Spears recognized the following neighborhood action groups: Concerned Citizens of Port Acres Concerned Citizens of EI Vista, Vista Village and Montrose Stonegate Neighborhood Action Group Griffing Park Neighborhood Watch Concerned Citizens of Park Place Concerned Citizens of Pear Ridge Concerned Citizens of Lakeview Concerned Citizens of Highland Heights Edison and Lee Neighborhood Action Group Concerned Citizens of Port Arthur Concerned Citizens for Safer Streets the West Side Concerned Citizens of Lakeside-Palomar Concerned Citizens of Sabine Pass Councilmember Wise left the Regular Meeting at 2:17 p.m. Grants Director Mary Essex stated that the Nutrition and Services for Seniors is requesting funding in the amount of $13,715 and an alternate funding arnount of $12,800. Nuutrition and Services for Seniors Representative Laura Stutes, 4590 Concord Rd., Beaumont, Texas appeared before the City Council to discuss providing innovative programs to assist older adults in leading quality lives while maintaining dignity and independence. Grants Director Mary Essex stated that the Port Arthur Flyers Track Club is requestinng funding in the amount of $18,910 and an alternate funding amount of $16,660,. Port Arthur Flyers Track Club Representative Ronald LeBlanc, 210 Fourth Avenue, appeared before the City Council to address providing programs that assist the low aind moderate income youth of the community in obtaining a higher level in academics aind athletics by building self-esteem and confidence through the sport of track and field. Grants Director Mary Essex stated that the Ellis Hospitality Center which is rc~questing funding in the amount of $40,000 and an alternate funding amount of $30,000. Ellis Hospitality Center Representative Audrey Levine, 1048 Woodworth, appeared before the City Council to comment on providing services to the homeless, at-rusk youth, and families and parents needing affordable child care. Grants Director Mary Essex stated that the H.O.P.E. (Helping Our People ExcE~l) Centter which is $4,906.00 with an alternate request of $3,475.00. H.O.P.E. Community Organizer Tisha Armstead, 701 Reverend Dr. Ransom Howaird, appeared before the City Council to discuss providing services to identify and remove olbstacles that prevent families and citizens from reaching their individual potential. City Council Minutes 16 Regular Meeting -February 24, 2009 H.O.P.E. Community Organizer Tisha Armstead recognized the following community based agencies that provide the classes and services at the H.O.P.E. Center: Port Arthur Prosecution Department - GED Classes Christian Women's Job Corps -Computer Classes South East Texas Regional Planning Commission -Drug Assessment & Referral Boys-to-Men - A Boy's Rites Of Passage Classes Butterfly Project - A Girl's Rites Of Passage Classes Samaritan Counseling -Parenting and Successful Families Classes Child Protective Services -Parenting and Family Services Mayor Pro Tem Chatman left the Regular Meeting at 2:48 p.m. The City Council lacked a quorum. C.D.B.G. presentations continued with no discussion from the City Councilmembers. Giants Director Mary Essex stated that the Catholic Charities is requesting funding in the amount of $20,000 and an alternate funding amount of $18,000. Catholic Charities (Development and Communication Director Kimberly Fowler, 39!59 Gulfway Drive, appeared before the City Council to speak on the benefits of providing daily meals to homeless, elderly and disabled persons regardless of age, race, or religion. Grants Director Mary Essex stated that the YMCA is requesting funding in the amount of $Ei,000 and an alternate funding amount of $4,500. Yf~ICA Child Care Director Rhonda Bellows, 6760 Ninth Avenue, appeared before tlhe City Council to discuss a variety of after school services that assist youth and families in the development of~ healthy lifestyles and character development. Girants Director Mary Essex stated that the Samaritan Counseling Center is rE~questiing funding in the amount of $30,000 and an alternate funding amount of $15,000„ Samaritan Counseling Center of Southeast Texas Director of Operations Codie VasquE;z, 3;~47 Doctor's Drive, appeared before the City Council to comment on providinng counseling services to promote healing and growth of mind, body and spirit. Grants Director Mary Essex stated that the Gift of Life Program is requesting funding in the amount of $7,500 and an alternate funding amount of $6,000. Julie Rogers "Gift of Life" Program Chief Executive Officer Norma Sampson, 2390 D~owlen Road, Beaumont, Texas appeared before the City Council to address providinng health services that: focuses on cancer detection and prevention. Grants Director Mary Essex stated that the S.E.T. (South East Texas) Camp Fire U.S.A. is requesting funding in the amount of $12,658 and an alternate funding request of $!x,590. S„E.T. Camp Fire USA Executive Director Lillie Green, 3037 25t" Street, appeared befc-re trre City Council to discuss the benefits of group experiences, mentoring relationships, youth decision making, community collaborations and partnerships, advocacy, learning, self-reflection, and fun. Grants Director Mary Essex stated that the I.E.A. (Inspire, Encourage, Achieve) Bein's Kids is requesting funding in the amount of $4,900 and an alternate funding amount of $3,675. LE.A. Ben's Kids Development Director Annisa Eddy, 595 Orleans, Suite 920, Beaumoint, appeared before the City Council to speak on providing an initiative toy support educational programming and rehabilitative services for at-risk youth in Southeast Texas. City CounciN Minutes l7 Regular Meeting - Febiruary 24, 2009 XI. ADJOURNMENT OF MEETING Due to a lack of quorum the February 24, 2009 Regular Council Meeting was concluded at: 3:26 p.m. MAYOR DELORIS "BOBBIE" PRINCE ATTEST: CITY SECRETARY TERRI HANKS END OF REGULAR MEETING HELD February 24, 2009. APPROVED: City Council Minutes 18 Regular Meeting - FeC~ruary 24, 2009 I.xhibit "A" ~f 1 !.~-a ~ .,~ear~~ 4~. i+rv rrr #~~sawrrlk+~ tssUed ~~ne 20CI8 Qal~s s , w..'. :. .. [. yam,, t ~%,, ,, ~~~~~~~ UntsdStates Census 2010 _ '~- ~~~~ ~~~ V ,?,a~ ~,.,~ C~ALL.A.S FZEGIC=31^J ~~ d~ ~, ~, 'Thy Future Is 1n Our t--ISntls ~~~~~ _ ~_ Compete Count Committee Action Guide .___~.d___~_ ~. ~...__e_____.____ ~ _.~..~_ ~.~.:_ _~, A Complete Count Committee is a team of community leaders appointed by the highest elected official of a jurisdiction for the purpose of developing and implementing a 2010 Census Awareness campaign. A Complete Count Committee is charged with influencing every member of the jurisdiction to complete the 2010 Census questionnaire in a timely and accurate manner. The members will lead their community in the promotion of the 2010 Census awareness campaign from now through October 2010. 3 } Purpose G __~ ~_ _ _____-___________~__~ • ~~lthough the Census questionnaires will not be delivered to households until raid-March of 2010, the awareness campaign must start TODAY. • 'T'he immediate formulation of a Complete Count Committee will ensure that local residents are kept abreast of the various Census operations before the information is nationally circulated •:- 'The more informed residents are about the 2010 Census operations, the bei~ter understanding of the census process becomes, thus increasing their willingness to be a part of the successful enumeration in 2010. U~~~hl~s~B~.EU t7nitedsrates- C~t1SUS ~~~~ ~?fJ1C~ ~~~~~ n Tt~er Futu r® Is In Our Hands ~~ ~ ':• CCC members participate in Census C:CC training • Hold regularly scheduled meetings to report on tasks and subcommittee activities JAI~tIJARY- •:- Proceed with census-awareness activities generated by each DEC;EMBER subcommittee ~~ a~9 •. • Evaluate the activities for effectiveness Modify action plan as needed • Saturate community with at least ones census-awarene ss activity each month • Encourage community members to participate with census workers during address canvassing • Hold monthly CCC and subcomrnittee~ meetings • Finalize plans for activities surrounding questionnaire delivery days, and Census Day activities SAN VARY +:' Review task lists and subcommittee activity plans 2 ~ 10 •• Proceed with. 2010 Census activities generated by subcommittees • Finalize plans for activities to encourage residents to complete and return Census questionnaires :• Develop and finalize plans for Nonresponse Fallow-up and Census Coverage Measurement •: Hold regular CCC and sub-committee meetings FEBRUARY • Review and modify as needed plans for questionnaire delivery, and Census Day activities 2r ~ 10 . • Review and modify as needed plans for Nonresponse Follow- up and Census Coverage Measurement • Finalize plans far all activities for March and April • Check with sub-committee chairs on the number and location of Questionnaire Assistance Centers and Be Counted sites MARCH ':• Review and implement activities leading to Census Day: ~~010 April 1, 2010 CountdOWn ~ •o Finalize plans for all activities planned far the end of March and the month of April toCensus • Proceed with activities generated by subcommittees Day ':• Send press release highlighting 2010 Census activity schedule UniteaSgtes- Census 20'[0 ~f ~. +~' r'1 " U .~ `' r'~ ,(.. ;~. I~h1-1.-A.S REG1s`YN ~ TFta Fu2u ra 1~ ire Our Hartcls #~ ~~ $$.~ i CENSUS DAY: APRIL 1, 2010 APRIL • Implement Census Day activities 2.010 • Hold daily activities to encourage residents to complete The time questionnaires accurately and to return them quickly • Evaluate activities and make changes as necessary haS Come to • Prepare to implement activities far the Nonresponse Follow-up aCt operation • Keep the momentum of the census awareness campaigr,~ moving strong PUST-CENSUS DAY: MAY through JULY 2010 MAY • Hald meetings to review schedule of activities far the through Nonresponse Follow-Up operations JULY 2010 • Use all sources to encourage resident_~ to cooperate with census workers ~tonresponSe • Proceed with implementation of activities generated by Follow-llp subcommittees (I`dRFU~ ':' Keep the momentum of the census awareness campaign strong. Contact Census Bureau to ascertain the progress of Census Coverage Measurement in your camm.unity • lmplement activities to keep census awareness and interest strong • Continue to meet regularly to give anti receive 201D Census progress reports • Prepare summary report of CCC activities, operations, and member feedback. Send a copy of report to Census Bureau • Celebrate the success of the 2D1D Census enumeration and recognize the efforts of the CCC members "THANK YOU ONE MILLION TIMES!" "wE COULD NOT HAVE DONE IT WITHOUT YOU!!!" For the complete copy ofthe Complete Count Committee Operations Guide,-~ call the U.S. Census Bureau's Dallas Regional Census Center Partnership Staff at (800) 563-6499 _.__~.___ _____. ___._._~ _..~.__.___~. __ ~._._._._._~_ ~_ ~. ~ ___. j t~~;1~~..3BL1.EIJ Ce sus 2010