HomeMy WebLinkAboutF. VOICE RECORDER FOR POLICE/FIRE DISPATCHCITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL
COMMUNICATTON~
Date: Reference No. Subject _ Page
March Purchase of a Voice Recorder for Police/Fire Dispatch 1 OF 1
3, 2009
RECOMMENDATIONS:
It is recommended that the City Council authorize the purchase of a Voice Recorder System from the
HGAC Contract #RP08-(19 price of $79,300 to Voice Print International of Camarillo CA.
This system will replace the current voice recording system that has malfunctioned.
BACKGROUND:
This purchase is to replace the voice recorder system for the Police/Fire Dispatch center. All 911
r ec:;r ,u.ngs are to l;e ::ept for 3 years as per 911 Cam.a.-ss.cn O.. State Eanergency Commun.cat~ons
POllcy.
The current recorder has not functioned correctly since its inception
BUDGET/FISCAL EFFECT:
Funds are budgeted in account #107-1118-521.92-00, fiscal year 2008-2009.
T'he Southeast Texas Regional Planning Commission will reimburse $25,000 toward the equipment plus
$1,500 toward installation. This money will be reimbursed after the purchase of the system.
STAF'F/EMPLOYEE EFFECT:
None.
SUMIVIAR~':
It is recommended that the City Council authorize the purchase of a Voice Recorder System from the
FIGAC Contract #RP08-09 price of $79,300 to Voice Print International of Camarillo CA.
Thi/s system will replace the current voice recordin~.system that h s malfunctioned.
!~ , _ ,1
`~ ,`
• rk: F3lanton Shawna Tubbs`
'hi ~ of Police Purchasing Manager
'V_-» __
Rebecca Underhill
Finance Director
~repared by: J "I'atroe Disposition by CounciL• Processed b;y City Secretary
A > coved b -- - -_ --
( )Approve ( )Other (Describe) Date: -~~
Revised 2/0;?
~~ Prelirnnc~ry Proposal
~E-_,_ _ +
Voice Print International, Inc. 160 Camino Ruia, Camarillo, CA 93012 Phone: 800.200-5430 Fax: 805.389.5202 Email Sales@VPI-Corp.com
Rev: 11182008
Customer: Port Arthur Police and Fire Department VPI Sales Rep: Jeff Visger
Contact: John Tatroe Source: HGAC Contract # RP08-09
Phone: 409-983-8668
Job Location:
Port Arthur Tx 77641
Country: USA Date: 3/1/2009
SOFTWARE :
Qty PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE EXTENDED
2 VP-CS Server Activation License for each capture server (voice or screen
recordin ). $500 $1,000 $1,000
202 VP-AVSW-PS Activ! Voice Recording License -PSAP. Per Activated Channel. $360 $72,720 $72,720
98 VP-0CHL D-Channel Monitoring media messaging. Licensed per activated
digital recordin channel. $30 $2,940 $2,940
1 VP-PSAP PSAP enhanced package $2,000 $2,000 $2,000
VPI Software LIST: $78,660
+, 55%,D.fscourit~applied;2
HARDWARE & 3rd PARTY SOFTWARE:
Qty PART NUMBER DESCRIPTION UNIT PRICE TOTAL PRICE EXTENDED
2 VP 4U-PS-RAIDl 4U Chassis - `Nin2003 Server (Raid 1: Dual 250 GB Drives). Includes
DVD drive. Includes 5 year priority replacement warranty. 5 PCI slots
available. $4,300 $8,600 $8,600
1 VP Digital-16 16 Port Di€;ital Interface Card. $2,200 $2,200 $2,200
4 VP-Digital-24 24 Port Digital Interface Card. $2,800 $11,200 $11,200
1 VP--Analog-16 16 Port Analoglnterface Card. $1,750 $1,750 $1,750
2 VP-Analog-24 24 Port Analog Interface Card. $2,450 $4,900 $4,900
1 VP-Tl/E1-2 Dual Span 71 / El / PCM 32 Interface Card. $4,000 $4,000 $4,000
Upgrade first 12 months of hardware warranty to include Next Business Day On-Site support: $400
additional years of prepaid maintenance (NeM Business Day On-Site): $0
HardwareSUBTOTAG $33;050
5UPPORT &. MAINTENANCE:
Initial 12 months SUPPORT & MAINTENANCE (24 x 7): $7,225
', Discount'onfirstyear's")'suppor[&°mairite~ahce': ($723)
Support & maintenance: 24 x 7 SUBTOTAL: $6,503'
IMPLEMENTATION & PROFESSIONAL SERVICES:
Project Management, Configuration & Implementation Services: $0
Installation: $1,500
1 days on site Corporate Trainer On-Site: $1,500
Fixed bid T&E: 1 people on site for a total of 2 day(s) - (air flights required): $1,000
Shipping & Production Services: $350
profess'ionalSeniices SUBTOTAL• $4,350:
C ` ' 'TOTAL PRODUCT & SERVICES: ' $79;300!
Additional IVotes:
Pi uriti ~ ~ ~ieifbl Voice Recorder wit ~ ~ ur,inne)s ojActlve Recording 56 Channels:A alog:98'chan"" ` DI I a(;and:48 Chan'~els Ti di( F I
Patka~ r I i ut ill ial tr~i ~i ~ it.:1 a + '3i+~~kir:kh$,t~ f _a~+E3 ~~~r ~ ~. ~6~~~aR~6t'~' 'f ~ #}t ~ ~*"
g wr :)~ ii~~~ i~ ~~i h+~[ H~a i I 'gf r'HG' COhtra b8-0_9 d~ 'P'c,3 CZ F~l
~ ~ ~'.'~~ tl ..,r `k IDra rf 1~i''+~
_"Footnotes:
All prices are in US dollars and are valdd for 90 days from date of this quote.
Pricing is for VPI software and services only and does not include any 3rd party product or services that may apply, if applicable.
Price does not include applicable taxes. Customer will be invoiced separately for these costs.
Syseem does not include computer peripherals (monitor, keyboard, mouse, etc...). To be provided by the customer
Shipping and production services includes all travel and expenses for installation and training services purchased.
All services take place during normal business hours, unless otherwise noted.
This Information is ronfidential and proprietary to VPI Corporation, is intended for review and use by the named customer/prospect only
and is not to be shared with any third parties without VPI's prior written consent
Emergency Network
South East Texas
Regional Planning Commission
March 9, 2009
John Tatroe
Port Arthur Police Department
P O Box 1089
Port Arthur, Texas 77641
Dear John:
Per our recent conversation, the 9-1-1 Network will provide partial reimbursement to
the City of Port Arthur for a new voice recording system procurE~d following the city's
standard procurement policy. The 9-1-1 Network will provide rE~imbursement funding in
an amount of up to $25,000 towards the cost of the recorder, or the actual amount of
the recorder, whichever is less and an additional $1,500 for installation. This
reimbursemennt will be provided following installation and acceptance of the recording
system by the Police Department and upon the Network's receipt of a copy of the
invoice and your cancelled check for the payment.
Should you have questions, please contact me at 409-724-1911.
Sincerely,
~~. ~lC~.D~.
Gina LaRocca
Operations Manager
2210 Eastex Freeway -Beaumont, -Texas 77703 - (409) 724-1911 -Fax (409) 347-1953