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Home My WebLink AboutPR 22195: APPROVING PAYMENT TO TCEQ FOR ANNUAL WASTEWATER SYSTEM FEES City of vviQr?t rth� • Texas INTEROFFICE MEMORANDUM DATE: October 18, 2021 TO: The Honorable Mayor and City Council THROUGH: Ronald Burton, City Manager FROM: Clyde Trahan, Interim Director of Water Utilities RE: P.R. 22195 TCEQ Wastewater System Fees Introduction: The intent of this Agenda Item is to obtain City Council's authorization for the City Manager to approve payment to Texas Commission on Environmental Quality(TCEQ),totaling approximately$101,000.00 for the wastewater system fees,pertaining to City of Port Arthur's three Wastewater Treatment Plants. The breakdown is as follows: Permit No. WQ0010364001 $74,307.10 (Main Plant) (based off of last year's amount) Permit No. WQ0010364002 $24,028.39 (Port Acres) Permit No. WQ0010364010 $2,335.75 (Sabine Pass) The amount will be funded from Account No. 410-40-225-5471-00-00-000, Regulatory Fees. Background: TCEQ charges an annual fee for the operation and regulation of all wastewater treatment permits. Accordingly,the City will expect to receive invoices in an approximate amount of$101,000.00 for the Wastewater System Fees.Due to time constraints,the Water Department is preparing a resolution based off of estimates from TCEQ to prevent late fees. Budget Impact: Funds are budgeted and available in the Water Utilities Department Account No.410-40-225-5471-00- 00-000, Regulatory Fees. Recommendation: It is recommended that City Council approve P.R. No. 22195 for payment of State mandated fees, as billed by TCEQ. "Remember, we are here to serve the Citizens of Port Arthur" P.R. No.22195 10/18/21 bw Page 1 of 2 RESOLUTION NO. A RESOLUTION APPROVING PAYMENT WITH A PROJECTED BUDGETARY AMOUNT OF$101,000.00 FOR THE THREE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) ANNUAL WASTEWATER SYSTEM FEES FOR THE CITY OF PORT ARTHUR WATER UTILITIES DEPARTMENT ACCOUNT NO. 410-40-225-5471-00-00-000, REGULATORY FEES. WHEREAS, the Texas Commission on Environmental Quality (TCEQ) assesses an annual wastewater system fee for the operation and regulation of each City's wastewater treatment permit; and, WHEREAS,TCEQ will issue invoices,for the fiscal year 2022 Wastewater System fee in the amount of$101,000.00; and, WHEREAS, Permit No. WQ0010364001 is approximately$74,307.10 for Main Plant, which has not yet been received; and, WHEREAS, Permit No. WQ0010364002 is $24,028.39 for Port Acres; and, WHEREAS, Permit No. WQ0010364010 is $2,335.75 for Sabine Pass; and, WHEREAS, it is in the best interest of the citizens of the City of Port Arthur to pre- authorize payment of funds for this future invoice from the TCEQ to prevent late fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the Mayor and City Council approve payment for the wastewater system fees in a projected budgetary amount of$101,000.00,as invoiced in the future by Texas Commission on Environmental Quality(TCEQ)and delineated in Exhibit "A"; and, P.R. No. 22195 10/18/21 bw Page 2 of 2 THAT,a caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED THIS day of A.D., 2021 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Val Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: NII :�* AGS Ronald Burton Clyd• rahan City Manager Intenm Director of Utilities APPROVED FOR THE AVALABILITY OF FUNDS: `kms-- C Kandy Daniel Clifton Williams, CPPB Interim Director of Finance Purchasing Manager EXHIBIT A TEXAS COMMISSION ON INVOICE COMPANY: CITY OF PORT ARTHUR ENVIRONMENTAL QUALITY ACCOUNT: 23001924 DETACH BOTTOM PORTION AND RETURN WITH PAYMENT-KEEP TOP PORTION FOR YOUR RECORDS - PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY I LATE FEES BALANCE DUE 23001924 OCT07.21 0.00 0.00 26.364.14 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31,21 CWQ0066422 PERMIT 0010364010 FY22 2.335.75 2.335.75 PERMIT OCT31,21 CWQ0066421 PERMIT 0010364002 FY22 24,028.39 26,364.14 PERMIT Please return the original coupon with payment. For questions concerning calculations or site 26,364.14 location, please call 512-239-4671. See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT "Kl< TINCLUDE ACCOUNT NUMBER ON CHECK TCEQ VIPP Form AR3'A 02-77-201 OCTO7,21 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH 23001924 26,364.14 CHECK OR MONEY ORDER PAYABLE TO: CHECK HERE IF YOUR ADDRESS HAS CHANGED. PLEASE INDICATE ADDRESS CHANGE ON BACK TEXAS COMMISSION ON INVOICES NOT PAID WITHIN was! ENVIRONMENTAL QUALITY 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR PO BOX 1089 0023001924 1533360 00026364141130217 PORT ARTHUR TX 77641-1089 PAYMENT INFORMATION I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES I DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN THE ENVELOPE ENCLOSED. Your check.certified check or money order should be made payable to the Texas Commission on Environmental Quality.Please include your account number on your check to ensure that payment is properly credited.You may also pay this account in full by credit card or electronic check using the following Internet address: www.teeq.texas_govtepay/ If you think your billing is wrong,or if you need more information about a transaction,please address your questions to- Texas Commtaslon on Environmental Quality P.O.Box 13088-MC214 Austin,Texas 78711-3088 In your correspondence,please give us the following information 1.Your name and account number 3.The dale and reference number of the transaction(s)in question 2.The dollar amount of the suspected error 4.Description of the suspected error The payment due date is 30 days from the Invoice date.Penalty and Interest charges assessed will be adjusted for fees not due.Failure to pay by the due date may result In return or denial of applications for licenses,permits,registrations, and certifications. For Accounting questions,please contact: Waste Fees (VCP,ILP,RLA,BYP) 512/239-0548 (HWG,NWG,HWF,NWF) 512/239x174 (SWD,WMS,SWM) 512/239-0366 (WMB,BLP,SDP,WTR,TOX) 512239-0366 — Tier 2 Reporting (T2M,T2NM,T2PE) 512/239-0343 Water Fees (GPS,GPW,PHS,RAF) 512239-0366 (BWM,CRW,RGR,STX) .512/239-0366 (CWQ,WQA,WW1,VVIR,EAP) 512/239-0366 (WUF) 512/239-0366 Air Fees (AEF,IIF,D 512/239.0366 Admin Penalties (CAV,DCP,WDV,WQY,QWV,BPF2) 512/239.0548 Dry Cleaning Fees (OCR) _512/239-6174 For Technical questions&address changes,please contact the Program via the email contact below: AEF AIR EMISSIONS FEE airbags 0lcegtexas.gov PHS PUBLIC HEALTH SERVICE wutovs OMeg texas.gov BLP WATERSHED MGMT.BENEF.LAND APPU WO-ARPToametceq.talms.gov RGR RIO GRANDE WATERMASTER watemaster0 tceq.texas.gov BMA BRAZOS WATER MASTER txazoswmOtceq.texas.gov RLA RADIOACTIVE SUBSTANCE UCENSING FEE raanat Otcaq.texas.gov BYP RADIOACTIVE By-PRODUCTS DISPOSAL raomatotcoq.texaa.gw RAF REGULATORY ASSESSMENT FEE Wuta.ssetcoq.texas.gav CAV ADMIN PENAL-AIR POLL accuocO toeq.texaa.gw SDP SURFACE DISPOSAL FEE WO-ARPTeam Otrtq.texas.gov CRW CONCHO RIVER WATERMASTER conctxlven*Ecoq.toxas.gov STX SOUTH TEXAS WATERMASTER watcrmesleretceq.texas.gov CWQ CONSOUDATED WATER QUALITY FEE WO-ARPTeanolceq.texas.gov SWD SOLID WASTE DISPOSAL FACILITIES ms re tceq.tem.gov DCP ADMIN PENAL-DRY CLEANING am-trucetnaq.Eeras.gov SWM SOLID WASTE MEDICAL TRANSPORTER FEE wastevalCIcegAr xas.gov DCR DRYCLEANING REGISTRATION FEE d.Yog0 Wog.Eexae.gov T2M,T2NM,T2PE TIER II CHEMICAL REPORTING TIer2HelpOtcaq.texasgov EIF AIR INSPECTION FEE a gees otceq.laxas.gov TOX TOXIC REPORTING FEE loncetcaq.texas.gov GPS GENERAL PERMIT STORMWATER FEE SW PermnOtttq.texas.gov VCP VOLUNTARY CLEAN-UP yap lceq.texacgov GPW GENERAL PERMIT WASTEWATER FEE WO-ARPTeamOtceq.texas gov WDV ADMIN PENAL-WASTE DISP. accuo eiceq.lexasgov HWF HAZARDOUS WASTE FACILITIES ihrmor 0Iceq.lexas.gw WMB WATERSHED MGMT.BENEF.LAND USE WO-ARPTaamO tcogtexasgw HWG HAZARDOUS WASTE GENERATION wostwa101coq.texas.gnv MRS WATERSHED MGrrT.SLUDGE HAULERS wssaevale tcaq.texas.gov ILP INNOCENT LANDOWNER vcpeiraq.taxas.gov WOV ADMIN PENAL-WATER QUAL , acctroc0 Icoq.texas.gov NWF NONHAZARDOUS WASTE FACILITY ihwperO tceq.texasgov WTR wASTERWATER TRMT.RESRCH.COUNCIL osMOtcogaAaIgov NWG NONHAZARDOUS WASTE GENERATION waMevalOEaq.texas.gov WUF WATER USE ASSESSMENT(WTR.RIGHTS) wateruseetoeq.toxas.gw EXPLANATION OF CHARGES The basis for each charge is identified by the facility,permit,application or other appropriate activity. The state fiscal year(FY)and the quarter of the year(QTR)to which the payment will be credited are shown where applicable. Delinquent lees are subject to a penalty of 5%per month for the first two months atter the due date,after which an interest charge for CY 2021 of 4.25%per annum will be assessed.In accordance with Government Code 2107_003(d),collection costs up to 30%may be assessed. TCEQ understands the account party may be a debtor in a pending bankruptcy proceeding.The portion of this irwoice,if any.that represents pre-petition fees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor.TCEQ will file an appropriate proof of claim with the bankruptcy coati for such pre-petition fees.Any post-petition fees due and owing as shown on this invoice should be paid in accordance with this invoice. TCEQ VIPP FORM AR41A1 09-24.2020 TEXAS COMMISSION ON Note:TO CHANGE ACCOUNT NAME, ENVIRONMENTAL QUALITY A CORE DATA FORM MUST BE SUBMITTED. PO BOX 13089 AUSTIN TX 78711-3089 II,.iIli,I,Ilrrlt„IIIIIIIE,IIIIIIIIIIIIIIIIIlIulIuIII,1111111