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Home My WebLink AboutPR 15154: AMERICLEAR POOL & SPA - REC CENTER & MOSELY POOLSICr~Yo~ ~~.~~~~. Parks and Recreation TO: Stephen B. Fitzgibbons, City Manager FROM: Dr. Albert T. Thigpen, Interim Director Parks & Recreation DATE: March 16, 2009 RE: Adoption of Proposed Resolution No. 15154 which awards a bid for repairs to the Recreation Center Pool (1308 9"' Avenue] and Mosley Pool [1219 Joe Louis] for an amount not to exceed $ 56,898 COMMENTS RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 15154, which awards the bid for repairs to the Recreation Center Pool and Mosley Pool to Americlear Pool & Spa, LLC in an amount not to exceed $ 56,898.00. BACKGROUND: The Parks and Recreation Department has delayed the replastering of the City's pools for the past few years due to fiscal constraints and it cannot be held off any longer. The City's pools have become a safety hazard. The pools surface is broken with sharp edges that can lead to injury. This surface deterioration can lead to further damage to the pool by causing it to crack. The lowest and most responsible bid for the the work at Lakeview Pool was for in the amount of $2,793.00. This amount is under $5,000.00; therefore, will be done a Purchase Requisition. BUDETARY/FISCAL EFFECT: Approval of this resolution would authorize expenditure of $ 56,898.00. Funding is available in the FY 2009 budget for this purpose. Account No. 001-1207- 531.39-00. EMPLOYEE/STAFF EFFECT: Acceptance of this recommendation will not affect the staffing levels at this time. SUMMARY: It is recommended that the City Council approve Proposed Resolution No. 15154, which awards the bid for repairs to the Recreation Center Pool and Mosley Pool to Americlear Pool & Spa, LLC in an amount not to exceed $ 56,898. P. R.#15154 03/16/2009/ca RESOLUTION NO. A RESOLUTION AWARDING A BID TO AMERICLEAR POOL & SPA, LLC OF PORT ARTHUR, TEXAS FOR REPLASTERING OF THE RECREATION CENTER POOL AND MOSLEY POOL IN AN AMOUNT NOT TO EXCEED $ 56,898.00 ACCOUNT NUMBER 001-1207-531.39-00 WHEREAS, the Parks and Recreation Department has delayed the repairs of the City's pools for the past few yeazs due to fiscal constraints and it cannot be held off any longer; and, WHEREAS, bids from three companies were received for repairs to the Recreation Center Pool and Mosley Pool on March 11, 2009; and WHEREAS, the bid tabulation is attached hereto and made a part hereof as Exhibit "A"; and WHEREAS, Americleaz Pool & Spa, LLC is the lowest and most responsible bidder; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the facts and opinions of the preamble are true and correct. THAT Americleaz Pool & Spa, LLC, the lowest and most responsible bidder in accordance with Exhibit "A", is awazded a bid for replastering services of the Recreation Center Pool and Mosley Pool, in an amount not to exceed $ 56,898.00, Account Number 001-1207-531.39-00. THAT the City Manager of the City of Port Arthur is hereby authorized and directed to execute on behalf of the City of Port Arthur a contract, a copy of which is attached hereto as Exhibit "B", between the City of Port Arthur and Americleaz Pool & Spa, L~,C, for ~}e cogtrapt pace of $ 56,&9$.00 fpf the replasX~rjpg o~~jle ~ec{~ation Gept~F Pool and Mosley Pool. P. R. # 15154 03/16/2009/ca THAT said contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standazd Form Contract, a copy of which is attached hereto as Exhibit "C", and said changes aze hereby approved. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of A.D., 2009, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor ATTEST: City Secretary APPROVED AS TO FORM: City Attorney APPROVED FOR ADMINISTRATION: City Manager ~ ' Director of Parks and Recreation APPRO VED AS TO A VAILABITY OF FUNDS: Director of Finance ~~~~ -1~~~~ Purchasing Manager u~iioi~wyica EXHIBIT "A" CITY OF PORT ARTHUR TEXAS Bid Tabulation REPAIR RECREATION CENTER, LAKEVIEW, & MOSELY SWIMMING POOLS Bid Opening Date: March 11, 2009 Names of Bidders BetterYetPool, Inc. Americlear Pool & Spa, LLC Houston Cool Pools Item Descri lion Cost Est. days to com lete Cost Est. days to com lete Cost Est. days to com lete Recreation Pool $16,690 8 $13,800 4 $16,043 3-5 Mosel Pool $43,892 14 $43,098 ]0 $45,124 5-7 Lakeview Pool $ 7,600 4 $11,400 4 $ 2,794 2-4 Location Houston, Texas Port Arthur, Texas Houston, Texas ,~.7 havvna Tubbs, Purchasing Manager ~iz~o ~ Date Page 1 of I EXHIBIT "B" AN AGREEMENT FOR REPLASTERING SERVICES AT THE RECREATION CENTER POOL AND MOSLEY POOL BETWEEN THE CITY OF PORT ARTHUR AND AMERICLEAR POOL & SPA, LLC. THIS AGREEMENT, made this day of , 2009 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and AMERICLEAR POOL & SPA, LLC, a CORPORATION herein acting by and through Corey Metts, President, hereinafter called "CONTRACTOR". VVITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein ,OWNER and CONTRACTOR agree as follows: 1. The City can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with ten (10) days written notice. Any terms and conditions stated in original specifications will apply to any extended periods. 2. The Contractor will perform repair services at The Recreation Center Pool [1308 9`" Avenue, Port Arthur, Texas] and Mosley Pool [1219 Joe Louis, Port Arthur, Texas] for the City of Port Arthur as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will famish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specifications. The City may at its own discretion elect to purchase materials if it deems such action in its best interest. 4. CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $ 56,898.00. 5. CONTRACTOR will ensure the Recreation Center Pool and Mosley Pool aze free of all debris and ready for City use once all repairs aze complete. 6. The Contractor will commence the work required by the Contract Documents on or after receipt of the "Notice to Proceed". The period for completion of the work specified shall be thirty (30) calendar days from the date the Notice to Proceed is signed; however, the contractor shall not exceed the maximum end date specified herein without the written permission of the City. The City shall not unduly delay the contractor in the completion of his work. 7. Because the Contract exceeds $25,000, Performance and Payment Bonds must be furnished. The Contractor will furnish on prescribed forms in the amount of one hundred percent (100%) of the Contract price with corporate surety duly authorized to do business in the State of Texas. Attorneys-in-fact who sign Bonds must file with each bond certified and effective date copy of their Power of Attorney. 8. The term "Contract Documents" means and includes the following: 1) Agreement 2) Specifications 3) Bid 4) Notice of Award 5) Notice to Proceed 9. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 10. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the ATTEST day of CITY SECRETARY Signed on the day of ATTEST 2009 CITY OF PORT ARTHUR BY CONTRACTOR BY 2009 CITY SECRETARY CITY OF PORT ARTHUR. TEXAS ADVERTISEMENT FOR BIDS NOTICE IS HEREBY GIVEN THAT sealed Bids, addressed to the City of Port Arthur, will be received at the Office of the City Secretary, City Hall 444-4th Street or P. O. Box 1089, Port Arthur, Texas 77641 no later than 3:00 P. NI., March 11, 2009, and all bids received will thereafter be opened and read aloud at 3:15 P. M. on March 11, 2009 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for certain services briefly described as: REPAIR RECREATION CENTER, LAKEVIER', & MOSELY SWIMMING POOLfa Bids received afrer closing time will be returned unopened. Copies of the Bid Specifications aze on file in the Purchasing Office, 444 4~' Street, Port Arthur, Texas and are open for public inspection without chazge or they can be retrieved/downloaded from the City's website: www.portarthur.net The City of Port Arthur reserves the right to reject any and all bids and to waive informalities. {.: % W . Shawna Tubbs Purchasing Manager FIRST PUBLICATION: FEBRUARY 22, 2009 SECOND PUBLICATION: MARCH 1, 2009 CITY OF PORT ARTHUR ADVERTISEMENT FOR BIDS REPAIR REC CENTER, LAKEVIEW, AND MOSELY POOLS, F'EBRL'ARY22, 2009 West Oran- ge Cove CiS~ - will receive Sealed Pro- -. poaals until 2:00 p.m.. March fi,.2009 in the oi- fits of the.Business Man- ager 505 N 15th Streei; -0range, Texas for the `- purpose of the following: ~= J..PUPILTRANSPORTA- '' .:.~ TION SERVICES ~_~ -West Orange-Cove. ' ` ~C.CS.D. reserves the right. to reject any or all propos--- als and to waive any or all. .~.--formalities:.. - ~,~ . . cln of 1=GRr 'BIDS NOTICE ~~IS~' HEREBY GIVEN.. -THAT _ seals[ 'Bids; eddressed_.; toythf "City of Po be received at the Office oP the:Clty,.Secretery, City Hall 444- 4th Street -oi P.O: Box 1089,: POn -prlhu4.Tezas_77641 ono later>. than =3:00 -P.M.; March ,11„2009.and. a~ .bids received. wilt thereof ter be opened-end read ;aloud at 3:15'P.M. on March 11,.~:2009'IinIhe . :City Codncil Chambers, , -5th Floor;City~Hali;.Port Arthur, Texas ipr.-penain `3ervices, briefly dascdhed .ing Ome will I unopened.`: ~` Purchasing,-Office; 444. 4th Street,~Port,-Arhur, ;Texas and ~ are open-for. 'public Inspecbons'without 'charge or they can be re-' tneved/downioaded -from the City's websRe: www.partarthur.het , The City of Port Anhui re: ;serves the right to reject .Many and all bids and to waive informali0es. ~: ~rcl Shawna Tubbs - Shawna Tubbs . Purchasing Manager i MARCH I, 2009 1'-dTYOF PORT -_ :: ARTHUR, TEXAS ADVERTISEMENT FOR +-; BIDS NOTICE f~15 HEREBY i GIVEN ~-THAT .`_ sealed ; 8ids,. aderessed to :.the;! {Bids, adtlressed.to fhe-` !City of Port Arthur, °.will': I tie received at the Offire ,! of -the ;City ~-Secretary,'. City Ha11444-.4th• SVeet ~:. .•ar P.O.~:Box 1089, Port Arthur,--.'Texas ]7641-.no. .. IateC than. 3:00 ,P:M: March it,'P2009-and:ali. bids recelved'wilf thereaf- ter be opeded; antl read aloutl at (3:15''P.M.- on -March 11, -2009 -.in the ;;-0ity -Council Chambers; :5th -Floor;`.City Hall, Port =Anhur,'.~Tezas foc:icertain ;servicae n~ax., a..___,._. #C Copies of (he'Bids~Speci-' (cations are on file irr the. 4thi Street,'. Port°Arhur,`. Sexes.-and are open:for oublip inspeciidns without :hatge or they sari tie re-- !deyed/doweloaded ;?~~-.' Torn the City's websitei>~:' . - www.portarthucnet ~~~.' the City of Part Arthur re= serves the right to reject any and all bidsand to waive informalihes /sr Shawna rrnn `:~=~'-~-_ Shawna TUbbs Purchasing Manager DELORIS "BOBBIE" PRBJCE, MAYOR LACK CHATMAN, JR, MAYOR PR0.TEM COUNCIL MEMBERS: ELIZABETH "LIZ" SEGLER MORRIS ALBRiGHT, III MARTPI FLOOD JOHN BEARD, JR ROBERT E. WR,UAMSON D. KAY WISE THOMAS I. HENDERSON INVITATION TO BID February 23, 2009 Vendors: STEPHEN FITZGIBBONS CITY MANAGER TERRI HANKS ACTBVG CITY SECRETARY MARK T. SOKOLOW CITY ATTORNEY Sealed Bids, subject to the General Instructions, Conditions and Specifications, as provided will be addressed to the City Secretary of the City of Port Arthur, Texas in DUPLICATE. Sealed BIDS shall be received no later than 3:00 P. M. March 11, 2009 at the City Secretary Office and all bids received will be opened and read aloud at 3:15 P. M. on March 11, 2009 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for the following: REPAIR RECREATION CENTER, LAKEVIEW, & MOSELY SWIMMING POOLS BIDS SHALL BE PLACED IN A SEALED ENVELOPE, with the bidder's name and address in the upper left-hand comer of the envelope. FACSIMILE TRANSMITTALS SHALL NOT BE ACCEPTED. BIDS MUST BE submitted on the pricing form included for that purpose in this packet and SIGNED BY A PERSON HAVING THE AUTHORITY TO BIND THE FIRM IN A CONTRACT. MARK ENVELOPE: POOLS Sealed Bids shall be submitted: CITY OF' PORT ARTHUR CITY SECRETARY P. O. BOX 1089 PORT ARTHUR, TX 77641-1089 CITY OF PORT ARTHUR CITY SECRETARY 444 4TH STREET PORT ARTHUR, TX 77640 ALL BIDS MUST BE RECENED IN THE CITY SECRETARY OFFICE BEFORE OPENING DATE AND TIME. P,O. BOX 7089 • PORT ARTHUR, TEXAS 77641-1089 • 409/983-8115 • FAX 409/983-8291 Bids received after the closing time specified will be returned to the bidder unopened. Award will be made as soon as practicable after opening. To obtain results or if you have any question, please contact the City of Port Arthur Purchasing Office, Clifton Williams at (409) 983-8161. The Ciry of Port Arthur reserves the right to reject any or all Bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City of Port Arthur. Sincerely, ~~~~~~~~ Shawna Tubbs, Purchasing Manager Page 2 of 13 CITY OF PORT ARTHUR GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. Omission of at least one or more of the requirements automatically eliminates/rejects consideration of said bidder and/or Contractor The intent of this INVITATION TO BID (ITB) is to provide bidders with sufficient information to prepaze SEALED BIDS IN DUPLICATE for furnishing: REPAIR RECREATION CENTER, LAKEVIEW, & MOSELY SWIMMING POOLS Bids must be in a sealed envelope addressed to the City Secretary, City of Port Arthur, P. O. Box 1089, Port Arthur, Texas 77641. Bids shall be received no later than 3:00 P. M. MARCH 11. 2009. BIDDER MUST SIGN bid proposal. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. Bids cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. The City reserves the right to: 1. Reject any and all bids and to make no awazd if it deems such action to be in its best interest. 2. Awazd bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Awazd bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5% of the lowest bid price. The awazd shall be made to the responsible vendor(s) whose bid is determined to be lowest offer, taking into consideration the relative importance of price, conformance to specifications and capability and experience of the contractor. .Page 3 of 13 TERMINOLOGY: "Bid" vs. "Proposal"-For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vemon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Port Arthur. ----~•~_ .~=~a.Lr.a~uo rvn i[L'.7CV1rJ1lfLE YKUJYL~'C"1'1VE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a fiill time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public moneys under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. Addenda will be mailed to all who are known to have received a copy of the ITB. Offeror's shall acknowledge receipt of all addenda. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. in the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Recreation Center, P. O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur. Page 4 of 13 SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance ofwork herein. INTEREST OF MEMBERS OF CITY• No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure wmpliance. DELINQUENT PAYMENTS DUE CITY• The Cityof Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part ofthis ITB. CONTRACT: The following will comprise the contract between the City and the successful bidder: 1. Information for Bidders 2. Bid Sheet 3. Notice of Awards 4. Specifications 5. Addenda OUANTTI'IES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities aze approximate and any additional quantities will be paid for at the quoted price. It is further understood that the supplier shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. All bids will remain in effect for one year after the bid opening date. If through any cause the Bidder fails to fulfill in a timely and proper manner, his obligations under this Contract, or fails to perform in accordance with these specifications, the City reserves the right to terminate this Contract by giving written notice to the Bidder of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Page 5 of 13 No person has the authority to verbally alter these specifications. Any interpretations, corrections or changes to this ITB and specifications will be made in writing by the Purchasing Division of the City of Port Arthur and sent to each person having a bid package. The vendor must be an authorized dealer for all products offered. Vendor must give the manufacturers name and product description of all items. Inferior products, products, which perform at a substandazd level, or poor quality products will be rejected. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, Texas 77640 uv~~xrutcartVN Ur' YKOVtSIONS REQUIRED BY LAW Each provision and clause required bylaw to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and famish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the appazent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail. All interpretations of these specifications shall be made on the basis of statement. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered most suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. Questions concerniag this ITB or additional information should be directed to Thad Sanders at 409-983-8166. Page 6 of 13 INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits (no insurance policy or certificate of insurance required below shall contain any aggegate policy yeaz limit unless a specific dollaz amount { or specific formula for determining a specific dollar amount) aggregate policy year limit is expressly provided in the specification below which covers the particulaz insurance policy or certificate of insurance. 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability oceurrence type insurance (products/completed operations coverage must be included, and City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or $500,000 each person/$SOO,000pec occurrence for contracts of $100,000 or less; or b. Bodily injury $1,000,000 single limit per occurrence or $500, 00 each person /$1,000,000 per oceuaence for contracts in excess of $100,000; and, c. Property Damage $100,000 per occurrence regazdless of contract amount; and, d. Minimum aggregate policy yeaz limit of $1,000,000 for contracts of $ ]00,000 or less; or, e. Minimum aggregate policy yeaz limit of $2,000,000 for contracts in excess of $100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of $500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits aze $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. 4. Contractual Liability Insurance covering the indemnity provision of this Contract in the same amount and coverage as provided for Commercial Paee 7 of 13 Contractor shall cause Contractor's insurance tympany or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do atl other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (1S) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than tea (10) days after execution of this Cantract. BONDS If the Contract exceeds Twenty-five Thousand Dollars ($25,000.00), Performance and Payment Bonds shall be furnished on prescribed forms in the amount of one hundred percent (100%) of the Contract price with corporate surety duly authorized to do business in the State of Texas. Attorneys-in-fact who sign Bonds must file with each bond a certified and effective date copy of their Power of Attorney. NOTICE TO PROCEED Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. If Notice CELL PHONE OR PAGER. The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page8of13 CTTY OF PORT ARTHUR TEXAS BH) SPECIFICATIONS REPAHt RECREATION CENTER, LAKEVIEW, ~ MOSELY SWiMMIIVG POOLS MOSELY POOL 1. 6,014 SQUARE FEET 2. DRAIN MAIN POOL & KIDDIES POOL 3. CHIP AND REMOVE PLASTER DOWN TO GUNITE 4. HAUL OFF PLASTER DEBRIS 5. INSTALL TILE ON 5' BREAK ON POOL BOTTOM TO MEET STATE CODES 6. TAKE PRECAUTIONS TO PROTECT THE TILE IN POOL (RACING LANES AND TOE TILE ON STEPS AND BENCHES) 7. CLEAN TILE AT WATER LINE 8. PLASTER POOL WTTH WHITE PLASTER - MARCITE OR EQUIVALENT 9. TREAT POOL TO SWIMMABLE CONDTTIONS ONCE POOL IS FULL 10. PLASTER MUST HAVE AT LEAST A FIVE YEAR WARRANTY AGAINST DELAMINATION RECREATION CENTER POOL 1. 2,000 SQUARE FEET 2. DRAIN MAIN POOL 3. CHIP AND REMOVE PLASTER DOWN TO GUNITE 4. HAUL OFF PLASTER DEBRIS 5. INSTALL TILE ON 5' BREAK ON POOL $OTTOM TO MEET STATE CODES 6. TAKE PRECAUTIONS TO PROTECT THE TILE IN POOL (RACING LANES AND TOE TILE ON STEPS AND BENCHES) ?. CLEAN TILE AT WATER LINE 8. PLASTER POOL WITH WHITE PLASTER - MARCITE OR EQUIVALENT 9. TREAT POOL TO SWIMMABLE CONDTTIONS ONCE POOL IS FULL 10. PLASTER MUST HAVE AT LEAST A FIVE YEAR WARRANTY AGAINST DELAMINATION LAKEVIEW POOL i. 380 SQUARE FEET 2. DRAIN MAIN POOL 3. CHIP AND REMOVE OLD TILE AT WATER LINE 4. INSTALL TILE OF CTTY CHOICE 5. INSTALL DEPTH MARKERS AT WATERLINE AND ON TOP OF DECK TO MEET STATE REGULATIONS 6. INSTALL " NO DIVING" AND THE INTERNATIONAL NO DIVE SYMBOL AS REQUHiED BY STATE CODE 7. REMOVE DEBRIS OUT OF THE POOL 8. BALANCE THE WATER Paee 9 of 13 CITY OF PORT ARTri"L'R BID PROPOSAL DATE: iyLARCH l 1.2009 Bid Proposal For: REPAIR RECREATION CENTER, LAKEVIEW, & biOSELY S~VI1VIivIING POOLS The undersigned ~ `l?,~t r ~o~~ ~- S~ L(.L- ,doing business in the City/Town of ~y y- $r~f I fi -' submits herewith, in conformity with the General Instructions, Conditions, and Specifications for the following Bid: OUTLINE OF BID DATA: DESCRIPTION ESTIMATED TIME COST TO COMPLETE RECREATION CENTER POOL NIOSELY POOL LAKEVIEW POOL Receipt of addenda is acknowledged: ~( D~~rs ~ t3 ~ i.~o jp days $ ~ j O~t'S '~ ~~~15 ~ lh duo No. I Dated 03/a~jpY Received ,o 'c1cx~~e~c.~ a-spsGLz~ 4~0o Nw~ ZbS S ''+~ L~ COMPANY NAME STREET ADDRESS IGNATU E C~`I~DDER PO. BOY ~~~ ale (PRINT ORTYPE NAME) `~ ; ~- ~r' r l1~ -1`7G ~~z CITY' STATE ZIP rrs if~~ TLE AREA ODE TELEPHONE NO. Page 10 of 13 Iv BID OPENING DATE: MARCH 11.X•09 CITY" OF PORT ARTHUR Iti STRUCTION S TO BIDDER Bidders are requestzd to fi:mish their complete REMIT TO ADDRESS and T.~Y IDENTIFICATION NUNfBER as indicated below: REMIT PAYMENT TO: COMPANY H 'M£~r ~~ ~GV' lfY ~ ~' ADDRESS CITY/STATE/ZIP ~pt~~- ~~ r ., X ~~ b~~ SEND PURCHASE ORDER TO: COMPANY oc+~' ~SP~~L~ ADDRESS CITY/STATE/ZIP ,~e ~"-~ i~r~~~' T~ ~ ~ ~°`r Z TAX IDENTIFICATION NUMBER ~ 3 ' I~ a/9 yrPS~ Page 11 of 13 COrFEICT OF IITEREST QLIESTIONN:~iRE FORM CIQ For V endor or other person doing business with local governmental entity This queseormaire reflects changes made to the la~,v b,+H.B. 1491, 30`~ Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a persen who has a business relationship as defined by Section 176.001 (I-a) with a local governmental entity and the person meets requirements under Section 176.006 (a). Bylaw [his questionnaire must be filed with the records administrator of the local governmental entity not later than the 7`s busine: after the date the person becomes aware of facts that require the statement to be f led. See Section 176.006, Local Government Coc A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this se is a Class C misdemeanor. 1. Name of person who has a business relationship with local governmental entity. n ~~~I ~ /J ~ ^ l ~ fi`irl2~,L~~~ _i c 2. ^ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7~ day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3. Name of Local a government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the fifer has an employment or other business relationship as defined by Section 176.001 (1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local goverment officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? ^ Yes ~ No B. Is the filer of the questionnaire receiving or likely to receive taxable income; other than investment income, from the filer questionnaire? Yes ~ No C- Is the filer of this questionnaire employed by a corporation or other Yes ^ No D. Describe each employment or business relationship with the local government officer named in this section. t7 ~ 4 __....e ,.c..e ~ ,t..;.,o t»~re.c.crwrt~ e eovernmenta Page l3 of l3 Arnericlear Pool & S1-A LLC 4700 Hwy. 365, Suite O Port Arthur, TX 77642 PO Bos 1686 Nederland, TX 7762 7 Office: (409) 727-7946 Fas: (409) 727-7945 City of Port Arthur t~iosley Pool ATT: Don Sostand March 11, 2009 We propose provide material and labor for the following: Mosley Pool 6,014 sgft Drain main pool and kiddie pool Chip and remove plaster down to gunite Haul off plaster debris Install the on 5' break on pool bottom to meet state codes Take precautions to protect the the in pool (racing lanes and Toe the on steps and benches) Clean the at water line Plaster pool with white plaster Treat pool to swimmable conditions once pool is full **** Plaster has 5 year warranty against delamination**** All material and labor is guaranteed to be as specified, and the work to be performed in accordance with specifications submitted above and completed in a substantial workmanlike manner for the sum of: FORTY THREE THOUSAND NINTY EIGHT DOLLARS AND 00/100 With payment to be made as follows: Total due upon completion $43,098.00 Respectfully submitted: Americlear Pool & Sna, LLC PCI: Corev Metts Note -This Proposal is good for 30 days ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authori ed to do the work as specified. Payment will be made aqs outlined above. Signatur Date 3 '~~ ~ ~/ Signature Date Americlea~ Pool & SNA LLC 4700 Hwy. 365, Suite O Port Arthur, TX 77642 PO Box 1686 Nederland, TX 77627 Office: (409) 727-794b Fax: (409) 727-794 City of Port Arthur Rec Center ATT: Don Sosiand l~farch 11, 2009 VJe propose provide material and labor for the following: Rec Center 2,000 sgft Drain pool Chip and remove plaster down to gunite Haul off plaster debris Install file on 5' break on pool bottom to meet state codes Take precautions to protect the file in pool (racing lanes and Toe file on steps and benches) Clean file at water line Plaster pool with white plaster Treat pool to swimmable conditions once pool is full *~** Plaster has 5 year warranty against delamination**** All material and labor is guaranteed to be as specified, and the work to be performed in accordance with specifications submitted above and completed in a substantial workmanlike manner for the sum of: THIRTEEN THOUSAND EIGHT HUNDRED DOLLARS AND 00/100 With payment to be made as follows: Total due upon completion $13,300.00 Respectfully submitted: Americlear Poot & Saa, LLC Per: Corey Metts Note -This Proposal is good for 30 days ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signatu~~ Date .3-//"'~ Signature Date EXHIBIT "C" .t ~a~ (Ae~ltad Fem$ ti pl! ~x mlmsy r • ,• C6n71l3CIITE GF S7ANOARO FORM COWnggt`tJ~ tAM ~9fR7d(65?'RE1TElIARD C(TI"L50{t~ICILRGBQDA ~~ i a ~r 9mf um aa~rM ¢leagnAw caked sod egWacn amend m d!e onectmdptapoccd Cpf t:mmdfkcduuen i b eq and dup,IIeam W+a+P aendard teen cwdred (Gio 0feeted$eh 4 shawq ~ mk+0~e1 P been~(4ed ~ oa ~ edop~d of a teen ~ t7ty CNnd A~fAlml. aaceptfoi d!e eeasry Mlomiatien and ertcpl to 0{e shoigm daxAed tlCker. . tee Gtr of Ux aypYceMe skrtdwd mcm eargeg8: . f i sodo..ly rwdeaf:ardu„dre„ cwm,ot ftaKred vsroo, TRnt, moo (! 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