HomeMy WebLinkAboutPR 22196: AUTHORIZING THE PURCHASE OF (1) TRUCK FOR THE TRAFFIC DIVISION 0(iry of 1r
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INTEROFFICE MEMORANDUM
Date: October 14, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
IVL
From: Flozelle Roberts, EIT, MEng, MBA Director of Public Works
RE: P.R. 22196—Purchase of one (1)truck for the Traffic Division in the amount of
$138,650.75 from Silsbee Ford of Silsbee, Texas,through the Goodbuy
Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of one (1) 2022 Ford F-550
regular cab bucket truck.
Background:
The Public Works Traffic Division (Division) consistently traverses the City's roadways
installing and maintaining traffic signals, signs, and equipment. The Division's current
vehicles have met and surpassed their useful life and require replacement. Therefore, the FY
2021-2022 budget reflects their replacement.
Budget Impact:
Silsbee Ford-of Silsbee, Texas, which maintains a contract with the Goodbuy Cooperative
Purchasing Program, provided a competitive quote for one 2022 Ford F-550 regular cab
bucket truck for $138,650.75. The truck will be funded through the Capital Reserve Fund
Account, Account No. 625-21-000-8523-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 22196 authorizing the
City Manager to purchase one 2022 Ford F-150 regular cab bucket truck for the Public Works
Traffic Division.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No.22196
10/14/2021 LCM
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE ONE (1) FORD F-550 REGULAR CAB BUCKET TRUCK
FOR THE TRAFFIC DIVISION FROM SILSBEE FORD OF SILSBEE,
TEXAS, THROUGH THE GOODBUY COOPERATIVE PURCHASING
PROGRAM, PRODUCT PRICING NO. 20 8F000, WITH A TOTAL
BUDGETARY IMPACT AMOUNT OF $138,650.75. FUNDING IS
AVAILABLE FROM ACCOUNT NO. 625-21-000-8523-00-00-000.
WHEREAS, the City of Port Arthur's Traffic Division is responsible for the installation
and day-to-day maintenance and repair of traffic signals, signs, and lights throughout the City;
and,
WHEREAS, Traffic Division employees consistently traverse the City's roadways
installing and maintaining traffic equipment; and,
WHEREAS, the Traffic Division's current vehicles have met and surpassed their useful
life and require replacement; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs such as the Goodbuy
Cooperative Purchasing Program as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Goodbuy Cooperative Purchasing
Program; and,
WHEREAS, Silsbee Ford of Silsbee, Texas, is part of the Goodbuy Cooperative
Purchasing Program under contract number 20 8F000 and submitted competitive quotes for one
(1) 2022 Ford F-150 regular cab bucket truck in the amount of$138,650.75 and attached hereto
as Exhibit A; now therefore,
PR No.22196
10/14/2021 LCM
Page 2 of 3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized to purchase one
(1) 2022 Ford F-550 regular cab bucket truck from Silsbee Ford of Silsbee. Texas, through the
Goodbuy Cooperative Purchasing Program in the amount of$138,650.75; and,
THAT, funding for this purchase is to be charged to the Capital Reserve Account,
account number 625-21-000-8523-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2021 at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman"Bill"Bartie
Mayor
Attest:
Sherri Bellard
City Secretary
PR No.22196
10/14/2021 LCM
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
UAW e7,- 10AA1
alecia Tize o Ron Burton
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Kandy DanieP
Interim Director of Finance
Flozelle Roberts, EIT, MEng,MBA
Director of Public Works
LAYA,
Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
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PRODUCT PRICING SUMMARY
GOODBUY 20 8F000 VEHICLES
VENDOR—Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: LONNIE MCINTIER Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet@gmail.com
Product Description: 2022 FORD F-550 REG.CAB Date: October 13,2021
A. Bid Item: A. Base Price: $ 33,920.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
VERSALIFT VST 47-1 $ 91,229.00 EXT.WHITE
6.7L V8 DIESEL $ 9,325.00
4.88 LIMITED SLIP REAR END $ 360.00 AIR
PAYLOAD PLUS PACKAGE $ 1,155.00 AM/FM/RADIO
POWER LOCKS/WINDOWS $ 865.00
RUNNING BOARDS $ 320.00
SPARE TIRE/WHEEL $ 350.00
HEAVY SERVICE FRT.SUSP. $ 125.00
REAR CAMERA 5 415.00
40/20/40 VINYL SEATS
Total of B. Published Options: $ 104,144.00
Published Option Discount(5%) $ (645.75)
C. Additional Options [not to exceed 25%1 $= 0.6 %
Options Bid Price Options Bid Price
2022 UPGRADE $ 845.00
Total of C.Unpublished Options: $ S45.uo
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment: S -
G. Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: $ 138,350.75
I. Quantity Ordered 1 x K= S 138,350.75
J. Trade in: S -
K. GOODBUY Administrative Fee($300 per purchase order) S 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 138,650.75