HomeMy WebLinkAboutC. WATER METER BOXES & VAULTS (UTILITY OPERATIONS)City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT Page
NUMBER
04/08/09 Award of Bid for Water Meter Boxes and Vaults for the 1 of 3
zoos-cc- Utilih~ O erations De artment
P p
`
METERBOX.DOC .
7
RECOMMENDATION
We recommend the City Council award the bid for. 1) Large Meter Vaults to Coburn's Supply, of Beaumont, Texas, 2)
Small Meter Boxes 8 Lids to HD Suppty, of Beaumont, TX, and 3) Traffic-rated Small AMR Boxes & Lids to Southeastern
Distributors, of Sweetwater, TN, all for the Utility Operations Department.
BACKGROUND
Our Water Distribution Study noted the poor condition of numerous water meter enclosures throughout town that need to be
brought up to standard. With our upcoming meter change-out program, we will be replacing perhaps thousands of
residential-size meter boxes. We have recently updated our standards to include PVC and fiberglass products, as they are
available in a variety of designs to provide more security, enhanced traffic loads, and even different colors to identify their
use/contents. Also, recent commercial expansion has caused us to purchase increased quantities of large meter vaults.
This award establishes unit prices for various meter boxes and vaults. Bid packets were sent out and bids from six (6)
vendors were received on April 1, 2009.
LARGE METER VAULTS
Rural Pipe Coburn's SuppIyACT Pipe Southeastern Dist. MDN Ent. HD Supply
Item Jasper TX Beaumont TX Bmt. TX Sweetwater. TN New Canev. TX Beaumont, TX
3'W x 4'L x 4'D vault $1,131.00 $1,112.37 no bid no bid $1,135.79 $1,132.92
Traffic lid 854.44 840.21 no bid no bid 876.84 855.75
Non-traffic lid 873.33 872.18 no bid no bid 706.31 684.60
12" extension 626.66 616.49 no bid no bid 629.47 627.90
18" extension 711.11 898.97 no bid no bid 713.68 711.90
24" extension 821.00 807.22 no bid no bid 824.21 822.15
4'W x 6'L x 4'D vault 1,531.00 1,506.19 no bid no bid 1,537.89 1534.05
Traffic lid 940.00 926.80 no bid no bid 965.26 943.95
Nan-traffic lid 777.78 748.39 no bid no bid 781.05 760.20
12" extension 805.55 792.78 no bid no bid 809.47 807.45
18" extension 887.77 873.20 no bid no bid 891.58 889.35
24" extension 1,040.00 1,026.80 no bid no bid 1,018.64 1,045.80
2'W x 4'L x 4'D vault 755.00 744.33 no bid no bid 760.00 758.10
Traffic lid 490.21 474.23 no bid no bid 503.16 483.00
Non-traffic lid 395.65 379.38 no bid no bid 406.32 386.40
12" extension 376.66 370.10 no bid no bid 377.89 376.95
18" extension 446.66 442.27 no bid no bid 448.42 447.30
24" extension 521.00 512.37 na bid no bid 523.16 521.85
4'W x 8'L x 4'D vault 2,015.55 1,982.47 no bid no bid 2,024.21 2,019.15
Traffic lid 1,427.00 1,416.49 no bid no bid 1,465.26 1,442.70
Non-traffic lid 1,145.65 1,132.99 no bid no bid 1,175.79 1,153.95
12" extension 931.00 915.48 no bid no bid 934.74 932.40
18" extension 1,030.00 1,013.40 no bid no bid 1,034.74 1,032.15
24" extension 1,116.66 1,097.94 no bid no bid 1,121.05 1,118.25
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
KE
BY
APPROVED BY QAPPROVE QOTHER (DESCRIBE) CITY
SECRETARY
City Manager
DATE
City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT Page
NUMBER Award of Bid for Water Meter Boxes and Vaults for the 2 of 3
04/08/09 MBE eox.DOC Utility Operations Department.
The low bid for Large Meter Vaults from Coburn Supply, of Beaumont, TX, is recommended for award.
Small AMR Boxes & Lids (total bid shown)
Rural Pipe Cobum's Suppty ACT Pipe Southeastern Dist. MDN Ent. HD Supply
Item Jascer, TX Beaumont. TX Bmt. TX Sweetwater. TN New Canev TX Beaumont TX
PVC meter box 31,500.00 55,550.00 33,600.00 35,250.00 47,900.00 28,200.00
Black lid AMR brkt. 4,620.00 11,130.00 7,170.00 6,850.00 5,260.00 4,370.00
Black lid w/o AMR 21,650.00 75,150.00 18,400.00 21,250.00 23,700.00 20,500.00
Blue lid w/AMR brkt. No bid 3.339.00 No bid 2.130.00 1.737.00 1,584.00
57,770.00' 145,119.00 59,170.00* 65,480.00 78,597.00 54,654.00
`Did not bid all items in this section.
The low bid for Small AMR Boxes & Lids from HD Supply, of Beaumont, TX, is recommended for award.
Traffic-rated Small AMR Boxes & Lids (unit price)
Rural Pipe Coburn's Supply ACT Pipe Southeastern Dist. MDN Ent HD Supply
Item Jasoer. TX Beaumont. TX Bmt. TX Sweetwater TN New Canev TX Beaumont. TX
PVC/Comp. box 83.33 83.51 31.99 23.50 85.26 85.05
PVC/Comp. lid-AMR brkt. 41.11 41_24 5.86 15_00 42.11 42.00
124.44 124.75 46.99 38.50 127.37 127.05
The low bid for Traffic-rated Small AMR Boxes & Lids from Southeastern Distributors, of Sweeiwater, TN, is
recommended for award.
While the low bid for some individual items' unit prices may vary between vendors, the items recommended for
award are for the overall least expensive assembled unit.
BUDGET/FISCAL EFFECT
These items will be maintained incur Warehouse inventory and charged to the appropriate account when used.
Replacement meter boxes are charged to our 08M operating budget (#410-1253-532.35-00), while new
installations are charged to the W&S ConstructioniTap Fund (414-1621-532.85-00, various project#'s) and that
cost is recovered from the customer.
STAFFING/EMPLOYEE EFFECT
City employees, along with cur meter change-out contractor, will be installing this material.
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
KE BY
cITY
APPROVED BY APPROVE BOTHER (DESCRIBE)
SECRETARY
City Manager DATE
City of Port Arthur, Texas
Mavor and Citv Council Communication
DATE REFERENCE SUBJECT Page
NUMBER Award of Bid for Water Meter Boxes and Vaults for the 3 of 3
04/08/09 METER OX.DOC Utility Operations Department.
SUMMARY
We recommend the City Council award the bid for: 1) Large Meter Vaults to Cobum's Supply, of
Beaumont, Texas, 2) Small Meter Boxes & Lids to HD Supply, of Beaumont, TX, and 3) Traffic-rated
Small AMR Boxes & Lids to Southeastern Distributors, of Sweetwater, TN, all for the Utility
Operations Department.
RECOMMENDED:
C~ ~ ~
Ke ly Eld dge
Director of Utility Operations
i
~1
\\'
S awna Tubbs
Purchasing Manager
410 Water i~ Sewer Fund 414
1253 Water Distribution 1621
532 Water Utilities 532
35 Water System Maintenance 85
PREPARED BY
KE
APPROVED BY ~ APPROVE
Rebecca Underhill
Director of Finance
Water & Sewer Construction
Water Utilities
Water System
BOTHER (DESCRIBE)
PROCESSED
BY
clTr
SECRETARY
City Manager DATE