HomeMy WebLinkAboutG. DOUBLE W SERVICE - REPAIRING/REFURBISHING COMMERCIAL REFUSE CONTAINERSCITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
RECOMMENDATION
It is recommended that the City Council award the Annual bid for repairing/refurbishing of commercial refuse
containers for the Public Works Solid Waste Division to Double W Services of Meridian, Texas in the total
amount of $29,000 with funding available in FY2008 Account No.403-1273-533.42-00.
BACKGROUND
Advertisements for bids were published on February 15, 2009 and February 22, 2009, and eleven (11) potential
bidders either picked up bid packets or had bid packets sent to them. Bids were opened on March 4, 2009, with
two (2) bidders submitting detailed bids for various items, copies of the bids being attached hereto.
Since 95%+ of the containers that need to be repaired require only replacement of rusted out bottoms,
sandblasting/priming, and painting, only that category is presented to demonstrate the low bid:
VENDOR NAME PRICES
Replace bottoms sandblast/nrime and naint (Item 11
2 c•v, 4 c•y 8 c•v 10 c.v.
Double W Service
Meridan, Texas $ 230.00/ea $ 280.00/ea $ 335.00/ea $ 365.00/ea
Mobile Container Service
Danville, Virginia $ 235.00/ea $ 285.00/ea $ 345.00/ea $ 345.00/ea
Bidders also submitted prices for other replacements, as shown on the attached bids, that may be needed from
time to time in addition to Item 1. Double W Services has an additional round trip freight charge of $485.00 for
dumpsters to be picked up to replace bottoms. Double W Services is more expensive by $405.00 for truckloads
of at least eight dumpsters (8 c.y. size).
RESOLUTION
We have done business with both of these vendors. Both do very good quality work. Mobile Container Service
takes a longer turnaround time of four (4) to six (6) weeks versus usually on ten (10) day to a two (2) week
turnaround with Double W Services from the time each are notified of our needs.
Due to the much quicker turnaround, the Solid Waste staff recommends Double W Services as the best and
most responsive bidder. See attached bid tabulation.
PREPARED BY: GWR/ta DISPOSITION BY COUNCIL: PROCESSED BY:
APPROVED BY ~ CITY SECRETARY
CITY MANAGER ~ I I APPROVE [ I OTHER (Describe)
DATE
DATE REFERENCE SUBJECT: Award the Bid for Repairing/Refurbishing PAGE
NUMBER Commercial Refuse Containers for use in the Public
04/17/08 403-1273-533.42-0o Works Solid Waste Division. I of 2
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT: Award the Bid for Repairiog/Refurbishing PAGE
NUMBER Commercial Refuse Containers for use in the Public
04/17/08 403-1273-533.42-0o Works Solid Waste Division. 2 of 2
BUDGETARY/FISCAL EFFECT
Funding for repairing/refurbishing containers was approved by the City Council in the FY 2009 Public Works
Solid Waste Division Budget, Account No. 403-1273-533.42-00 in the amount of $29,716.00.
EMPLOYEE/STAFF EFFECT
None
SUMMARY
It is recommended that the City Council award the bid for repairing/refurbishing of commercial refuse
containers for the Public Works Solid Waste Division to Double W Services of Meridian, Texas in the amount
of $29,000 with funding available in FY2009 Account No. 403-1273-533.42-00, and authorize the proper City
officials to execute the appropriate documents for procurement of the repairs/refurbishing services.
C \
Gerald W. Robinson
Solid Waste Superintendent
Shawna Tubbs
Purchasing Manager
PREPARED BY: GWR/ta DISPOSITION BY COUNCIL:
APPROVED BY ~ 1 APPROVE [ ~ OTHER
CITY MANAGER (Describe)
ZZoss 1;. Blackketter, P.E. //
ector of Public~Worpks p
Rebecca Underhill, CPA
Assistant City Manager, Administration
PROCESSED BY:
CITY SECRETARY
DATE
Cin~~:(
'~~/"iPlt~~~~~ CITY OF YOR1' A12'THU12 TEXAS
~r rllnt~ 13id Tabulation
l ~ r~s
REPAIRING/REFURBISHING REFUSE CONTAINERS
Bid Opening llate: March 4, 2009
Names of Bidders
Item lloublc W Service LLC" Mobile Container Service, lnc.
2 d 4 d 8 d l0 d 2 d 4 d 8 d 10 d
Replace bottom :md pads m~ runners, sanJblast/prime anJ point container $230 $280 $335 $3G5 $235 $285 $345 $345
Replace bottom only $20(1 $245 $30S $335 $250 $2G0 $270 $280
SandblasUprime and paint cmJaiuer Duly $3p $3U $3U $3U $4U $4U $40 $4U
Replace indiviJu:d bottom paJ or runner $QS $qg $45 $QS $20 $20 $2U $20
Replace poly lid, 2 ply corrugated $3U $30 $35 $35 $4U $4U $40 $4U
Replace outside IiJ bracket $15 $15 $15 $15 $15 $15 $15 $15
Replace inside lid brad<et $15 $15 $15 $IS $15 $]5 $1.5 $15
Replace lid hinge pin anJ hardware for poly lid $y $9 $9 $9 $10 $lU $10 $10
Replace stet{ lid assembly with poiy lid assembiY $25 $25 $75 $7$ $20 $20 $20 $2U
Replace individual lift bracket $70 $70 $7U $70 $50 $SU $50 $50
Replace poly sliJing Joor, 2 ply corrugate) $2'7 $27 $27 $27 $30 $30 $3U $3U
Replace steel sliJing Joor with poly Jom' assembly $"2'] $27 $27 $27 $30 $3U $30 $30
Prices are goof for any quantity yES NO
If NU, what is yow• minimum quantity per shipment N/A N/A
Locaf3on Meridian, TX Danville, VA
~Kequest a truckload shipping rate of $485 round trip for transportation cost. 1
Shawua Tubbs, Purchasing Manager
Date
Paoc 1 of I