HomeMy WebLinkAboutB. HD SUPPLY - REPAIR CLAMPS (UTILITY OPERATIONS)City of Port Arthur, Texas
Ma or and Cit Council Communication
Page
DATE REFERENCE SUBJECT
NUMBER
04!08/09 2009-CGRepair Award Repair Clamps Bid for the Utility Operations 1 of 3
r~~moe nnc Department.
RECOMMENDATION
The Utility Operations Department recommends that the City Council award the bid for Repair Clamps
to HD Supply, of Beaumont, Texas, for the unit costs stated below in bold, for an estimated total of
$63,336.91.
BACKGROUND
Repair clamps are used to make repairs on leaking pressure pipes. Most of these leaks are water
mains, but we do have an occasional sewer force main leak. While these clamps are designed and
constructed of stainless steel, they are meant as a temporary fix until the line can be replaced. Many
leaks we find are old repair clamps that are just past their design life.
Below are the various sizes and types of repair clamps that are used by the Utility Operations
Department. Bid packets were sent out and five (5) bids were received on April 1, 2009. The bids are
detailed below:
Rural Pipe
ACT Pipe & Supply
Cobum's
MDN Ent.
HD Supply
Item Jas er TX Beaumont TX Beaumont TX New Cane TX
JCM SMITH BLAIR
Manufacturer Bid ROMAC" FORD` SMITH BLAIR
Single Band Clamps
"
'
34
27 49 S4 34.74 30.99
x 7.5
2" CI - 2.35"-2.75 29.74 . 46
88 56.84 55.00
2" CI - 2.35"-2.75" x 12" 44.92 44.56 .
91
56 34.74 33.65
2" GALV - 2.70"-3.13" x 7.5" 3227 29.46 .
22
59
43.16 36.81
3" GALV - 3.46"-3.70" x 7.5" 36.13 32.76 .
68
60 43.16 37.71
3-4" CI - 3.73"-4.13" x 7.5" 36.13 32.76 .
33
67 45.26 41.85
4" AC - 4.75"-5.14" x 7.5" 38.96 33.15 .
33
110 71.57 68.59
4" AC - 4.74"-5.14" x 12" 65.71 48.61 .
178 74 104.21 111.13
4" AC - 4.74"-5.14" x 20" 103.47 86.98 79
45 53.68 49.40
6" CI - 6.84"-7.25" x 7.5" 46.00 41.00 .
08
127
86.32
79.01
6" CI - 6.84"-7.25" x 12" 73.56 60.29 .
68
147 98.95 91.82
6" CI - 6.84°-725" x 15" 87.59 66.63 .
213 99 128 42 133.05
6" CI - 6.84"-7.25" x 20" 123.87 100.18
64
80
53.68
8
6" AC - 7.05"-7.45" x 7.5" 46.00 41.00 .
131
22
86.31 0,31
6" AC - 7.05"-7.45" x 12" 73.56 60.29 .
05
95 63.16
8" CI - 8.99"-9.39" x 7.5" 54.00 40.29 .
21
152
101.05 94.83
8" CI - 8.99"-9.39" x 12" 86.48 62.46 .
37
181 115.79 112.77
8" CI - 8.99"-9.39" x 15" 104.94 76.18 .
15
97 63.15 60.41
8" AC - 9.27"-9.67" x 7.5" 54.00 39.89 .
55
155
101.05
96.71
8" AC - 9.27"-9.67" x 12" 86.48 63.93 .
57
253 170.53 157.85
12" CI -12.62"-13.02" x 15" 160.12 104.86 .
07
210 149.47 130.56
12" AC - 13.10"-13.50" x 12 " 128.40 92.75
.
PROCESSED
PREPARED BY DISPOSITION BY COUNCIL
KE BY
cITY
DOTHER (DESCRIBE)
APPROVED BY APPROVE SECR
City Manager DATE
City of Port Arthur, Texas
nd Cit Council Communica tion
Ma or a
Page
DATE REFERENCE SUBJECT
NUMBER
Award Repair Clamps Bid for the Utility Operations
2 of 3
04/08/09 p009-CGRepair Department.
Clamps.DOC
Rural Pipe A CT Pipe & Supply Coburn's
Beaumont TX MDN Ent.
New Cane TX HD Supply
T)
Bea
Item J as er TX B eaumont T X
95
260 170.53 182.24
12" AC - 13.10"-13.50" x 15" 160.12 104.86 .
66
344 234.74 214.29
12" AC -13.10"-13.50" x 20" 211.47 146.18 .
90
521 366.32 324.47
12" AC -13.10"-13.50" x 30" 320.24 218.62 .
64
264 170.53 164.54
12" AC - 13.40"-13.80° x 15" 160.12 107.67 .
219
08 149.47 138.21
12" AC -14.00"-14.40" x 12" 128.40 97.70 .
25
273 170.53 189.88
12" AC - 14.00"-14.40" x 15" 160.12 107.67 .
Double Band Clamps
64° x 7.5"
84"-7
6" CI - 6
62.86
67.38 109.59 78.95
47
89 64.00
72.40
.
.
8° CI - 8.99"-9.79" x 7.5" 71.09 70.04 123.95
58
233 .
176.84 136.42
10" AC - 11.04"-12.24" x 10" 119.73 120.61 .
348 21 176 84 169.90
10" AC -11.04"-12.24" x 12" 199.61 177.17 46
461 267.37 269.52
10" AC - 11.04'-12.24° x 18° 239.47 237.29 .
67
349 188.42 180.57
12" AC -13.65"-14.65" x 12" 188.08 114.18 .
46
464 282.11 297.63
12" AC - 13.65"-14.65" x 18" 264.16 177.64 .
04
698 496.84 446.43
12" AC - 13.65"-14.65" x 30" 395.10 279.18 .
78
699 277.89 278.25
16" AC - 17.20"-18.20" x 12" 257.82 208.00 .
g29 66 443.16 429.52
16" AC -17.20"-18.20" x 18" 414.12 271.84 66
1433 817.89 649.53
16" AC - 17.20"-18.20" x 30" 683.80 426.08 .
66
713 288.42 304.67
18" CI - 18.40"-19.40" x 12" 272.32 215.80 .
56
967 457.89 444.20
18" CI - 18.40"-19.40" x 18" 446.56 292.33 .
34
1465 850.53 673.28
18" CI -18.40°-19.40" x 30" 723.96 442.18 .
2576
80 1468.42 1240.05
24" CI - 30" long 1260.74 866.58
15
939 .
2612.78 1871.58 1785.43
30" CI - 30" long 1391.32
07
766 .
21
1252 2767 11 1890.53 1970.85
36" CI - 30" long .
1 .
Last year, our crews tried the ROMAC and FORD repair clamps, as they were relatively new to our market. Neither clamp
tested satisfactorily. The ROMAC repair clamps do not meet our specifications for thickness and texture of gasket material
and have also been supplied using non-compliant nuts and bolts, causing them to fail during installation, or having to be re-
tightened soon after initial installation. The FORD clamps also utilize a poor design that requires two men to install them.
Their alignment fingers have to be forced apart with a tool while another employee tightens it, and they frequently break off
during installation. We have thousands of repair clamps in our water system that must last until these water lines are
replaced. We spend a great deal of time replacing old repair clamps; we cannot spend time fixing new ones.
The lowest bid meeting the requirements of the specifications for each item is shown on bold above,
however we recommend awarding all items to HD Supply, of Beaumont, since the annual difference in
the other six items would only total $561.32 per year if all items were purchased at their maximum bid
quantity. Last year, we only bought clamps in two of these six sizes.
PROCESSED
PREPARED BY ""~""""' ~ ---
BY
KE
DOTHER (DESCRIBE) CITY
APPROVED BY APPROVE SECR'
DATE
City Manager
City of Port Arthur, Texas
Mavor and City Council Communication
DATE REFERENCE SUBJECT Page
NUMBER
04/08/09 2009-CC-Repair Award Repair Clamps Bid for the Utility Operations 3 of 3
~,,m„~ nno Department.
BUDGETIFISCAL EFFECT
This equipment will be maintained in our Warehouse inventory and charged to the appropriate account
when used; #410-1253-532.35-00 (Water System), and #410-1255-532.33-00 (Sanitary Sewer
Systems) for routine line maintenance.
STAFFING/EMPLOYEE EFFECT
City staff will install this material.
SUMMARY
The Utility Operations Department recommends that the City Council award the bid for Repair Clamps
to HD Supply, of Beaumont, Texas, for the unit costs stated above, with an estimated total of
$63,366.91.
RECOMMENDED:
a
Kelly EI ridge
Director of Utility Operations
410 Water & Sewer Fund
1253 Water Distribution
1255 Wastewater Conveyance
532 Water Utilities
33 Sanitary Sewer System Maintenance
35 Water System Maintenance
cc: Bob Krueger
Warren Guidry
Jerome Hudson
PROCESSED
,c ~.1...°Z f
Shawna Tubbs
Purchasing Manager
Rebecca Underhill
Director of Finance
BY
APPROVED BY
QAPPROVE
aTv
QOTHER (DESCRIBE)
City Manager I DATA