HomeMy WebLinkAboutPR 22185: APPROVING JANITORIAL CONTRACT WITH QUEST MAINTENANCE FOR THE PRESS BUILDING (4r
PORT*ARTWR
ONOMIC DEVELOPMENT CORPORATION
INTEROFFICE MEMORANDUM
Date: October 12,2021
To: The Honorable Mayor and City Council
Through: Ronald Burton,City Manager
From: George Davis,Interim CEO,PAED
RE: PR 22185—Approving a janitorial contract between the PAEDC and Quest Maintenance
Services,LLC for cleaning of 549 4th Street("The Press Building")
Introduction:
The intent of this Agenda Item is to seek City Council's approval for the Port Arthur EDC to enter into a
janitorial services contract for Areas C&D of 549 46 Street("The Press Building").
Background:
The Press Building has four areas(A,B,C&D). Areas C&D are currently being utilized
by Lamar State College Port Arthur and is in need of a janitorial services contract. Quest
Maintenance Services was the lowest qualified bid at$1,565.00 per month. This is a three
month contract, renewable for three additional months, contingent upon completion of
construction of the building. Once the building is complete, there will be another bid for
janitorial services.
Budget Impact:
The cost of this janitorial services contract is$1,565.00 per month.Funds available in Account No. 120-
80-625-5312-00-00-000.
Recommendation:
It is recommended that the City Council of the City of Port Arthur approve janitorial services contract
between the City of Port Arthur Section 4A Economic Development Corporation and Quest Maintenance
Services,LLC.
P.R. No. 22185
10/12/2021 JB
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO ENTER
INTO A JANITORIAL SERVICES CONTRACT WITH QUEST
MAINTENANCE SERVICES, LLC FOR AREAS C&D OF THE PRESS
BUILDING LOCATED AT 549 4TH STREET IN THE AMOUNT OF
$1,565.00 PER MONTH. FUNDS AVAILABLE IN ACCOUNT NO. 120-80-
625-5312-00-00-000.
WHEREAS,the City Council deems it is the public interest to authorize the City of Port
Arthur Section 4A Economic Development Corporation (the "PAEDC") to retrofit the property
located at 549 4th Street in downtown Port Arthur; and
WHEREAS, Areas C & D are currently being utilized by Lamar State College Port
Arthur; and
WHEREAS, Quest Maintenance Services, LLC is an approved vendor with the City of
Port Arthur Purchasing Department; and
WHEREAS, the Port Arthur Economic Development Corporation Board of Directors
approved this contract at their regular board meeting on October 4, 2021; and
WHEREAS, Quest Maintenance Services, LLC will provide janitorial services as
described in Exhibit"A" attached hereto for a period of three (3) months, renewable for three (3)
months contingent upon completion of construction of the entire building.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council approves the janitorial services contract for 549 4th Street
between the City of Port Arthur Section 4A Economic Development Corporation and Quest
Maintenance Services,LLC in the amount of$1,565.00 per month for a period of three(3)months,
renewable for three (3) additional months as described in Exhibit"A"attached hereto.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ,ADOPTED AND APPROVED on this day of A.D., 2021,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPRA VED:
Geo ge Davis,Interim CEO, PAEDC
Page 2
APPROVED AS TO FORM:
Frank Garza,Interim Legal Counsel, PAEDC
APPROVED AS TO FORM:
Valecia R. Tizeno, City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
‘ n iLiv•---1;)
Kandy Daniel, terim Finance Director
Page 3
EXHIBIT "A"
4
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OUE STJANITORIALSERVICESWYAH00 COM I WWW CLEANOLIE SIWAY COM
PO BOX 20844 BEAUMONE. TX 1 77720 I 400 760 1018
Contract Terms And Agreement 10-1-2021
To: Jana Barnes
Port Arthur Economic Development Corporation/The Press Building
501 Procter Street
Port Arthur TX 77640
From:
Alexia V. Morgan
Quest Maintenance Services LLC
Beaumont Texas 77720
409 350 1016
Beginning Contract Date: November 1, 2021
Scope of work:(SOW)
Cleaning services 2x per week
After 4 pm
Sweep
Mop
Empty trash
Vacuum
Clean
Restrooms
Break room
Conference
Lobby
Elevator
Stairs
Window Pannels
Offices
Class rooms
Square Footage: Approximately 14,000 sq ft. (Areas C & D of 549 4th Street,
The Press Building)
Service Agreement Time: This contract is for three (3) months, renewable for
an additional three (3) months contingent upon completion of the remaining
construction of the building.
*All Chemicals and equipment are Furnished by Quest
*All paper products, Hand soap, Can liners s-lg, Bathroom tissue Supplied by
Port Arthur Economic Development Corporation.
A thirty(30) day written notice of cancellation is required by either party wishing
to terminate this contract.
Monthly Services: $1,565.00
Management:
Alexia V Morgan
Quest Maintenanance Services LLC
M ment:
Georg Davi , Interim CEO
Port Arthur Economic Development Corporation