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Home My WebLink AboutPR 22184: APPROVING PAYMENT TO SUNBELT PORT*ARTHUR ONOMIC DEVELOPMENT CORPORATION INTEROFFICE MEMORANDUM Date: October 6,2021 To: The Honorable Mayor and City Council Through: Ronald Burton,City Manager From: George Davis,Interim CEO Port Arthur EDC Y" RE: PR 22184/Payment of invoice to Sunbelt Rentals Introduction: The intent of this Agenda Item is to seek City Council's approval for the Port Arthur EDC to approve an invoice payment to Sunbelt Rentals of Houston,Texas. Background: The Port Arthur EDC is the property owner at 501 Procter Street in Port Arthur which is an approximately 19,000 square foot multi-tenant office building. Beginning July,2021 the Building's HVAC system began to malfunction and was not working at full capacity. On or about August 27, 2021 the HVAC system malfunctioned and completely shut down. The part needed for the repair was on order and had not yet arrived. It was deemed necessary to secure seven portable A/C Dehumidifiers from Sunbelt Rentals of Houston,Texas in an attempt to maintain a level of comfort and public safety for the tenants of the building. Budget Impact: At their Regular Meeting on October 4, 2021, the PAEDC Board approved payment in the amount of $6,385.85 to Sunbelt. Funds are available in Account No. 120-80-625-5494-00-00-000. Recommendation: It is recommended that the City Council of the City of Port Arthur approve the payment of$6,385.85 for the seven portable A/C Dehumidifiers provided by Sunbelt Rentals. P.R. 22184 10/06/2021 KVM/jc RESOLUTION NO. A RESOLUTION APPROVING AN INVOICE FROM SUNBELT RENTALS OF HOUSTON, TEXAS FOR THE RENTAL OF SEVEN CLASSIC PORTABLE A/C DEHUMIDIFIERS FOR 501 PROCTER STREET BY THE PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION IN THE AMOUNT OF $6,384.85; FUNDS AVAILABLE IN ACCOUNT NO. 120-80-625-5494-00-00-000; WHEREAS, the City of Port Arthur Section 4A Economic Development Corporation ("PAEDC") is the property owner at 501 Procter Street in Port Arthur; and WHEREAS, the property at 501 Procter Street is an approximately 19,000 square foot multi-tenant office building(the "Building"); and WHEREAS, beginning in the month of July, 2021, the Building's HVAC system began to malfunction and was not working at full capacity and on or about August 27, 2021 the HVAC system malfunctioned and completely shut down; and WHEREAS, the part needed to repair the system was on order and had not yet arrived; and WHEREAS, for the safety and welfare of the tenants, it was deemed necessary to secure seven portable A/C Dehumidifiers from Sunbelt Rentals of Houston,TX("Sunbelt"),in an attempt to maintain a level of comfort for tenants of the Building; and WHEREAS, at its regular board meeting on October 4, 2021, the PAEDC Board of Directors reviewed and approved payment in the amount of$6, 384.85 to Sunbelt for the rental of the seven portable units for two weeks as detailed in the invoice from Sunbelt attached hereto as "Exhibit A". NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the PAEDC is herein authorized to pay to Sunbelt Rentals an amount of $6,384.85 as detailed on the Invoice attached hereto as Exhibit"A"; and PAEDC have the funds to cover the costs. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. Section 4. This Resolution shall become effective upon the passage by the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2021, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Thurman Bartie, Mayor ATTEST: Sherri Bellard,City Secretary APPROVED: George Davis erim CEO of PAEDC APPROVED AS TO FORM: J ank arza 'AEDC Interim Attorney Ile APPROV 0 AS TO FORM: Valecia R.Tizeno, City Attorney APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance Exhibit "A " O. I'® INVOICE RENTALS SEND ALL PAYMENTS TO: INVOICE NO, 117183337-0001 SUNBELT RENTALS, INC. PO BOX 409211 ACCOUNT NO. 3107691 ATLANTA, GA 30384-9211 INVOICE DATE 9110121 INVOICE TO PAGE 1 eceived RECEIVED BY CONTRACT NO. PORT ARTHUR, CITY OF HULLER, KRYSTAL 117183337 ATTN ACCOUNTS PAYABLE SEP 1 5 2021 PO BOX 1089 PURCHASE ORDER NO. PORT ARTHUR, TX 77641 SAO TBD JOB NO. JOB ADDRESS 55-PORT ARTHUR, CIT PORT ARTHUR, CITY OF BRANCH 501 PROCTER ST 0462 HOUSTON CC PC462 PORT ARTHUR, TX 77640 5937 SOUTH LOOP E C#: 409-983-8173 J#: 409.293-9787 HOUSTON, TX 77033 1017 713-236-9258 QTY EQUIPME'NT # Min Day Week 4 Week Amount 1 1.25T CLASSIC PORTABLE AC/DEHU 195.00 195.00 345.00 1154.50 690.00 887495 Make: AIRREX Model: HSC-14 Ser #: US14ID00094 Billed frau 8/30/21 thru 9/10/21 1 1.25T CLASSIC PORTABLE AC/DEHU 195.00 195.00 345.00 1154.50 690.00 887563 Make: AIRREX Model: HSC-14 Ser #: 125E070100048 1 1.25T CLASSIC PORTABLE AC/DEHU 195.00 195.00 345.00 1154.50 690.00 10049096 Make: AIRREX Model: HSCO-14 Ser #: 014GRD00114 1 1.25T CLASSIC PORTABLE AC/DEHU 195.00 195.00 345.00 1154.50 690.00 905264 Make: AIRREX Model: HSC-14 Ser #: 125E070100106 1 1.25T CLASSIC PORTABLE AC/DEHU 195.00 195.00 345.00 1154.50 690.00 887516 N.ake: AIRREX Nbdel: HSC-14 Ser #: 125E070100105 1 1.25T CLASSIC PORTABLE AC/DEHU 195,00 195.00 345.00 1154.50 690.00 # 10025148 Make: AIRREX Model: HSC-14 Ser - 14HGRD00258 1 1.25T CLASSIC PORTABLE AC/DEHU 195.00 195.00 345.00 1154.50 690.00 995943 Make: AIRREX Model: HSCO-14 Ser #: 014GQD00026 7 12" X 8' DUCT 13.00 12.35 31.50 79.05 441.00 7 AC CEILING TRANSITION 7.00 6.65 12.60 36.55 176.40 Rental Sub-total: 5447.40 SALES ITEMS: Qty Item nor Unit Price 3 E&DLABOR8X95285.00 ERECTION & DISK LABOR 2218XXX0050 .000 CONTINUED SUBTOTAL - NET DUE UPON RECEIPT TAX RENTAL RETURN INVOICE TOTAL E►'A3UWV CR..o7/?7/1)) SEND AU.� . INVOICE RENTAL8.� PAYMENTS TO: INVOICE NO. 117183337-0001 SUNBELT RENTALS, INC. PO BOX 409211 ACCOUNT NO. 3107691 ATLANTA, GA 30384-9211 INVOICE DATE 9/10/21 INVOICE TO PAGE 2 RECEIVED BY CONTRACT NO. PORT ARTHUR, CITY OF MULLER, KRYSTAL 117183337 ATTN ACCOUNTS PAYABLE PO BOX 1089 PURCHASE ORDER NO. PORT ARTHUR, TX 77641 TBD JOB NO. JOB ADDRESS 55-PORT ARTHUR, CIT PORT ARTHUR, CITY OF BRANCH 0462 HOUSTON CC PC462 501 PROCTER ST PORT ARTHUR, TX 77640 5937 SOUTH LOOP E HOUSTON, TX 77033 1017 C#: 409-983-8173 J#: 409-293-9787 713-236-9258 SALES ITEMS: Qty item nuunber unit Price 1 DLPKSRCHG EA 80.000 80.00 1 TRANSPORTATION SURCHARGE ENVIPENMENTAL EA AL/HAZNAT FEE 2133?000000 72'450 72.45 DELIVERY CHAS 250.00 PICKUP CHARGE 250.00 A discount of $68.60 has been applied. FINAL BILL: 8/30/21 01:00 PM THRU 9/10/21 10:30 AM. 6384.85 SUBTOTAL 6384.85 NET DUE UPON RECEIPT TAX RENTAL RETURN INVOICE TOTAL 6384.85 EMAILNNV(AW 07/27117)