HomeMy WebLinkAboutPR 15054: TRANSIT GRANT APPLICATION FROM FTAINTEROFFICE MEMORANDUM
To: STEVE FITZGIBBONS, CITY bLANAGER AND CITY COUNCIL
FxoM: COLLEEN RUSSELL, DIRECTOR OF PLANNING
susJECT: P.R. NO. 15054 -TRANSIT GRANT APPLICATION FROM FTA
DATE: ()3~2()~2aa9
RECOMMENDATION:
I recommend that Proposed Resolution No. 15054 be approved. This resolution
would authorize the City Manager to enter into a contract for financial
assistance in the amount of $4,722,975 from the Federal Transportation
Administration for the (PAT) Port Arthur Transit System for Fiscal Years 2008-
09 and 2009-10.
BACKGROUND:
Each year the City of Port Arthur is allocated funding from the Governor's
Fund for public transportation for the operation of Port Arthur Transit System.
This year's grant eligibility award is for $4,722,975. All of this amount will be
used for regular operations (staffing and maintenance) cost for the City's
transit system as well as all capital (equipment and construction) expenditures.
This year's allocation represents a two year portion due to balances from
previous years to be utilized by the end of 2009 fiscal year.
BUDGETARY/FISCAL EFFECT:
Federal transit grant funds require an equal local share match for operations
which is otherwise known as a 50 percent local share match for transit
systems The capital match is typically 80% Federal and 20% City less the
State's funding. However, the percentage match was an eighty three and
seventeen one as the City intends to purchase para-transit vans and
equipment so related to their maintenance. Our percentage match is in
accordance with 49 U.S.C. Section 5307 Formula Grants for Urbanized Areas
over 50,000, (CFDA) Catalogue of Federal Domestic Assistance number 20.507.
STAFFING/EMPLOYEE EFFECT
Salaries and Operation of Transit (PAT)
1
SUMMARY
I recommend that Proposed Resolution No. 15054 be approved. This resolution
would authorize an agreement for an award of approximately $4.72 million
dollars from the Federal Transportation Administration for Port Arthur Transit
functions this fiscal year and the next.
z
P.R. No. 15054
04/03/2009 PEB
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FILING OF AN
APPLICATION WITH THE FEDERAL TRANSPORTION
ADMINISTRATION FOR FUNDING ASSISTANCE FY 2008-
2009 AND FY 2009-2010 ON BEHALF OF PORT ARTHUR
TRANSIT SYSTEM
WHEREAS, the Port Arthur Transit is eligible for $4,722, 975 in financial assistance for
operations and expenditures from the Federal Transit Administration; and,
WHEREAS, an outline of the City's request is attached hereto as Exhibit "A";
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT the Planning Director is hereby authorized to file an electronic application as proposed
in the Program of Projects, a copy of which is attached hereto as Exhibit "B."
THAT the City Attorney is authorized to review and provide the Cert fcations and
Assurances as required by the Federal Transit Administration.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of April, A.D. 2009, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: MAYOR
COUNCILMEMBERS:
P.R. NO.15054
04/03/2009
Page 2 of 2
NOES:
ATTEST:
City Secretary
Mayor
APPROVED AS TO FORM:
City Attorney ~ ~'Ze" _' / (//~~
APPROVED FOR ADMINISTRATION:
-~_
City Manager
Director of Planning
Director of Finance ,
EXHIBIT "A"
• Page 2
N
Port Arthur Operating and
Operating .2009-2010
will amend es funds become available
qLl
20
33
11 Line item
propane fueling station Total
$
400,000.00 Federal
$ 320,000.00 march
$ 80,000.00
.
.
34
01
11 terminal improvements $ 100,000.00 S 80,000.00 S 20,000.00
.
. 111204 Paratransit Buses $ 750,000.00 $ 622,500.00 $ 127,500.00
111315 Vans $ 70,000.00 $ 58,100.00 $ 11,900.00
11.42.11 Support vehicle $ 45,000.00 $ 36,000.00
00 $
$ 9,000.00
00
000
62
114403 Maint shop improvements $ 310,000.00 $ 248,000. .
,
06
42
11 shop equipment $ 20,000.00 S 18,000.00 $ 4,000.00
.
.
07
32
11 security equip $ 20,000.00 S 16,000.00 $ 4,000.00
.
.
12
03
11 30 ft buses-fixed routes $ 2,400,000.00 $ 1,992,000.00 $ 408,000.00
.
.
01
09
30 Operations $ 2,052,354.00 $1,026,177.00 $1,026,177.00
.
. $ 6 167 354.00 $ 4,414,777.00 S 1 752,577.00
$ 4,722,975.00 $ 4,722,97,4:00
EXHIBIT "B"
Capita! Pr%ects
Propane Station $ 400,000
Terminal Upgrade 100,000
6 Paratransit Vehicles 750,000
Aerial Platform 20,000
2 Vans 70,000
Pickup Truck 45,000
wilding Renovation 300,000
~r Condition System -upgrade 10,000
camera System 20,000
Bus Replacement Cost (8 years @300,000) 2,400,000
Total $ 4,115,000
Less City's Match - 20% $ (823,000)
FTA -Capital 80% S 3,292,000 $ 3,292,000
OPERATIONS
Fiscal Year 2009 2,052,354
Fiscal Year 2010 2,000,000
4,052,354
Less City's Match - 50% $ (2,026,177)
FTA -Operations - 50% E 2,026,177 E T,026,177
Total FTA Budget S 5,318,177
View Print
DOT
U.S. Department of Transportation
Application
Page 1 of 13
FTA
Federal Transit Administration
Recipient ID: 1553
Recipient Name: CITY OF PORT ARTHUR
Project ID: TX-PA-5307
Budget Number: 1 -Budget Pending Approval
Project Information: capital, and operating
Part 1: Recipient Information
Project Number. TX-PA-5307
Recipient ID: 1553
Recipient Name: CITY OF PORT ARTHUR
Address: P.O. BOX 1089 ,PORT ARTHUR, TX 77641 1089
Telephone: (409) 983-8135
Facsimile: (409) 983-8137
Union Information
Recipient ID: 1553
Union Name: NONE
Address 1:
Address 2:
City: , 00000 0000
Contact Name:
Telephone: () -
Facsimile: O 0-0000
E-mail:
Website:
Part 2: Project Information
Project Type: Grant Gross Project $6,167,354
Cost:
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Page 2 oY 13
Project Number: TX-PA-5307 Adjustment Amt $0
Project Description: capital, and operating Total Eligible Cost: $6,167,354
Recipient Type: City Total FTA Amt: $4,414,777
Abel Ayala, Total State Amt: $0
FTA Project Mgr: 817.978.0560/Pearlie Tiggs Total Local Amt: $1,752,577
Recipient Contact: Colleen Russell Other Federal
$0
New/Amendment: None Specified Amt:
Amend Reason: Initial Application Special Cond Amt $0
Fed Dom Asst. #: 20507 Special Condition: None Specified
Sec. of Statute: 5307-2 S.C. Tgt. Date: None Specified
State Appl. ID: None Specified S.C. Eff. Date: None Specified
Start/End Date: Oct. 01, 2008 -Sep. 30, 2010 Est. Oblig Date: None Specified
Recvd. By State: Pre-Award
? Yes
Authority
:
EO 12372 Rev: Not Applicable D
b
Review Date:
None Specified e
t
Fed.
Authority?: No
Planning Grant?: NO Final Budget?: No
Program Date
(STIP/UPWP/FTA
Prm Plan)
Feb. 13, 2009
Program Page: None Specified
Application Type: Electronic
Supp. Agreement?: No
Debt. Delinq. Details:
Urbanized Areas
- -
U2A ID UZA Name
481660 PORT ARTHUR, TX
Congn;ssional Districts
State ID District Code District Official
48 9 AI Green
Project Details
Section 5307 FY 2008/2009 funds. The funding ratio for Rolling Stock is 83/17 - ADA purchased vehicles.
This project will use funds allocated to the City of Port Arthur through the Governors Apportionment (GA). The funds
were allocated from multiple years. An attached spreadsheet shows the actual allocations and available balances totaling
$4,722,975. The City of Port Arthur will request a total of $618,177 from the FY 2009 GA. Of the avialable GA the City
will program $4,414,777 leaving a balance of $308,198, which will be used for operating assistance for FSY 2010. These
funds and the $618,177 from FSY 2009 GA will be programed at a later date.
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Earmarks
No information found.
Securi
Yage 3 of t:i
No - We will not expend at least 1 % of the 5307 funds in this grant application for security purposes.
3. Other, please describe below.
Exalanation
The City will program $20,000 for a camera system at the storage facility. Secwity is provided by the City
police dept.
Part 3: Budget
Quanti FTA Amount Tot Elig. Cost
SCOPE
114-00 BUS: SUPPORT EQUIP AND
FACILITIES 1 $300,000.00 $375,000.00
ACTIVITY
11.42.11 ACQUIRE-SUPPORT
VEHICLES 1 $36,000.00 $45,000.00
11.44.03 REHABIRENOVATE -
ADMIN/MAINT FACILITY 0 $248,000.00 $310,000.00
11.42.06 ACQUIRE -SHOP
EQUIPMENT 0 $16,000.00 $20,000.00
SCOPE
300-00 OPERATING ASSISTANCE 0 $1,026,177.00 $2,052,354.00
ACTIVITY
30.09.01 UP TO 50% FEDERAL
SHARE 0 $1,026,177.OD $2,052,354.00
SCOPE
111-00 BUS -ROLLING STOCK 18 $2,672,600.00 $3,220,000.00
ACTIVITY
11.12.04 BUY REPLACEMENT <30
FT BUS 6 $622,500.00 $750,000.00
11.13.15 BUY VAN FOR SVC
EXPANSION 2 $58,100.00 $70,000.00
11.12.03 BUY REPLACEMENT 30-FT
BUS 10 $1,992,000.00 $2,400,000.00
SCOPE
113-00 BUS - 0 $416,000.00 $520,000.00
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STATION /STO P SITE R M I N A LS
ACTIVITY
11.34.01 REHABlRENOVATE -BUS
TERMINAL 0 $80,000.00 $100,000.00
11.32.07 ACQUIRE -
SURVEIUSECURITY EQUIP 0 $16,000.00 $20,000.00
11.33.20 CONSTRUCT - MISC BUS
STATION EQUIPMENT 0 $320,000.00 $400,000.00
Estimated Total Eligible Cost: $6,167,354.00
Federal Share: $4,414,777.00
Local Share: $1,752,577.00
OTHER (Scopes and Activities not included in Project Budget Totals)
Quanti FTA Amount Tot. EIy_Cost
SCOPE
572-00 SECURITY 0 $16,000.00 $20,000.00
ACTIVITY
57.10.10 SECURITY EXPENDITURES 0 $16,000.00 $20,000.00
No Amendment Funding_Source information is available for the selected oroiect
Alternative Fuel Codes
11.42.11 ACQUIRE -SUPPORT VEHICLES Gasoline
11.12.04 BUY REPLACEMENT <30 FT BUS Diesel Fuel
11.13.15 BUY VAN FOR SVC EXPANSION Diesel Fuel
11.12.03 BUY REPLACEMENT 30-FT BUS Diesel Fuel
Extended Budget Descriptions
11.42.11 -
ACQUIRE -SUPPORT VEHICLES
1 - _
$36,000.00
$45,000.00
Vehicle will be used by shop staff to support Vansit fleet maintenance.
11.44.03 REHAB/RENOVATE -ADMIN/MAINT FACILITY 0 $248,000.00 $310,000.00
t' admin/maint faciliy to include HVAC fixtures, floors, restrooms, etc.
renova ing ,
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$10K will be used to replace the vehicle exhaust system in the maintenance facility.
This project will be a Category B project until a CE is approved.
11.42.06 ACQUIRE -SHOP EQUIPMENT 0 $16,000.00 $20,000.00
The city will purchase bus scaffolding equip.
30.09.01 UP TO 50% FEDERAL SHARE 0 $1,026,177.00 $2,052,354.00
The operating expenditures shown will provide funds for 2009 and 2010.
11.12.04 BUY REPLACEMENT <30 FT BUS 6 $622,500.00 $750,000.00
Paratransit vehicles
11.34.01 REHABIRENOVATE -BUS TERMINAL 0 $80,000.00 $100,000.00
upgrade windows, restrooms, floors, etc.
This project will be a Category B project until a CE is approved.
11.32.07 ACQUIRE - SURVEIL/SECURITY EQUIP 0 $16,000.00 $20,000.00
The city will buy security cameras to install and monitor passenger shelters and facilities.
This project will be a Category B project until a CE is approved.
11.33.20 CONSTRUCT - MISC BUS STATION EQUIPMENT 0 $320,000.00 $400,000.00
The city is constructing a propane fueling station on city owned land.
This project will be a Category 8 project until a CE is approved.
572-00 SECURITY 0 $16,000.00 $20,000.00
The police will monitor these camera activities by intemet and other modem equipment to apprend those connected with
the criminal acts
57.10.10 SECURITY EXPENDITURES 0 $16,000.00 $20,000.00
rti;~ ~~ s,~ ~~„~~fi, ~~~.,P~~~ ar,~i iinhts as one unit The police will monitor these camera activities by intemet and
I ........ .........._ .., --...-~-- - -
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view runt
modems
Changes since the Prior Budget
Unable to find change amount information.
Part 4. Milestones
11A2.11 ACQUIRE -SUPPORT VEHICLES
1 $36,000
...b........ _.
$45,000
- _ ___
Milestone Description
Est. Comp. Date
1. RFP/IFB Issued Jun. 01, 2009
This is for a pick-up truck to cargo loads such as engine parts and other
equipment not readily placed in a enclosed vehicle.
2. Contract Award Aug. 01, 2009
3. Contract Complete Jun. 02, 2010
11.44.03 REHAB/RENOVATE-ADMIN/MAINT
FACILITY
0 $248,000 $310,000
--- - -- _.
Milestone Description
Est. Comp. Date
1. RFP/IFB Issued May. 01, 2009
The building as gone thorough 2 storms, no updates in over a decade and
does all the mechanical repair that causes airboume grease, dust and other
fumes that influence the state of the facility. A HVAC system for fume exhaust
will also be brought the cost is average based on specifications and estimates
obtained
2. Contract Award Aug. 01, 2009
3. Contract Complete Sep. 15, 2009
11A2.06 ACQUIRE-SHOP EQUIPMENT
o $1s,ooo $20,000
-_ __
Milestone Description
Est. Comp. Date
1. RFP/IFB Issued Apr. t5, 2009
Aerial platforms are essential to service the bus exhaust and fuel system that
is on the top back- section of the bus
OSHA safety guidelines and safety of staff will be ensured with the proper
use of-this equipment
2. Contract Award May. 01, 2009
3. Contract Complete Jul. 02, 2009
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30.09.01 UP TO 50% FEDERAL SHARE
0 $1,026,177
$2, 052, 354
i
ti
D Est. Comp. Date
on
escr
p
Milestone
1. Final Expenditure Sep. 30, 2009
These funds is for operation and maintenance task not overed by capital
expenditures for equipment and consVuction. The rule is a 50150 match.
Hence, the City will match the FTA amount
11.12.04 BUY REPLACEMENT <30 FT BUS
6 $622,500 $750,000
i
ti
D Est Comp. Date
p
on
escr
Milestone
1. CONTRACT COMPLETE Dec. 31, 2008
The paratransit life is by size and mileage or years. In this case it is mileage
that exceeds 100,000. Therefore, sinc emost of the fleet (6) is 200,000 to
400,000 miles in status the depreciation is 200-400% and the entire fleet will
be replaced
2. RFP/IFB OUT FOR BID May. 01, 2009
Goshen -Ford and some others will be viewed and one will see if a joint effort
bid with other TA (transit authority) can be done
3. CONTRACT AWARDED May. 01, 2009
4. FIRST VEHICLE DELIVERED Aug. 02, 2009
This will be based on availability of specificed vehicles and bid process.
5. ALL VEHICLES DELIVERED Dec. 02, 2009
11.13.15 BUY VAN FOR SVC EXPANSION
2 $58,100 $70,000
i
ti Est. Comp. Date
on
p
Milestone Descr
1. RFP/IFB OUT FOR BID May. 15, 2009
Econoline passenger vans will be purchased. One 12 and another 15
passenger is proposed for axessory pick -ups as no new stand-by vehicle
exist and sometime the stand-by vehicle is in use
2. CONTRACT AWARDED Jun. 15, 2009
3. FIRST VEHICLE DELIVERED Sep. 02, 2009
4. ALL VEHICLES DELIVERED Nov. 15, 2009
5. CONTRACT COMPLETE Dec. 15, 2009
11.12.03 BUY REPLACEMENT 30-FT BUS 10 $1,992,000 $2,400,000
__
Milestone Description Est Comp. Date
1. RFP/IFB OUT FOR BID May. 30, 2009
Since the entire fleet was brought with CMAO money, the City has to be
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repaired to replace these vehicles as they go off line. They were all
puirchased and one time and this may be how they are replaced;
nevertheless, future purchase will be costly and not at 100%
2. CONTRACT AWARDED Jun. 20, 2009
3. FIRST VEHICLE DELIVERED Sep. 01, 2009
4. ALL VEHICLES DELIVERED Dec. 15, 2009
5. CONTRACT COMPLETE Dec. 16, 2009
11.34.01 REHAB/RENOVATE -BUS TERMINAL
$80,000 $100,000
__
Milestone Description
Est. Comp. Date
1. RFP/IFB Issued May. 02, 2009
The terminal facility has not being entirely renovated in over a decade. This
facility is used during cold and rainy weather, but also for large transit
meetings on sdme weekends as it can house all the staff comfortably.
2. Contract Award Jun. 15, 2009
3. Contract Complete Nov. 15, 2009
11.32.07 ACQUIRE-SURVEIUSECURITYEQUIP
$16,000 $20,000
Milestone Description Est. Comp. Date
1. RFP/IFB Issued May. 02, 2009
The City is acquiring some security cameras for areas by the bus shelters
and this should also suvey surrounding sectors of the neighborhood. The
police will note tapes and report findings. It is hope we will catch vandals in
the act as well as see our drivers in real time that often start early morning
and late evenings as well as during evaucation proceedings
2. Contract Award Jun. 30, 2009
3. Contract Complete Nov. 30, 2009
11.33.20 CONSTRUCT- MISC BUS STATION
EQUIPMENT
$320,000 $400,000
Milestone Description Est. Comp. Date
1. RFP/IFB Issued May. 30, 2009
This facility will house the propane station. Borings have been done, a plat is
being processed and an environmental exclusion form will be filed with
TXDOT prior to construction. This is being processed
2. Contract Award Jun. 20, 2009
3. Contract Complete Nov. 15, 2009
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_ ~_ _ __ __
Part 5. Environmental Findings
300000PERATINGASSISTANCE 0 $1,026,177 $2,052,354
Finding No 1 - Classic)
C76 -Program Admin. ~ Operating Assistance
Program administration, technical assistance activities, and operating assistance to transit authorities to continue
existing service or increase service to meet routine changes in demand.
300901 UP TO 50% FEDERAL SHARE 0 $1,026,177 $2,052,354
Finding No 1 -Class II(c)
C16 -Program Admin. & Operating Assistance
Program administration, technical assistance activities, and operating assistance to transit authorities to continue
existing service or increase service to meet routine changes in demand.
114211 ACQUIRE -SUPPORT VEHICLES 1 $36,OOD $45,000
Finding No 1 -Class II(c)
C77 -Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing
facilities or by new facilities which themselves are within a CE.
171204 BUY REPLACEMENT <30 FT BUS 6 $622,500 $750,000
Finding No 1 - Classic)
C77 -Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing
facilities or by new facilities which themselves are within a CE.
111315 BUY VAN FOR SVC EXPANSION 2 $58,100 $70,000
Finding No 1 -Class II(c)
C17 -Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehices can be acwmmodated by existing
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facilities or by new facilities which themselves are within a CE.
113401 REHAB/RENOVATE -BUS
TERMINAL 0 $80,000 $100,000
Finding No 1 -Class II(d)
D09 -Reconstruction of rail & bus buildings
Rehabilitation or reconstruction ofexisting rail and bus buildings and ancillary facilities where only minor amounts of
additional land are required and there is not a substantial increase in the number of users.
114403 REHAB/RENOVATE -
ADMIN/MAINT FACILITY
$248,000 $310,000
Finding No 1 -Class II(c)
C17 -Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing
facilities or by new facilities which themselves are within a CE.
114206 ACQUIRE -SHOP EQUIPMENT
$16,000 $20,000
Finding No 1 -Class II(c)
C77 -Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing
facilities or by new facilities which themselves are within a CE.
113320 CONSTRUCT- MISC BUS
STATION EQUIPMENT 0 $320,000 $400,000
Finding No 1 -Class II(c)
C08 -Install Shelters, fencing, & Amenities
Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning
devices where no substantial land acquisition or traffic disruption will occur.
113207 ACQUIRE - SURVEIUSECURITY
EQUIP
$16,000 $20,000
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Findinq No 1 -Class II(c)
C79 -Install purchase maintenance equipment
Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no
significant impacts off the site.
111203 BUY REPLACEMENT 30-FT BUS 10 $1,992,000
$2,400,000
Findinq No 1 -Class II(c)
C77 -Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing
facilities or by new facilities which themselves are within a CE.
Part 6: Fleet Status
Fixed Route
I. Active Fleet „"`~
A. Peak Requirement 5
B. Spares 0
5
C. Total (A+g) 5
10 0
5
D. Spare Ratio (B/A)
100.00% 0
°
0.00 /° 10
100
00%
II. Inactive Fleet .
.
A. Other 0
B. Pending Disposal
0 0
0
C. Total (A+B) 0
0
III. Total (I.C and II.C) 0
10 0
0
0 10
Paratransit
nerore Change Aftei
I. Active Fleet
A. Peak Requirement 4
B. Spares 0
4
C. Total (A+g) 2 0
2
D. Spare Ratio (B/A) 6
50.00% 0
0
00%
6
o
II. Inactive Fleet . 50.00 /o
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A. Other 0 0 0
B. Pending Disposal 0 0 0
C. Total (A+B) 0 0 0
III. Total (I.C and II.C) 6 0 6
Part 7. FTA Comments
General Review
Comment Title: - - -
New Comment
Comment By: William Jones
Date Created: Mar. 30, 2009
Date Updated: None Specified
Ref Section: Unknown
Comment: I have reviewed th eCivil Rights requirements and concur with this portion of the project
application
Comment Title: Review Comment
Comment By: Pearlie Tiggs
Date Created: Mar. O6, 2009
Date Updated: Mar. 11, 2009
Ref Section: Project Overview
Comment: This grant application is now under review.
If there are reveiw comments, all comments must be addressed before a project number
i
s assign.
" Review Comments:
- The grantee has addressed all emailed comments, as of 3/6/2009. Additional Comment:
- Forjustification of funding, all ALIs in the grant budget must be refle
t
d i
h
c
e
n t
e
"Extended Budget Description", with justifying information.
-All ALIs in the grant budget must have milestones reflected with completion dates
,
included.
Comments to DOL
Comment Title: Comment to DOL
Comment By: Pearlie Tiggs
Date Created: Mar. 11, 2009
Date Updated: Mar. 11, 2009
Ref Section: Project Overview
Comment:
The FTA share, in the amount of $4,414,777 is for capital and operating assistance.
Based upon the timeline in the December 7, 1995 DOL guidelines, please advise the FTA
of the 49 U.S.C. Section 5333(b) terms and conditions for inclu
i
i
h
s
on
n t
e grant contract.
"FTA Contact: Pearlie Tiggs, 817.978.0567
'Grantee Contact: Colleen Russell, 409.983.8138....Email:
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