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Home My WebLink AboutPO 5322:AMENDING ELECTION ORDERINTER OFFICE MEMO To: Mayor, City Council & City Manager From: Mark T. Sokolow, City Attorney Subject: P. O. No. 5322 - April 1, 2003 Council Meeting Date: March 28, 2003 Attached is P. O. 5322 amending the Election Order for the General Election of May 3, 2003 and declaring unopposed the candidate elected for District 6, and deleting the Sabine Pass Port Authority as a participant in the Joint Election. MTS/ts Attachment cc: City Secretary P.O. No. 5322 ORDINANCE NO. AN ORDINANCE AMENDING THE ELECTION ORDER FOR THE GENERAL ELECTION OF MAY 3, 2003 AND DECLARING UNOPPOSED THE CANDIDATE ELECTED FOR DISTEICT 6, AND DELETING THE SABINE PASS PORT AUTHORITY AS A PARTICIPANT ELECTION IN THE JOINT WHEREAS, pursuant to Ordinance No. 03-005, the City ordered the May 3, 2003 general election for the purpose of electing councilmembers from Districts 5 and 6, with the Election Order as delineated in Exhibit ~A# with the polling places as delineated in Exhibit ~B"; and. WHEREAS; there is only one candidate for District 6 - Ronald Hughes Thompson, as denoted in the City Secretary's Certification attached as Exhibit ~C"; and WHEREAS, no write-in candidates have been declared for this position; and WHEREAS, the City Council will declare the unopposed candidate elected and will cancel the election for this position pursuant to Section 2.052 and 2.053 Texas Election Code; and WHEREAS, the candidates for the Sabine Pass Port Authority are unopposed the joint election; and WHEREAS, sabine Pass (Exhibit "D") and will not be included in IndePendent School District will also be submitting a proposition on a $1,850,000 bond election, as denoted in Exhibit ~E" wi~h the same election officers, clerks, judges, and early voting ballot board as designated by the City of Port Arthur; Z .po5322 and the WHEREAS, the City will therefore hold a joint election with Port Arthur Independent School District, the Sabine Pass Independent School District and the Port of Port Arthur. NOW THEREFORE, OF PORT ARTHUR: Section 1. are true and correct. BE IT ORDAINED That the BY THE CITY COUNCIL OF THE CITY facts and opinions in the preamble Section 2. That the candidate, Ronald Hughes also known as "Ronnie" Thompson, who has no opposition, Thompson, is hereby deemed elected for District 6 and the election for District 6 Councilmember is canceled and the proposed election order contained in Exhibit "F" is herein authorized. Section 3. That a copy of the caption of spread upon the Minutes of the City Council. READ, A.D., 2003, at Arthur, Texas, AYES: Mayor ADOPTED AND APPROVED on this day of a Meeting of the City Council of the by the following vote: , City Council this Ordinance be City of Port ; NOES: OSCAR ORTIZ, MAYOR z .po5322 ATTEST~ EVANGELINE GREEN, CITY SECRETARY APPROVED AS TO FORM: MARK T. SOKOLOW, CITY ATTORNEY APPROVED FOR ADMINISTRATION: STEVE FITZGIBBONS, CITY MANAGER z .po5322 EXHIBIT "A" EXHIEIT ~A" OP. DEH AND NOTICE OF A GENEP. AL ELECTION IN THE CITY OF pORT ARTaUa, TEXAS I, Oscar G. Ortiz, Mayor of the City of Port Arthur, Texas, as authorized by the City Council, do hereby Order and give Notice of a General Election to be held in the City of Port Arthur, Texas, cn Saturday, May 3, 2003, between the hours of 7:00 a.m. and 7:00 p.m., for the purpose of electing Councilmembers for Districts 5 and 6. The term cf office cf the Ccu.ncilmembers from Districts 5 6 will be for three (3) years and until their respective successor shall have been elected and duly qualified, c~ndidates may file an application with the City Secretary for a place on the baltct beginning on February 17, 2003 through March 19, 2003. Said election shall be by Electronic voting System as provided in Secticn 123.001 of the Election Code. The location of each pclling place is shown cn E~ibit "B". Early voting by personal appearance will be conducted each weekday at the following locations between the hcurs cf 8:00 a.m. and 5:00 p.m. begi~-ning on April 16, 2003 and ending on April 29, 2003, with the exception cf Gccd Friday, April 18, 2003: City Hall, 444 Fourth Street Port Arthur Library, 4615 Ninth Avenue Lucky Seven Food Store, 200 Gilham Circle Market Basket %45, 1700 Jefferson Drive Alford's Supermarket, 5897 W. Port Arthur Road Sabine Pass Fire Station #4, 5030 S. Gulfway Drive Early voting by personal appearance will also be conducted on Easter Sunday, April 20, 2003, and Sunday, April 27, 2003, between the hours of 8:00 a.m. and 1:00 p.m. at the following location: Et. Joseph's Hall, 800 Nint~ Avenue In addition, Early voting by personal appearance will also be conducted on Sunday, April 27, 2003, between the hours of 1:00 p.m. and 4:00 p.m. at the following locations: City Nall, 444 Fourth Street- Port Arthur Library, 4615 Ninth Avenue Lucky Seven Food Store, 200 Gilham Circle Market Basket ~45, 1700 Jefferson Drive Alford's Supermarket, 5897 W. Port Arthur Road Applications for ballot by mail shall be mailed to: City Secretary of the City of Port Arthur P. O. Box 1089 Port Arthur, Texas 77641-1089 Applications for ballot by mail must be received no later than the close of business on April 25, 2003. Issued this 11:'~ day of February, 2003. Mayor Oscar G. Ortiz,~-ty of Por~ Arthur EXHIBIT "B" EXHIBIT ~B" CITY ELECTION PRECINCTS SA~INE PASS FIRE STATION $4 (Ail or a portion of County Election Precinct 32) STEPHEN F. AUSTIN SCHOOL (All or a portion of County Elecuion Precincts 33, 34, 106, 112, 113, 114 & PAISD 35) 111, TYRRELL ELEMENTARY SCHOOL (All or a portion of County Elecuion Precincts 44, 47, 93, 102 & PAISD 60 & 61) STILW'ELL TECHNICAL CENTER (All or a porulon of County Election Preclncus 45, 46, 70, 82, 95, 96, 98, 109 & PAISD 43) ROBERT E. LEE ELEMENTARY SCHOOL (All or a portion of County Election Precincts 48, 49 & 76) THOMAS EDISON MIDDLE SCEOOL (All or a portion of County Election Precincts 50 & 51) DEQUEEN ELEMENTARY SCHOOL (All or a portion of County Election Precincts 52 & 53) WOODROW WILSON MIDDLE SCHOOL (All or a portion of County Election Precincts 54, 55, 57 & 81) MEMORIAL HIGH SCHOOL ?~ GRADE CENTER (FORMERLY LINCOLN HIGH SCHOOL) (Ail or a portion of County Election Precincts 58, 59 & 94) TAFT ELEMENTARY SCHOOL (All or a portion of County Election PrecinCt 71 and Orange County Precinct 28) POLLING PLACES 5030 South Gu!fway Drive 2441 - 61~ Street 4401 Fernda!e 4501 Ninth Avenue 3939 Delaware 3501 - 12~ Street 740 DeQueen Boulevard 1500 Lakeshore Drive 1023 Abe Lincoln 2500 Taft Avenue EXHIBIT "C" OSCAR G. ORTIZ. MAYOR THOMASJ HENDERSON MAYOR PRO-TEM COUNCIL MEMBERS: CRAIG HANNAH FELIX A. BARKER TOM GILLAIV III REV. RONN E LINDEN BOB BOWERS ROSE MITCHELL CHAISSON MICHAEL "SHANE" SINEGAL C~ty of Texas STEPHEN FITZGIBBONS Cl3Y MANAGER EVANGELINE "VAN" GREEN CITY SECRETARY MARK T. SOKOLOW CiTY ATrORNEY CERTIFICATION OF CITY SECRETARY I, the undersigned, do hereby certify that I am the City Secretary of the City of Port Arthur, Texas and am the authority responsible for having the official ballot prepared for the May 3, 2003 General Election. I further certify that the following candidate is unopposed for the election to the office of Councilmember District 6 and that there is no proposition on the ballot. District 6 Councilmember: Ronald "Ronnie" Hughes Thompson 2003. GIVEN UNDER MY HAND AND SEAL OF OFFICE this the 26· day of March, RO. BOX 1089 · PORT ARTHUR. TEXAS 77641-1089 · 409/983-8115" FAX 409/983-8291 EXHIBIT "D" 40?9712399 ~3/25~208~, 89:38 4899712399 PAGE 81 SA~INE PASS PORT AUTHORITY P.O. BOX 1067 sABIlqE PASS, TEl(AS 77655 Phone(409) 971-2411 Fax(409) 971'2399 FACSIMILE T~ANSMITTAL SHEET N~m~er of Page~ (IncludS~g This Sheet) If you do not receive all pages in this transmittal, call (409~ 971-2411 MA~ 2 5 2003 89:30 40997t2399 P~GE 82 SABINE PASS PORT AUTHORITY Monday, March 24, 2003 Evangelil~e Green City Secretary City of Port Arthur Ihe Sabine Pass Port Authority hereby cancels our portion of the May 3. 2003 e! ecfion. All recumbent candidates were unopposed for the posit~on of Port Commissioner- At the April 8th. 20( 3 meeting an order will be presented to the Commissioners of the Sabtne Pass Port Authority Ibr adoption. A copy of the Certificate of Unopposed Status is attached. Sincerely, Port Mmmger Sabine Pass Port Authority PAGE 03 EXHIBIT "A" CERTIFICATE OF UNOPPOSED STATUS I, J.M. DuBose, Manager of the Sabine Pass Porl Anthority of Jefferson Cotmty, Texas tn accordance with the provisions of Section 2.052 of the Texas Electron Code. do hereby certify that as of the expiration of the fihng deadline for candidates to have their names placed on the ballot for elecuon to tile posmons of Port Commissioners upon expiralion on the first Saturday of May, 2003, of the terms of Charles Adkins. Jeff Williams ,mad Gerald Peltier filed applications to have their names placed iF candidacy. Accordingly, I do hereby further certify as to thc unopposed smms of the incumbent candidates Charles AdMns, JeffWitliams and Gerald Peltier for the positions of Port Comnussioner to serve two (2) years tcmls beginning on expiranon of thei~ current to'l-his on the first Saturday of May, 2003. Executed this rile ,~ day of ~gt-Hr ., 2003. STATE OF TEXAS SABINE PASS PORT AUTHORITY JEFFERSON COL,rNTY. TEXAS -,~I. DuBose COUNTY OF JEFFERSON This instrument was acknowledged before me on the r~zr/' day of March, 2003, by J M DuBose. Manager of Sabine Pass Port Authority of Jefferson County, Texas. NO2ZAi~.Y PUBLIC. STATE OF TEXAS EXHIBIT "E" FROMm: S~'9IN~ PASS ISD FAX NO. : 409 971 2120 Mar. l? 2803 OI:56PM Pi Date: To: Fax number: From: Phone: Fax: (409) 971-2120 # of pages including cover page: Sabine Pass Independent School District P 0 Box 1148 Sabine Pass, Texas 77655 / (409) 971-2321 [] Please call m confirm receipt [] Please respond by return fax n Call only if incomplete Transmission time: MAR 1 8 2003 · FROMm: SABINE PASS lSD FAX HO. : 489 971 21~ Hat. 17 2~ Oi:5~PM P2 O.RDRR ~ALLL,NG AN' EL]~CIION ~ STAT~ OF TEXAS COUN'fY OF ~FF~f~ON SABINE PASS INDEPenDENT SCHOOL DISTRICT this Boaxl of Tmst~ of the Sabine P~z ~d~p~d~t School Dismct ordered ~ or~ m ~ adequate public ~1 ~Hfies fur ~ ~ WI-IfiKEAS. thc meeting of this Bosrd of Trustees at wllich flail: Ord.' w'as ~lopt~l wl~s o~en m ~e p~lic ~d public nod~ of ~ ~. ~e, pla~ ~d purpose of said m~g ~ ~v~, ~i ~ ~u~ by ~apter 551 of~e T~ Oov~eut Cod~, THER.EIrO~, BE IT ORDERED BY Tlql5 BOARD OF TRUSTEES OF sABrNE PASS INDEPHNDENT SCHOOL DISTRICT THAT: 1. An et¢otio~ ~b~31 be h~ld, b~cn ~ ho~ of 7:~ ~m. ~d 7:00 p.m. ~ May 3, 2003, ~ ~c 5ab~e I~n~t ~1 Di~ for ~ p~o~ ~ h~. Th~ E~ibii "A~ ~ched hereto aid ~c~t~ 2. The election shall 1~ held jointly with the Cfi3, of Port Arthur, Texas, the Port ArRmr I~tepezident School District, the Port of Pc~ Arthur and the Sabine Pus Poi~ Attr.~rlty in i~mtsnce with Cbapl~ 271 of the Texas Election Cod~ anS_ ~ accordance with the followl.n~ a. The City SecretalT of the Ciw of Port Arth~ wiIl ooord, i~**, sapervisc handle all aspects of admin/steril~ the johtt election in acoordancx: with the Frovi~ivns of thc Tex~s Elect/on Code ami as onflinext in ~he tm'm~ o£the xgre~nle, st co'/ltained ]:t~Lqll, b. The Ci~ of Port Althur, Tcxa~, tb.~ Port .~chur Iudcp~md~ Sohool District, the Sabine P~s Indcpet~l~t School Di,lri~ the Por~ of Port Arthur and th~ Sabine Pass Pon Authority will ca~h b~ responsible for ~eir own preparation, adeption and publication of all required election orders, resolutions, not/ees and pertinent doc 'um~nts recj, m,"~ by their governing body. FROM : SABINE PASS lSD PAX NO. : 409 971 2120 Mar. iT 2003 01:5~M P3 c, Election ~xl~t~ for the joint ~r¢c~t~ and polling places, with ~ceplion of Sabine P~, ~1 be di,A~cd cq~y b~w~u th= Ci~ of Po~ A~, ~e Po~ ~ut ~d~end~ School ~cr ~d ~e P~ otP~ ~. d. El,et~o~ expemeB of Sabine P~s shall be diwid~d equally between thc Cily, Lh¢ Sabine Pa~ Independent School Diaqrict a.nd the Sabine Pas5 Port kv'd'a:rr: Single ballot ferns shall be used for all of the CitS' oF PoN Arth~, Texa& the Port Arthur In~zTendrmt School Di$rrlc~ the Port of Port Arthllr Nawigation District the District and th~ Sabine Pa~ Po~ Author,ry. f. Recor& for each entity shall be combin~l. Elecdon mru.ws shall be made on joint form~, but each chary shall canva~ h. E~rty voting ~hall be conducWi jdntly ~nd ~e Ci~ Secrel~ry of the City of PoI~ Aml, mr, Te>u~ ~ha/1 ser~e a.¢ the .Early Voting Clerk for the joint early vcfng. la accordane~ with Chapter 32 of th0 Texas Election Code, th* Board et' Trustees of the District t2~E1 hereafter appoim a Presiding Judge and ma AlternaI~ Pres/ding Judge for each ~slection Dr~inct. The Presiding Judge ahall appoint not less thii5 two qualified election cl~[.tklt to ~erve ~d a~i~t in mduct/ng said ~[e~tivn; providecl tha~ if the PresicL~g as the Presiding Judge, thc Almmate Presiding Judge of the P.~siding Judge, the Alternate Presiding Judge shall perform the du~es of the lh'c~ding Judge m the eleven 4, The election shall be by E]ectroaic Voti~g System as aathc't'i~ad in Texa~ Election Cod~ Section 123 D01. Early voting by ]pqa'sonal appeamuee ~ha[I tm conduc'-a~; each weekday at th~ following locations botwae'n th* D. oma of g:0O a.m_ and 5:00 p.m. beginning on April 16: 2003 and ending on Ap~I 29, 2003,'~4~ the oxaep§on of Geed Friday, April 18, 2003: City t-I ali, 444 Fou~h$~eet. Po~Arthur, Texas Port Arthur Pubhe Library, 461~ Ninth Avenue, Por~ At. ur, Texas Lucks,. gev,n Food Store, 200 Gilham Circle, Port Arthur, Texas Market Baalcet ~.5. 1700 Jaffemon Dr/ye, ?m't Arthur. Ter~s Altord'$ Su~permarkct, 5897 W. Port Arthur Road_ Port Arthur, Texas -2- FROM : SABINE PASS ISD FAX NO. : 4~9 9-]1 2120 Map. 17 2~3 01:58PM P4 Sabine Pass FSre Star. ion Cd, .~030 $. Galfway Drive, Port A~,.hur. Texas Bm-ly voting by pea'sonal ~pp~ro~nce will also be oonducted on ~ar S~ay, ~fil 20, 2~3, ~ S~day, Ap~ 2~, 2003, be~een ~ hoars of g:00 ~m, and l:00 p.m, at ~ ~no~g lo~on: ~t. Jos~h*s H~I, 800 N~ Ave~e. P~ A~h~, T~as. ~ ~6on, early voting ~ pe~aM appe~ee ~11 also be z~u~ on Sun~y, Ap~l 27, 2003, ~n ~e ho~s of 1 :~ p.m. ~d 4;00 p.m. at ~e fo~g lo~;; Poa ~ Public ~b~, ~15 Nm~ Argue, P~ ~. Texas Lue~ S~en ~ood Store, 200 Oi~ C~Ie, P~ ~, Tex~a ~ford's S~t, 5897 W. P~ ~ R~ Po~ A~, T~ The PresidLng Judge 'for early voting ~ mail shall be Evangeline Omen, who ~ ~ty g~e~ of ~e Ci~ of P~ ~. Text, ~d whose ~l~g ~s ~s P.O. Box 1089, Poa A~, Te~s 776gD1089, to which ~1 bM~ot appHcali~ ~ e~ly vo~g ~ ~ ~t. A~iicati~s for ~ot by m~ must De ~elved no lat~ ~ ~ close of on A~t 25, 2~. E~ty vo~g by mM1 s~ ~ ~n&~ fl~ ~e s~e pen~ vo~g by p~al a~ee. sxe~t ~at ~v~opes e~ ~I~ b~l~ m~t ~ve ~s; ~ ~e ~er ~vel~ befo~ ~e ~lls ~ ~uire8 m cI~ on E~ Day, u~ o~~ a~ed to b: greely p~s~t m ~ele 86.~, T~ ~;i~ 5. In ac::c~rdauce with Ch,~ter 87 of tho Toxa~ l~le~tion Code. an Early Voting llallot ~{oarfl is hexeby created for the pulluoae of l:~x~e~:ssing eatly voting results and the Boa~ of Tn.~t~.~ ~aall hereafter appoint a P~csidiug 3uclge and Alternme Presiding Judge ~ one othe~ meamb~r to ~erve on the Early Voting Ballot Board. 7. Byron Brot~,~rfl, a duly quali~.ed person, is hereby al~pointed to ~e ~ ~, C~ Co~ g~fio~ ~d he ~1 ~ffc~ ~e dufi~ and a~e ~e ~o~ibilifi~ ~t ~ ~at o~ es set f~h ~ ~ 127.~2 of~ Tex~ ~fion Code. 8. Ken Seholrn, a duly qualified p~$on, is hereby appointed to serve a~ Tab~l~io~ -3- F'C:~X NO. : 4El9 971 21L~ Nar'. 17 2Et~.3 01:5~Pi'I P5 s2 ........... Supervisor of th; Central Counting Stat{on and said Supervfsor's duties are set f0rbh in Se~ion 12%003 of thc Texas Elemion Code. 9. John Comgaux. a duly quolified pcmoll, is ~by ~po~t~ ~ p~s~di~ J~g~ of ~n~ ~unfin~ S~tion and ~d 3u~e's du~ ~ ~t ¢o~ L~ g~6o~ 127.~5 of ~ T~ Code. 10. The conduct and manner in which ~aid elec.-ion shall bo conducted shall bc govem~i by and in ag¢orctan~ with the Texa~ EfltP. ation Code. the Texas Ele~i~ Code, the Voting P~dghts Act Amendmcnt~ of 1975, and ~e roles of the Department of 1~tice, l 1. Ail ~csldcnt, q,,~iqed elco'lots of the Sabloo Pa~s lndc'peack'nt School Dish-ici shall be ~ntitled to vote al said election, ! 2. A substantia/copy of this Order shall scrve as proper Notice of said election and l.he !~iflert! of the Board of Tras~ shall c~use s~id Notice to be publishexi hl both English and Spanish olae time, no~ earlier that tl~ 30th day or later than the 10th clay plior to the date .~ct for the election in a hunt,palTer publishecl hi aid of general ¢imul~t/~n in ~aid Di~rict. and the President of *.he Board of Trustoe6 .ql~l al~o came thi~ Order to bc posted where notices alg c~toma~ily poaed in th~ Sabine Paa~ I~dependcnt School District at least tweng,-~me (~t) day~ I~for~ the cIate ufth~ election. 13. At said electtca, the following PrOlPOSidon shall be ~bmiiled in acoordaace with law: PROPOSITION Shall the ~B~nrfl of Trustee{ of tli~ ~nbine Pass Indcpenden! SChool ~s~ be sutho~ to l~e and s~ ~nd~ of the ~ in one or mo~ se~ ~ the a~te p~eipal a~unt net to exc~ ~1~0,000 for the pu~oSC Of pa~ for and ~ng the cost of a~uid~Bs of land ancot b~fld{~, ~cu~Jon~, ~pan~on. ~o~ impr~, repai~ ~ovafloRs, ~aipp~g and fur~shtng n~ ~d existing school bulldogs and ~at~ fa~fl~ ~t~ ~c Sab~e P~s Inde~dent S~i ~la snO ~e pu~hase ol new ~hool bus~, ~ s~d bonds to m~re, b~ h~ ~d be ~su~ and ~id as may be de~rmin~ ~in ~* di~efiofl of ~e ~trd of T~ nd In ac~rd~ ~ law at ~e fling of ~SUtR~: and sh~ ~e Bo~d of T~ste~ be au~rlzed to le~ ~d pl~ge and eau~ to be as~ssed and coll~t~ annual ad v~orem taxes on ~ t~able proporW in the ~st~ s~denl, ~out limit as to rate or amo~, to p~y ~e p~cipat ofaud int~t on ~d ~nds? -4- FROM : SABIN~ PASS ISD FAX NO. : 489 971 2129 Mar. l? ~ 01:59PM P6 1,4. The official ballc.~ for said clc, ciilm shall be prepared in Te~ ~on C~e ~o a~ to p~t ~e ~ ~ vol~ "FOR" or "AGenT" ~posi~o~ wi~ ~e b~o~ ~ ~n~iu ~uch p~v~ons, m~S ~d ~gc ~ ~ by law ~d ~ luch P~si~s to ~ e~aed subst~aly ~ fo!lowi: PROPOSITIO~ AGAINST 'l-fiE ISSUANCE Ol~ $L85~000 OF SABINE PASS INDEPENDENT ,SCHOOL DISTRICT BUILDING BONDS AND LKVYING THE TAX IN PAYI~E.'~f THEREOF 15. Ln all respectS, said elect/op, sh~i be conducted in accorflanCe with ~he Texas 16. Tho :~itals coned in the prearable herco£ are hereby foumi to be true, md such recitals a~ hereby made apa~ oftkis Order for ltl purp~sc~ and ir; adopted ~ ~pa~t of thc jud~nent gild find/ngs of thc Board of Truatg~ of thc Distri~ 17. All c~lers and resolutions, or parts thereof, ~4'deh arg in conflict or inconsigtent with any provision of this Order are hereby repealed to thg vxte~t of such ¢onfhct, and the pro~s/ong of this Order are and remain controlling as to the matlem orde, rcd hcc~'m. tS. This Order shill bc consiru~xt and enforced in accm:clance with the laws of thc State of Texas and the Unlt~d States of Am~4ca. 19. If any provisic~n of this Order or ~$ appli~ion thereof to ~ pe~n or c~e is held ~ be ~valid. ~e ~ of ~ ~er ~d the ~li~fion of s~h p~on to o~ ~ns ~d cimu~c~ is ~v~less be ~ ~d ~s Bo~ of T~t~s he.by ~l~cs ~a ~ Or~ would ~ b~n ~act~ ~ s~ ~id ~ovisi~. 20, I~ is officially found, dcterm{-ai, and dechred that th~ m~t/ng at which the Order is adored was open lo the public and public halite &the time. pI~e ~d st~bje~t matter of r. ho I~ublic business to be co~sldered at such meetina including thi; Order, w~s give~ all as req. ui~d by Texas Government Code choler .-q$1, as anm~led. 21. ordeal. This Order is in force mud effect from 'and after ~ [in~l pasaago, and it is so -5- ORDAIN, B~-gg ~. TUCt',E,~, L,L.P. M~rch~?,2003 Dr, Torn Harvey, Superintendent Sabine Pass Indepandem School District P.O. Box 1 ~148 .'~ablne Pass. TX 77655 RE: Proposed School Bond EleCtion - US Department. of dusUee Dear Dr, Harvey: Enclosed iR a copy of the letter we sent to th,. U,$, Dep~rtment of justice requesting p~e¢learence of tl~e school bond election called for May 3, 2003, We submitted this letter the day after the Board passed the resolu*Jon calling the electiorl, We probably won't receive a ~esponse from the Department of JuStiCe until rkjht before me election. However, [ feel conr~lent that We wfl! receive approval fi-om the Department of Justice since the eiecboo is being conducted in substantially the same manner as the last sc. haD[ bona election conducted by the District- Please caJ[ me if you have any OUE~tJO~$. YOUm truly, O~ell & Tuc~ FROM ; SABINE PASS ISD FA>< NO. : 409 971 2128 Mar. 17 20~ 01:59PM P8 VIA FEDERAL EXPRESS March 12. 2003 Cblef, Voting $c~tion Civil gigh~ Efivi~io= Room 72.54 - ~ D~anment of ~uaic~ 1800 O ST N.w. Wa.411n~xm, DC 20006 ~eciton S ~ebmbslon - sablae Pass Imiepeadem school Disfiret Feger~] Precle~-~nce of Sc/sool Band Election G~tlcrne~: O~r firm sewqea as Bo~d Coun~ol to tl~ Sabine Pass Ind~pcndent School D/~rio~ (tha "Disti'icff), The 'District i~ lo~ate'd in Jefferson Cotmty, Texas. En01oz,xl i~ a cop7 e.f~e Ele~fion Or~r tl~ w~ a~apt~ by the Board. of~ of the Di~ict on M.a~h l I, 2~03, Voters will be no,fleet of this election in acc. nrd~?e with ~c rcquir~m~Ilts of ail appli¢t~bl¢ l~wg, including the Texas El~'don Code, ?lirsulmt therelo, thc voters will lac txoti:[i~ of lhi~ electier/i by lr, lbIi~hrng 8, copy of the enclosed lSleelion Order in a aewspaper of general dxeulmnn in the District not more than 30 day~ ~md not tess tha_'ff 10 days prior to May $, 2003. Stlcll ~Ri~ shall be publi~ iu both E~li~h aaxt Sl:~mish. lJ~ addition, the notke shsll be posted on a public bulletin boar~ where aotic~ ate wulindy posted on behalf of the District at least 21 day~3 prior to the ~ s~t for th~ el¢c~JO~h ~ i: Ih¢ ~ ~ o£no~C~ that i~ ~ven La otb. ct eleations ¢onflact~d by the Disirld hxcludmg ~l~ctior~ for members c£ th~ Bo~'d of Trustees. The Distri~ ~laose May 3. 2003, z: thc day for c, oadacting the clc~-~on bgcau~c it is a uniC~rm election date in Texas and is the date o.ethe 1~ext ~al &Igction in ~T~OI'I ': SABINE PASS ISD FI~ NO. : 4~9 971 2120 Mar, 17 ~ 82:BSPM P9 I~,st~m to the ]Elecdo~ Oaler and appli~a'bl~ h~, ~ ~ will o~dact a jolt ~t S~ol Di~ ~ ~e S~e P~ F~ A~W, ~ ~ the ~ pl~S c~ b~ on ~s j~t cl~on. ~e D~ct I~t ~u~ a b~ cl~ ~ 1~9. ~e p~osed ~d c~ofion ~ May, 2~3, ~ ~ con~ct~ ~ ~fi~ly ~e ~e ~ ~ ~e 19~ s~l bond p~ A~ ~ ~ s~ ~o~ p~as were used f~ ~ vlec~on ~ wi~ be ~ ~or ~e p~ We b~by ~ ~ubmi~ ~ 1~ m ~ ~t of J~ic~ to r~ F~ ~ of ~ elation. W~ wo~d ~k t~t ~u ~l~c nofi~ o~ o~ce i~ ~g ~ ~ ~i~g ~ lea~ you ~ ~y qu~fi~ ~ ~is ~, pl~c ~ ~ ORGk,.~~, I~ELL & TIjCKIEI~ L.LP. Lanc~ C. Fox EXHIBIT "F" AMENDED EXHIBIT "F' ORDER AND NOTICE OF A GENERAL ELECTION IN THE CITY OF PORT ARTHUR, TEXAS I, Oscar G. Ortiz, Mayor of the C~ty of Port Arthur, Texas, as anthortzed by the C~ty Councd, do hereby Order and give Notice of a General Election to be held in the City of Port Arthur, Texas, on Saturday, May 3, 2003, between the hours of 7:00 a.m. and 7:00 p.m., for the purpose of electing a Councilmember for District 5. The term of office of the Councilmember from District 5 will be for three (3) years and until his/her respective successor shall have been elected and duly qualified. Candidates may file an application with the City Secretary for a place on the ballot beginning on February 17, 2003 through March 19, 2003. Said election shall be by Electronic Voting System as provided in Section 123.001 of the Election Code. The locaunn of each polling place is show~ on Exhibit "B". Early voting by personal appearance will be conducted each · . ' ' 16. 2003 andending weekday m the following Iocanons between the hours of 8.00 a.m. and 5.00 p.m. beginning on April on April 29, 2003, with the exception of Good Friday, April 18. 2003: City Hall, 444 l:ourth Street Port Arthur Public Library, 4615 9~h Avenue Lucky Seven Food Store, 200 Gilham Circle Market Basket ~45, 1700 Jefferson Drive Alford's Supermarket, 5897 W. Port Arthur Road Sabine Pass Fire Station ~,4, 5030 S. Gulfway Drive Early voting by personal appearance will also be conducted on Easter Sun~ay, April 20, 2003 and Sunday, April 27, 2003, between the hours of 8:00 a.m. and 1:00 p.m. at the following locauon: St. Joseph's Hall, 800 Ninth Avenue In addition, Early voting by personal appearance will also be conducted on Sunday, April 27, 2003, between the hours of 1:00 p.m. and 4:00 p.m., at the following locations: City Hall. 444 Fourth Sheet Port Arthur Public Library, 4615 9m Avenue Lucky Seven Food Store. 200 Gilham Circle Market Basket ~45. 1700 Jefferson Drive Alford's Supermarket. 5897 W. Pon Arthur Road Applicanons for ballot by mail shall be mailed to: City Secretary of the City of Port Arthur P. O. Box 1089 Port Arthur. Texas 77641-1089 Applications for ballot by mail must be received no later than the close of business on April 25, 2003. Issued this day of_ _, 2003· Mayor Oscar G. Ortiz. City of Port Arthur z.po5322