HomeMy WebLinkAboutPR 22210: ACCEPTANCE OF THE 14" WATER LINE City of -_
rr rthur
Texas
INTEROFFICE MEMORANDUM
Date: October 19,2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Clyde Trahan, Interim Director of Utilities
RE: P.R. No. 22210—Acceptance of the 14" Water Line
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
sign the Certification of Acceptance for the relocation and replacement of a water line between
46th Street and 60th Street.
Background:
In September 2021, USA Rail Terminals Beaumont, LP (USA Rail) completed the
construction of a railway terminal. To service the terminal, USA Rail replaced a 12"water line
with a 14" water line HDPE, increasing the volume and strengthening the service connection
due to the proximity of the nearby railways. USA Rail rerouted the path to minimize the effect
of daily operations on the water line. The contractor for this project was High Roller Logistics,
LLC. The project engineer was Soutex Surveyors & Engineers. The Project has been
completed and is ready to be accepted by the City.
Budget Impact:
No budgetary impact.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 22210, authorizing the
City Manager to accept the completion of the 14" water line as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 22210
10/19/21 bw
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF THE
ENGINEER'S CERTIFICATE OF COMPLETION, CONTRACTOR'S
CERTIFICATE AND RELEASE, AND CONTRACTOR'S
CERTIFICATE OF GUARANTEE FOR THE ACCEPTANCE OF A 14
INCH WATER LINE BETWEEN 46TH STREET AND 60TH STREET
AND AUTHORIZING THE CITY MANAGER TO SIGN THE
CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE CITY OF
PORT ARTHUR.
WHEREAS, High Roller Logistics, LLC of Center, Texas has completed a 14" water
line project to the satisfaction of the project engineer and the City staff; and,
WHEREAS, the City has received the Engineer's Certificate of Completion, dated
September 17, 2021, from Soutex Surveyors & Engineers of Port Arthur, Texas stating that to
the best of their knowledge, the replacement and rerouting of the 14" water line has been
completed in general accordance with City standards, a copy is attached hereto and made a part
hereof as Exhibit "A", together with a Contractor's Certificate and Release (Exhibit "B") and
Contractor's Certificate of Guarantee (Exhibit "C"), executed by High Roller Logistics, LLC of
Beaumont, Texas; and,
WHEREAS,this work has been done at no cost to the City of Port Arthur.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to execute on
behalf of the City of Port Arthur a Certificate of Acceptance (Exhibit "D") for the completion of
the replacement and rerouting of the 14"water line between 46th Street and 60th Street.
P. R. No. 22210
10/19/21 bw
Page 2 of 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of , 2021 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Council members ;
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
to ark- 4.il
Sherri Bellard a ecia Tiz o
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
0, , N
Clyde rahan
Interim Director of Utilities
TBPE Firm No.F-5755
0.I
1 O TBPLS Firm No.10123800
LA EF.0005711
a OUTEX
3737 Doctors Drive
- - Port Arthur,Texas 77642
SURVEYORS&ENGINEERS s Office(409)983.2004
Fax(409)983.2005
October 1, 2021
Water Utilities
City of Port Arthur
444 4th Street
Port Arthur, Texas 77640
Re: 14" Water Line Between 46th Street and 60th Street, Port Arthur,Texas
Soutex# 19-0667
To Whom It May Concern:
Please find enclosed following Close-Out Documents for the above referenced
Subdivision:
• Engineer's Certificate of Completion
• Contractor's Certificate and Release
• Contractor's Certificate of Guarantee
• Water Line Pressure Test Certification
• As-Built Plan set
Respectfully submitted,
JeremyMitchell, P.E.
Project Engineer
City of Port Arthur 1
EXHIBIT "A"
(Engineer's Certificate of Substantial Completion)
ENGINEER'S CERTIFICATE OF COMPLETION
Project: 14" WATER LINE BETWEEN 46TH STREET AND 60TH STREET,
PORT ARTHUR,TEXAS
Date of Issuance: September 17, 2021
Owner(s): CITY OF PORT ARTHUR
Owner's Project No.:
Engineer: SOUTEX SURVEYORS &ENGINEERS
Contractor: HIGH ROLLER LOGISTICS, LLC
This Engineer's Certificate of Completion applies to all Work under the Contract Documents
or to the following specified parts thereof:
TO CITY OF PORT ARTHUR
(OWNER)
AND TO HIGH ROLLER LOGISTICS,LLC
(CONTRACTOR)
The Work to which this Certificate applies has been inspected by authorized representatives
of Owner, Contractor and Engineer, and that Work is hereby declared to be complete in
accordance with the Contract Documents on
September 17,2021 -,-,
.—�OF TF.w\\
DATE OF SUBSTANTIAL COMPLETION �• .S \,d
e�t
/ /l /
Executed by Engineer on / , 2021 : .. ...... I�Gt-iEL�, rer.• u,.
. .............. ,.1• , S7S5
7ivy II
•
•
JER Y MITC ELL, P.E.
DSO X SU"iYORS&ENGINEERS
1/1
EXHIBIT "B"
(Contractor's Certificate and Release)
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: HIGH ROLLER LOGISTICS, LLC
(NAME OF CONTRACTOR)
TO: The City of Port Arthur
(OWNER)
REFERENCE CONTRACT NO. ENTERED INTO THE
DAY OF BETWEEN USA RAIL TERMINALS BEAUMONT, LP
AND HIGH ROLLER LOGISTICS, LLC
(NAME OF CONTRACTOR)
OF CENTER,TEXAS
(CITY) (STATE)
FOR THE: CONSTRUCTION OF A 14" WATER LINE BETWEEN 46TH STREET AND
60TH STREET, PORT ARTHUR,TEXAS
(NAME OF PROJECT)
KNOW ALL MEN BY THESE PRESENTS:
1. The undersigned hereby certifies that there is due from, and payable by, the Owner to the
Contractor under the contract and duly approved Change Orders and modifications the
balance of
$0.00
2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1,there
are outstanding and unsettled the following items which he claims are just and due and owing
by the Owner to the Contractor:
(a) None
(b) None
(c) None
(d) None
(ITEMIZE CLAIMS AND AMONTS DUE) (IF NONE,50 STATE)
3. The undersigned further certifies that all work required under this contract, including work
required under Change Order(s) numbered NONE ,has been performed in accordance with
the terms thereof,and that there are no unpaid claims for materials,supplies, or equipment
and no claims of laborers or mechanics for unpaid wages arising out of the performance of
this contract, and that the wage rates paid by the Contractor were in conformity with the
contract provisions relating to said wage rates.
4. Except for the amounts stated under Paragraphs 1 and 2 hereof,the undersigned has received
from the Owner all sums of money payable to the undersigned under,or pursuant to,the above
mentioned contract or any modifications or change thereof.
1
5• That in consideration of the payment
undersigned does hereby release the Owner hand Operator e amount Prom any andd inaph all claims arising
under or by virtue of this contract,except the amount listed in Paragraph 2 hereof due from
the Owner;provided,however,that if for any reason the Owner does not pay in full the amount
stated in Paragraph 1 hereof,said deduction shall not affect the validity of this release,but the
amount so deducted shall be automatically included under Paragraph 2 as an amount which
the Contractor has not released but will release upon payment thereof. The Contractor further
certifies that upon the payment of the amount listed in Paragraph 2 hereof,and of any amount
which may be deducted from Paragraph 1 hereof,he will release the Owner and Operator from
any and all claims of any nature whatsoever arising out of said contract or modification
thereof,and will execute such further releases or assurances as the Owner and Operator may
request.
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this 1 St day
of October 20 21.
(SEAL)
HIGH ROLLER LOGISTICS LLC.
(CONTRACTOR)
By;Jacob J Bender
JACOB J BENDER ,being first duly sworn on oath,deposes and says,first,that he is the
CFO of HIGH ROLLER LOGISTICS LLC.
(EXECUTIVE) (NAME OF COMPANY)
•
second,that he has read the foregoing certificate by him subscribed as CFO
of HIGH ROLLER LOGISTICS,LLC.
(ExEcurlvE)
(NAME OF COMPANY)
Affiant further states that the matters and things stated herein are true.
224,64
(NAME
Su:;scribed and sworn to before me this ` day of 6ebilie./ ,20"'I .
My commission expires l OA,1
(DATE)
towBRENDA.srAh BUSHof
Marun,vu� rEx�,y
Pi
0�a4� 62
COYY.E7IP -12-2024
'NDTA Y PUBLIC
2
EXHIBIT "C"
(Contractor's Certificate of Guarantee)
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: HIGH ROLLER LOGISTICS, LLC
(NAME OF CONTRACTOR)
TO: The City of Port Arthur
(OWNER)
REFERENCE CONTRACT NO. ENTERED INTO THE
DAY OF BETWEEN USA RAIL TERMINALS BEAUMONT, LP
AND HIGH ROLLER LOGISTICS, LLC
(NAME OF CONTRACTOR)
OF CENTER,TEXAS
(CITY) (STATE)
FOR: CONSTRUCTION OF A 14" WATER LLINE BETWEEN 46TH STREET AND 60TH
STREET, PORT ARTHUR,TEXAS
(NAME OF PROJECT)
KNOW ALL MEN BY THESE PRESENTS:
1. HIGH ROLLER LOGISTICS, LLC does hereby guarantee all of the work done under the
above referenced contract to be free from faulty materials in every particular, and
free from improper workmanship, and against injury from proper and usual wear;
and agrees to replace or re-execute without cost to the Owner and Operator such
work as may be found to be improper or imperfect, and to make good all damage
caused to other work or materials,due to such required replacement or re-execution.
2. This guarantee shall cover a period of one (1) year from the date of acceptance of all
work under this Contract,as evidenced by the Engineer's Certificate of Completion.
3. This Certificate is given in connection with the final payment under the contract
between the Owner and HIGH ROLLER LOGISTICS, LLC. and with the knowledge
that it will be relied upon in making such payment and that such payment would not
be made except upon the truth of the matter contained in this affidavit.
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this
1st day of October , 20 21 ,
(CORPORATE SEAL)
HIGH ROLLER LOGISTICS,LLC.
(CONTRACTOR)
BY:JACOB J.BENDER
(NAME,CFO)
JACOB J BENDER ,being first duly sworn on oath,deposes and says,first,that he is the
CFO of HIGH ROLLER LOGISTICS,LLC.
(TITLE) (NAME OF COMPANY)
second,that he has read the foregoing certificate by him subscribed as CFO
(TITLE)
of HIGH ROLLER LOGISTICS,LLC.
(NAME OF COMPANY)
Affiant further states that the matters and things stated herein are true.
..42"-C.e1/5 ate.
nn (JACOB J BENDER)
tSubscribed and sworn to before me thisday of°`-����v"b' v , 20a)/.
My commission expires I 1 v6/7Z/
(DATE) ...40"tec BRENDA BUSH
NOTARY PWUC-STATE Of TEXAS
Ca v..P.,.°\?:,..L�l IDt 51 9441 S
,,/ COMM. EXP.5 1 01_ 4 1 24
II
(NOTARY PUBLIC)
2
9�GG�� TBPE Firm No.F-5755
l._ ` fir. TBPLS Firm No.10123800
1_ LA EF.0005711
Q a
3737 Doctors Drive
Port Arthur,Texas 77642
j SURVEYORS&ENGINEERS Office(409)983.2004
Fax(409)983.2005
September 22, 2021
Water Utility Administration
City of Port Arthur
P.O. BOX 1089
Port Arthur, Texas 77640
Re: 14"Waterline Relocation between 46th Street and 60th Street at USA Rail Terminals,
Soutex#19-0667
Dear City of Port Arthur Water Utility Administration,
This letter is to certify the following regarding USA Rail Terminals waterline testing:
On September 17, 2021,the water line was tested for 2 hours at 126 psi.After two hours,
the pressure was still holding at 126 psi,passing the allowable leakage test.Those present
for the test were as follows:
Mike Moore—High Roller Logistics, LLC
Darrel Harmon —COPA Water Utility Administration
Seth Mize, E.I.T. —Project Manager
Please note the following:
• A water sample was collected by the City of Port Arthur for a Bac-T test.
Respectfully su•mi ted,
ell, P.E., R.P.L.S. .EPy1Y J
Project Engin:er Sri 11: 116941
Enclosures
City of Port Arthur—USA Rail Terminals 14"Waterline Relocation 1
DiSal-
PROPOSED 12" WATERLINE RELOCATION
BETWEEN 46TH STREET AND 60TH STREET
PORT ARTHUR, TEXAS
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EXHIBIT "D"
(City of Port Arthur's Certificate of Acceptance)
City of(PortArthur, TeXas
Department of Water Utilities
CERTIFICATE OF ACCEPTANCE FOR
14 Inch Water Line Between 46th Street & 60th Street
City of Port Arthur, Texas
To: Soutex Surveyors & Engineers
This document is to certify that the City of Port Arthur, Texas accepts the 14 Inch
Water Line Between 46th Street & 60th Street on the basis of the City of Port Arthur,
Texas Water Utilities Department, the Engineer's Certificate of Completion, the
Contractor's Certificate and Release, and Contractor's Certificate of Guarantee from
High Roller Logistics, LLC.
Ronald Burton
City Manager
ATTEST:
Sherri Bellard
City Secretary