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Home My WebLink AboutB. PHILPOTT FORD - PURCHASE 15 POLICE VEHICLESCITY OF PORT ARTHUR, TEXAS MAYOR AND CITY COUNCIL COMMUNICATIONS Date: Reference No. Subject Page 4-23-09 Recommendation to authorize the purchase of 15 vehicles for the 1 of 2 Police Department utilizing HGAC RECOMMENDATIONS: The Police Department recommends the City Council to authorize the purchase of 15 police vehicles from Philpott Ford Motors of Nederland, Texas through HGAC for the total amount of $495,464.45 BACKGROUND: Each year the Police Department replaces vehicles with high mileage and/or high maintenance cost. The 15 proposed vehicles includes 6 Patrol vehicles with digital video recorders (DVR), roof mount light bars, corner strobes, interior equipment console, window armor and cage, prisoner seats, etc. There will be 5 Patrol vehicles that will include the above equipment except for the DVR Four (4) Admin/CID vehicles which includes hidden strobe lights for the front and back, LED light systems configured with red and blue lenses visible from the front and back, siren system, equipment mounting console, etc. The following is the HGAC bids from Philpott Motors. IINIT COST HGAC FEE TOTAL COST Patrol Vehicle with DVR $37,425.63 $ 600.00 $225,153.78 Patrol Vehicle w/o DVR $32,489.63- $600.00 $163,048.15 Admin/CID- 26,665.63 $600.00 $107,262.52 TOTAL $495,464.45 BIIDGET/FISCAL EFFECT: The funds are available in Account # 625-1801-521.93-00 STAFF/EMPLOYEE EFFECT: None Prepazed by: do Disposition by Council: Processed by City Secretary A roved b ( )Approve ( )Other (Describe) Date: CITY OF PORT ARTHUR, TEXAS MAYOR AND CITY COUNCIL COMMUNICATIONS Reference No. Subject Page Date: 423-09 Recommendation to authorize the purchase of 15 vehicles for the 2 of 2 Police Department utilizing HGAC SUMMARY: The Police Department recommends the City Council to authorize the purchase of 15 police vehicles from Philpott Ford Motors of Nederland, Texas through HGAC for the total amount of $495,464.45 R/.M. Blanton f of Police. Rebecca Underhill Director of Finance n/~ ,,~~ // // Shawna Tubbs Purchasing Agent Prepared by: do Disposition by Council: Processed by City Secretary A roved b ( )Approve ( )Other (Describe) Date: ~c~~o»~~ CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Contract VE03-06 No.: Date ~ 2/27/09 Prepared: This Form must be prepared by Contractor and given to End User. The H-GAC administrative jee shat/ be shown in Section F. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- GAC @ 713-993-4548. Please type or print legibly. B°~°g :CITY OF PORT ARTHUR Agenry: Contractor: iPHR.POTT MOTORS Contact jCLIFI'ON WD.LIAMS Perron: Prepared [DAVID REAGAN By: Phone: :409-983-8161 Phone: :409-727-1451 Ps:: :409-983-8291 Pa:: ;409-724-0934 Email: Email: Proeort 007 Code: Dercription: :2009 CROWN VIC POLICE INTERCEPTOR (PATROL) A A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 19,443.00 B. Published Options -Itemize below -Attach additional sheet(s) if necessary -Include Optton Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contmctot's bid.) Description Cost Description Cost SC LIMITED SLIP AXLE ` $ 103.00 FLOOR PLAN INTEREST $ 408.30 53M RADIO SUPPRESSION [ $ ~ 90.00 LOT INSURANCE $ 58.33 SSF AMFM RADIO $ 170.00 WINDOW ARMOR & CAGE $ 685.00 51 A LEFT SPOTLIGHT ~ $ 265.00 4 HIDDEN STROBES FRONT & REAR [ $ 260.00 96B FRONT MOLDINGS LOOSE [ $ 28.00 IO CONSOLE ]OTTO HK-12 $ 295.00 66F POWER DISTRIBUTION BOX $ 43.00 13 VIDEO $ 4,285.00 WINDOW TINT $ 189.00 CENCOM SIREN & SPEAKER $ 389.00 32 KEYED ALIKE $ 48.00 29 PUSHBUMPER GO RHINO `: $ 349.00 3 WHELEN LFL LIBERTY LIGHT BAR € $ 2,395.00 9 PRISONER SEAT $ 395.00 5 POWER SUPPLY € $ 199.00 1 I REFLECTNE GRAPHICS PKG ? $ 495.00 Subtotal From Additional Sheet(s): Subtotal B:' $ ]1,149.63 C. Unpublished Options -Itemize below /attach additional sheet(s) if necessary. (Note: Unpublished options are items which were no[ submitted and priced in Contractor s bid.) Description Cos[ Description Cost PDI CHARGE ': $ 80.00 PRIORITY START &WEAPON MOUNT ~ $ 379.00 4.6L V8 E86 ENGINE/fPMS $ 350.00 Subtotal From Additional Sheet(s): $ 3,691.00 6 -KEYS & 3 WAY PLUG E $ IS9.00 Subtotal C: $ 4,659.00 Check: Total cost of Unpublished Options (C) cannot exceed 26% of the total of the Base Unit: Price plus Published Options (A+B). For this transaction the percentage is: 1$% D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost DIGITAL PATROLLER UPGRADE $ 695.00 EQUIP. SERVICE 1400 FIRE EXTINGUISHER [ $ 79.00 Subtotal D: $ 2,174.00 E. Total Cost Before Any Applicable Trade-ln /Other Allowances /Discounts (A+B+C+D) ~ $ 37,425.63 Quantity Ordered: ~j X Subtotal ofA+B+C+D: $ 37,425.63 = Subtotal E: $ 37,425.63 F. H-GAC Fee Calculation (From Current Fee Tables) - Subtotal F: ': $ 600.00 G. Trade-Ins /Other Allowances / Special Discounts Description Cost Description Cost Subtotal G: $ - Estimated Delivery Date:: H. Total Purchase Price (E+F+G): $ 38,025.63 l I~ ~ CONTRACT PRICING WORKSHEET Contract i +~ ~~~~j27~09 F1 C.~j `J € VEO~ t!d For Standard Equipment Purchases No.: ared by Contractor and given to End User. The H-GAC administrative jee shall be shown in Section re must be F Thi p p orm s d MUST also fax a copy of PO, together with completed Pricing Worksheet, to H- t C or, an ontrac F. End User issues PO to GAC @ 713-993-4548. Please type or print legibly. a"r""g :CITY OF PORT ARTHUR Contactor: iPHILPOTT MOTORS Agency: Contact [CLIFTON WILLIAMS Prepared iDAVID REAGAN ay: Person: PAOne: :409-963-8161 PAone: :409-727-1451 Pa:: X409-983-8291 Par: :409-724-0934 Email: Emau: Product D07 Dacriptlo": '2009 CROWN VIC POLICE INTERCEPTOR (PATROL) B Cade: $ 19,443.00 A. Product Item Base Unit Price Per Contractor's H-GAC Contract: B. Published Options -Itemize below -Attach additional sheet(s) if necessary -Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cast Description Cost SC LIMITED SLIP AXLE [ $ 103.00 FLOOR PLAN INTEREST [ $ 408.30 53M RADIO SUPPRESSION $ 90.00 LOT INSURANCE € $ 58.33 SSF AMFM RADIO ~ $ 170.00 WINDOW ARMOUR E $ 329.00 00 4 HIDDEN STROBES FRONT & REAR $ 260.00 $ 265 . 51 A LEFT SPOTLIGHT 00 ' $ 295 . 96B FRONT MOLDINGS LOOSE $ 28.00 10 CONSOLE LOTTO HK-12 66F POWER DISTRIBUTION BOX $ 43.00 FIRE EXTINGUISHER $ 79.00 [ $ 189.00 CENCOM SIREN & SPEAKER $ 389.00 WINDOW TINT 00 29 PUSHBUMPER GO RHO~'O ~ $ 349.00 E $ 48 . 32 KEYED ALIKE 's S ~ 395.00 3 WHELEN LFL LIBERTY LIGHT BAR $ 2,395.00 9 PRISONER SEAT S POWER SUPPLY E $ 199.00 I I REFLECTNE GRAPHICS PKG ? $ 495.00 Subtotal From Additional Sheet(s): $~~- Subtotal B: $ 6,587.63 C. Unpublished Options -Itemize below /attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractors bid.) Description Cost Description Cost 00 PRIORITY START &WEAPON MOUNT ~ $ 379.00 ': $ 80 . PDT CHARGE Subtotal From Additional Sheet(s): $ 3,691.00 .6L V8 E85 ENGINEfI'PMS $ 350.00 00 Subtotal C: $ 4,659.00 59 € $ 1 . 6 -KEYS & 3 WAY PLUG Check: Total cost of Unpublished Options (C) cannot exceed 25%of the total of the Base Unit? For this transaction the percentage is: 18% Price plus Published Options (A+B). D. Other Cost Items No[ Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost EQUIP- SERVICE 1800 Subtotal D:` $ 1,800.00 This Form must he prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section F. E [ $ 32,489.63 Quantity Ordered: ~ 1~ X Subtotal ofA+B+C+D: $ 32,489.63 = Subtotal E: $ 32,489.63 Subtotal F: $ 600.00 F. H-GAC Fee Calculation (From Current Fee Tables) G. Trade-Ins /Other Allowances! Special Discounts Description Cost Description Cost ubtotal G: ? $ - Total Purchase Price (E+F+G): $ 33,089.63 H Estimated Delivery Date:; . _I I ~1 CONTRACT PRICING WORKSHEET F1 ~./ ~l For Standard Equipment Purchases Contract VE03-06 ~ No.: This Farm must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section . End User issues PO to Contractor, and MUST also jax a copy of PO, together with completed Pricing Worksheet, to H- GAC@ 713-993-4548. Please type or print legibly. Buying ;CITY OF PORT ARTHUR Agency: Contactor: iPHII.POTT MOTORS Contact Peraon: '~'¢TON WdLIAMS Prepared sy: ?DAVID REAGAN Phone: :409-983-8161 Phone: ;409-727-1451 eaa: ;409-983-8291 Paa: :409-724-0934 Email: Email: - Prodvtt DD7 Cade: DacripHoo: :2009 FORD POLICE INTERCEPTOR (ADMI/ CID) A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 19,443.00 B. Published Options -Itemize below -Attach additional sheet(s) if necessary -Include Option Code io description if applicable. (Note: Published Options are options which were submitted and priced in Conuactors bid.) Description Cost Description Cost SC LIMITED SLIP AXLE $ 103.00 FLOOR PLAN INTEREST $ 408.30 53M RADIO SUPPRESSION ~ $ 90.00 LOT INSURANCE $ 58.33 68F AMFM RADIO [ $ 170.00 6 -KEYS $ 129.00 1 FRONT & REAR TALONS € $ 630.00 4 HIDDEN STROBES (FRONT) $ 130.00 96B FRONT MOLDQJGS LOOSE $ 28.00 4 HIDDEN STROBES (REAR) ~ $ 130.00 66F POWER DISTRIBUTION BOX E $ 43.00 FUSE BLOCK $ - 89.00 ]0 30TT0 DESK CONSOLE WITH COMPUTER MNT. $ 379.00 6 SWITCH BOX $ 119.00 432 KEYED ALIKE [ $ 48.00 POWER SUPPLY `• $ 199.00 7 SIREN & SPEAKER $ 455.00 Subtotal From Additional Sheet(s): Subtotal B: $ 3,208.63 C. Unpuhlished Options -Itemize below /attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor s bid.) Description Cost Description Cos[ PDI CHARGE € $ 80.00 ~ 4.6L V8 E86 ENGINE/TPMS i $ 350.00 Subtotal From Additional Sheet(s): $ 2,296.00 FIRE EXTMGUISHER € $ 79.00 Subtotal C: $. 2,805.00 Check: Total cost of Unpublished Options (C) cannot exceed 26% of the total of the Base Unit: For this Vansaction the percentage is: 12°/v Price plus Published Options (A+B). D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.) Description Cost Description Cost WEAPON MOUNT AR-15 [ $ 249.00 EQUIP.SERVICES 96 Subtotal D: $ 1,209.00 E. Total Cost Before Any Applicable Trade-In /Other Allowances /Discounts (A+B+C+D) $ 26,665.63 Quantity Ordered: ~ X Subtotal of A + B + C + D: $ 26,665.63 = Subtotal E: $ 26,665.63 F. H-GAC Fee Calculation (From Current Fee Tables) Subtotal F: $ 600.00 G. Trade-Ins /Other Allowances /Special Discounts Description Cost Description Cost Subtotal G: [ $ - Estimated Delivery Dater H. Total Purchase Price (E+F+G): $ 27,265.63