HomeMy WebLinkAboutPR 22209: PURCHASE OF A TRAILER MOUNTED BOOM LIFT FOR THE PARKS AND REC. DEPT. FROM ASSOCIATED SUPPLY COMPANY, INC. City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 18, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 22209 - Purchase of a Trailer Mounted Boom Lift for the Parks and
Recreation Department from Associated Supply Company, Inc.
Introduction:
The intent of this agenda item is to request City Council's approval of P.R. No. 22209
authorizing the purchase of a trailer mounted boom lift from Associated Supply Company,Inc.
of Beaumont, Texas for the Parks and Recreation Department in the amount of$34,337.50.
Background:
The Parks and Recreation Department is responsible for mowing various city properties,parks,
and rights-of-way. It is also responsible for the pruning of trees. Pruning is the most common
tree maintenance procedure that helps maintain the structural integrity and aesthetics of the
tree. There are a lot of trees in the city that tends to cause extensive damage during severe
weather. The purchase of this trailer mounted boom lift will assist staff with safely reaching
trees that are higher in the air and tree branches that are hard to reach.
Budget Impact:
Funds are available in the Capital Reserve Fund Account No. 625-25-000-8522-00-00-000.
Recommendation:
It is recommended that the City Council approve P.R. No. 22209 authorizing the purchase of
a trailer mounted boom lift from Associated Supply Company, Inc. of Beaumont,Texas for the
Parks and Recreation Department in the amount of$34,337.50.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 22209
10/18/2021 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A TRAILER MOUNTED BOOM
LIFT FROM ASSOCIATED SUPPLY COMPANY, INC OF BEAUMONT, TEXAS FOR THE
PARKS AND RECREATION DEPARTMENT THROUGH TEXAS BUYBOARD
COOPERATIVE PURCHASING CONTRACT NO. 597-19, IN THE AMOUNT OF
$34,337.50; FUNDING AVAILABLE IN PARKS ACCOUNT NO. 625-25-000-8522-00-00-
000
WHEREAS, the Parks and Recreation Department is responsible for mowing various city
properties, parks and right-of-ways as well as with the pruning of trees; and,
WHEREAS, pruning is the most common tree maintenance procedure that helps maintain
the structural integrity and aesthetics of the tree; and,
WHEREAS, the city is inundated with trees that tend to cause extensive damage during
severe weather; and,
WHEREAS, the Parks and Recreation Department is in need of a trailer mounted boom
lift to be able to assist with reaching higher trees and hard to access branches; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard,
as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with Texas Buyboard; and,
WHEREAS, Associated Supply Company, Inc. of Beaumont, Texas is part of the
Buyboard cooperative purchasing program under contract number 597-19 and submitted a quote
for a trailer mounted boom lift in the amount of$34,337.50 attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P. R. No. 22209
10/18/2021 ca
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of a trailer mounted boom lift from Associated Supply Company, Inc. of
Beaumont, Texas through Buyboard Contract Number 597-19, in the amount of $34,337.50,
funding being made available in Parks Account Number 625-25-000-8522-00-00-000.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
VAW hAltay
al Tizeno, sq.
City Attorney
P. R. No. 22209
10/18/2021 ca
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
D Kandy Daniel
Interim Director of Finance
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ar
Clifton 'illiams, CPPB
Purchasing Manager
EXHIBIT A
BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC.
THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454)
BuyBoard Vendor: ASSOCIATED SUPPLY COMPANY,INC. Prepared By: TIMOTHY GATES
Mobile: 281-627-5148
Phone: 409-212-8100 Email: TGATES@ASCOEQ.COM
Fax: 409-212-8101
Date Prepared: 10/13/2021
Government Agency: CITY OF PORT ARTHUR
Ship To: CITY OF PORT ARTHUR Bill To: CITY OF PORT ARTHUR
1308 9TH AVE
PORT ARTHUR,TX 77640
Contacts'Name: JOHNNY BROWN Phone: 409-983-8154
Email: johnny.brown@portarthurtx.gov Fax:
Product Description: JLG T350 BuyBoard Contract: 597-19
I.Price List Dated: Base Price: $ 35,875.00
II:Base Bid Options(Itemized Below)
$
SUB-TOTAL: $ - SUB-TOTAL: $ -
Options List Price Total: $ -
III.SUB-TOTAL OF I&II $ 35,875.00
IV.BuyBoard Discount: 10.00% $ 3,587.50 BUYBOARD CONTRACT PRICE: $ 32,287.50
V:NON-BASE OPTIONS Non-Base Options(%)= 0
LOCAL DELIVERY $ 350.00 $ -
TRANSFER FREIGHT $ 1,700.00 $ -
$ - $
SUB-TOTAL: $ 2,050.00 SUB-TOTAL: $ -
VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COL1&COL 2) $ 2,050.00
VII:TOTAL IV+VI $ 34,337.50
VIII:QUANTITY ORDERED UNITS: 1 $ 34,337.50
IX:TRADE-IN OR OTHER CREDIT(S): -
TOTAL: $ 34,337.50
FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454