HomeMy WebLinkAboutF.COPIER MAYOR'S OFFICECity of Port Arthur, Texas
___ _ _ lviayc-r ana L~ Council (;ommunication _
DATE RF:FERENCE SUBJECT PAGE
NUMBER AWARDING OF THE PURCHASE OF A COLOR
i~4-G3-09 1 of 1
COPIER FOR THE MAYOR'S OFFICE
RECOMMENDATION
Mayor's office recommends the City Council to approve the purchase of a color copier for the
Mayor's Office from Better Business Machines of Beaumont, TX in the amount of $7,795.00 and
estimated :maintenance of $1,800.00 for a total amount of $9,595.00.
BACKGROUND
The Mayor's Office is engaged in a number of community programs in addition to standard business
operations. The current copier has significant maintenance and performance issues and is in need of
replacement. *Xerox provided a lower quote for the copier, but Better Business Machines was the
lower quote overall du.e to the lower maintenance cost. This color copier will meet all of the
operational needs.
Company Name Copier Amount
Better Business Machl~,nes $ 7,795.00
Hernandlez Office Supply $ 8,350.00
Hernandlez Office Supply-Alternate $ 9,332.00
*Xerox. $ 7,720.00
Copy & Camera Technologies $ 8,027.18
AM lyan $ 8,080.00
Estimated Total
Maintenance Annuat usage Maint
$.060 per copy 30,000 $1,800
$.075 per copy 30,000 $2,250
$.075 per copy 30,000 $2,250
$.099 per copy 30,000 $2,970
$.075 per copy 30,000 $2,250
$.075 per copy 30,000 $2,250
BUDGE;T/FISCAL IMPACT
Funds will be allocated from account number 001-1001-512.92-00.
STAFFING/EMPLOYEE EFFECT
None
SUMM,AI2Y
Mayor's office recommends the City Council to approve the purchase of a color copier for the
Mayor's Office from Better Business Machines of Beaumont, TX in the amount of $7,795.00.
`'~his_i~fihe lowest and most responsible bid. yJ fl ,
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'~" ~ Debris :Prince Shawria Tubbs Rebecca Underhill
Mayor Purchasing Manager Director of Finance
PREPARED BY: Christe Whitley Smitlh DISPOSITION BY COUNCIL PROCESSED BY:
[ ]APPROVED [ ]OTHER (DESCRIBE)
CITY SECRETARY:
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APPROVED BY': ~,, ~~°'~ DATE:
CITY MANAGER ~'[
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