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HomeMy WebLinkAboutPR 22197: DEGREASER FOR WASTEWATER TREATMENT City of orr rthu � INTEROFFICE MEMORANDUM Date: October 29, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Clyde Trahan, Interim Director of Utilities RE: P.R. 22197—Degreaser for Wastewater Treatment Introduction: The intent of this Agenda Item is to seek City Council's approval for the purchase of degreaser and other biological aids for the control of grease, odor, and other unacceptable wastewater conditions, in various lift stations throughout the city. The estimated annual total for all of these chemicals is $72,000, and is budgeted from Water Utilities Wastewater Conveyance Account No. 410-40-220-5217-00-00-000, Treatment Chemicals and Water Utilities Wastewater Treatment Account No. 410-40-225-5217-00-00-000, Treatment Chemicals. Background: Our Wastewater Conveyance crew will use these biological aids to keep sewer lines clear of fats, oils, and grease. We have tested several chemicals in different lift station environments and have found certain sole vendor-source products which work best in each unique lift station environment. We currently have found several chemicals that help us reduce odors and neutralize fats, oils, and grease in the collection system lift stations, depending on the unique challenges at each site (including pH, condition of solids, grease content and concentration, concentration of solids, detention time in the lift station wet-well, etc). All wastewater treatment chemicals are administered by trained employees who are properly certified by the Texas Commission on Environmental Quality. Budget Impact: We estimate that degreaser purchases this year for the Wastewater Conveyance Division will total an estimated $72,000. This amount has been budgeted and the chemicals will be purchased on an as-needed basis and charged to Water Utilities Wastewater Conveyance Account No. 410-40-220-5217-00-00-000, Treatment Chemicals and Water Utilities Wastewater Treatment Account No. 410-40-225-5217-00-00-000, Treatment Chemicals. "Remember,we are here to serve the Citizens of Port Arthur" Ewefgy City of cm I ); orf rthur Recommendation: It is recommended that City Council approve P. R. No. 22197, authorizing the purchase of various sole-source biological aids by the Water Utilities Department. "Remember, we are here to serve the Citizens of Port Arthur" P. R. No. 22197 10/29/21 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DIRECTOR OF WATER UTILITIES TO PURCHASE VARIOUS DEGREASERS AND BIOLOGICAL AIDS AND DELINEATING PROCEDURES FOR THE PURCHASE OF SUCH CHEMICALS, WITH A PROJECTED BUDGETARY IMPACT OF $72,000.00 FROM WATER UTILITIES WASTEWATER CONVEYANCE ACCOUNT NO. 410-40-220-5217-00-00-000, TREATMENT CHEMICALS AND AND WATER UTILITIES WASTEWATER TREATMENT ACCOUNT NO. 410-40- 225-5217-00-00-000, TREATMENT CHEMICALS. WHEREAS,the Director of Water Utilities is responsible for wastewater lift stations and piping network; and, WHEREAS, odor, grease, sewer blockages, and other nuisance conditions occur in the lift stations and piping network from the wastewater conveyed throughout the City; and, WHEREAS, certain chemical additives reduce the odor, grease, sewer blockages, and nuisance conditions from the wastewater; and, WHEREAS, these chemical additives are not of standard chemical composition and are available only from one source because of patents, copyrights, secret processes, or natural monopolies; and, WHEREAS, these proprietary chemicals have to be tested at each lift station to determine if they can properly treat fats, oil and grease, and not create adverse conditions in the lift stations. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, P. R. No. 22197 10/29/21 bw Page 2 of 3 THAT, the Director of Water Utilities shall present to the City Council for approval the purchase of proprietary chemicals that are expected to cost more than $25,000 per year without advertising for bids; and, THAT, the Director of Water Utilities shall have the discretion to choose the amount of proprietary chemicals, so long as he does not exceed his yearly budget for this item; and, THAT, the chemicals are approved by the Texas Commission on Environmental Quality and National Sanitation Foundation and are successfully tested at the lift stations, and that the manufacturers thereof are financially stable and have liability insurance; and, THAT, if, through testing, the Director of Water Utilities discovers other proprietary chemicals that he desires to purchase in excess of $25,000 per year, he shall submit those chemicals to the City Council for adding to the approved list("Exhibit A"); and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2021 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: ATTEST: Sherri Bellard Thurman "Bill"Bartie City Secretary Mayor P. R. No. 22197 10/29/21 bw Page 3 of 3 APPROVED AS T ORM: alecia Tizeno City Attorney APPROVED FOR ADMINISTRATION: & ,m �.- Ronald Burton Clyd/.rah. City Manager Intenm Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: kC-A..-/N.%1 Kandy Daniel'fi Clifto Williams, CPPB Interim Director of Finance Purchasing Manager Exhibit A Degreaser Vendors & Pricing Vendor Name Product Name Product No. Drum Price Projected Annual Cost Grease Away 2025-55D $1,950.00 Beta Technology Billy Goat 2900-P $351.00 $25,100.00 Cherri Pits 5180-p $198.00 Pit Raider 123826 $2,343.12 State Chemical Solutions Grease B Gone 121288 $1,799.59 $8,800.00 UVP-1000 126221 $227.46 Environmental Group Southwest (EGSW) Micro-Solve MS-Drum3000 $3,250.00 $13,000.00 Floating Lift Station Share Corporation Degreaser & Odor 13230155 $1,925.00 $15,400.00 Control Pro Chem, Inc. Eco Lift 242055 $2,346.30 $9,400.00 Pioneer Research En Soly 299 $449.75/5gaI $12,000.00 Corporation Fleet Master 75 $449.75/5ga1 ❑✓ Sales Order ' + , BETA TECHNOLOGY INC vECKtiseowBEiT. • ORDER NUMBER nQuote Only 91, Corporate Headquarters—Houston, Texas Cust ID Date P.O.Number Sales Rep Name&Number Contract/Shipping citpl l 10-12-2021 Quote MATT SEBASTIAN-109 PPA 0 BILL TO © SHIP TO Name CITY OF PORT ARTHUR WAREHOUSE(m1230) Name CITY OF PORT ARTHUR WAREHOUSE Attn ACCTS PAYABLE Attn MAROLEAN BLANCHETTE Street po box 1089 Street 111 H 0 MILLS BLVD City PORT ARTHUR City PORT ARTHUR State TX Zip 77641-1089 State TX Zip 77642 Phone 409-983-8560 Fax Complete for Credit Card ❑ ❑E ❑- VER E-mail Payments: Check all that applies for new shipping instructions only: Card# Exp.Date ❑New Account Ground Dock High 0Appt.needed If card address is different from billing,indicate in special instructions. 0 Inside Delivery ❑Has Equipment ❑Limited Access Name of Card holder Receiving Phone# Receiving Hours: Card Holder Signature 0 ORDERING INFORMATION Item# Description Quantity Price Each$ Total Price$ 2025-55D Grease Away-55 Gallon Drum 1 1950.00 1950.00 2900-P Billy Goat 1 351 .00 351 .00 5180-p Cherri Pits 1 198.00 198.00 Taxable❑Yes ❑✓ No Print Name Special Instructions: Signature Complete for Trade References Name Name Name Phone# Phone# Phone# Acct# Acct# Acct# Management Company or Owner(if Applicable) Name Phone# Address City State Zip Returns subject to 20%restocking fee plus freight charges both ways.Any and all claims must be made within five(5)business days.Shipping charges and/ or sales tax may apply.Signing this document constitutes a contractual agreement with Beta Technology,Inc. Remit Address:P.O Box 218686 Houston,TX 77218-8686 Physical Address:16810 Barker Springs,#204,Houston,TX 77084 Ph:281-647-9700 BET4A�w BETA TECHNOLOGY, INC. 16810 Barker Springs Rd., Suite 204 T NOi1.OG_ Houston,Tx 77084 14.111.491° (281)647-9700 Fax(281)647-9790 November 2, 2021 TO: City of Port Arthur Attn: Marolean Levine FAX: marolean.levine@portarthurtx.gov Dear Ms. Levine: Thank you for your interest in our products. Beta Technology sells a broad spectrum of specialty maintenance products to industry, business, cities, municipalities and institutions. The products manufactured with the Beta Technology Inc. label and sold by Beta Technology are unique proprietary products and are not available through any other source. Products specific to your use that fall into this proprietary category are: GREASE AWAY, BILLY GOAT AND CHERI PITS. We appreciate the opportunity to continue providing these and other products in the future. Please let me know if you need any additional information. We are happy to be of service. Sincerely, lietAjtiat LtuLka Dorothy Graham Executive Vice President of Operations cc: Customer File (CITP11) 5915 landerbroek Drive,Suite 300 Quotation For to to® Mayfield Heights,Ohio 44124 vm 662256 w.statechemlcal.cem CITY OF PORT ARTHUR WAREHOUSE st5 I Since 1911 Phone:440-565-5555 .866-747-2229 Requested by Brian Wallace QUOTATION Bill To Ship To 15127 662256 CITY OF PORT ARTHUR CITY OF PORT ARTHUR WAREHOUSE WATER & SEWER SERVICE CENTER 111 HENRY 0 MILLS BLVD PO BOX 1089 PORT ARTHUR TX 77640-2434 PORT ARTHUR TX 77641 USA Accounts Payable Contacts Name 'Email Address Telephone No A/P contact on file Quote Number Quote Date Purchase Order Account Manager 200043101 10/29/2021 Yearly Contract 90100472 ROBERT FAIRCHILD Terms Of Payment Contract rfairchild@statechemical.com Net 30 days TXMAS-21-48503 2817443411 Freight Terms Quote Valid To Expected Carrier Prepay - No Freight 01/27/2022 Southeastern Freight Lines Item Description Quantity Unit Weight Unit Price Extended Price 123826 PIT RAIDER D55 1 0 BC 2,343.12 2,343.12 500.000 121288 GREASE-B-GONE D20/D75 1.00 BC 1.799.59 1,799.59 160 000 126221 UVP-1000 6" X 9" CS6 1.00 CS 227.46 227.46 1.650 Total Weight Net Sales Shipping & Processing Sales Tax TOTAL 661 .650 4.370.17 0.00 0.00 4,370.17 Page 1 of 1 • Vitae Chemical ., • Solutions Care for Work Environments November 3,2021 To Whom It May Concern: State Chemical Solutions, a division of State Industrial Products, manufactures a variety of specialty cleaning chemicals, degreasers, disinfectants, drain care, air care, coatings, and water treatment products. Including a full line of Green Seal and Ecologo Certified products. We are also the sole manufacturer and distributor of its products including Pit RaiderTM, a biological lift station treatment, represented and distributed through its own network of sales personnel and warehouse facilities. Sincerely, hUlna/ B 'an K. Wamser Corporate Accounts Coordinator 5915 Landerbrook Drive•Mayfield Heights,Ohio 44124.440-565-5555•Fax:888-771-9670•www.statechemicai.com State Chemical Solutions is a Division of State Industrial Products 8EGSW Environmental Group Southwest QUOTE Date EGSW LLC I Oct 12,2021 5804 Babcock Rd.#169 Expiry San Antonio,TX 78240 City of Port Arthur Jan 10,2022 United States P.O. Box 1089 PORT ARTHUR TEXAS 77641 Quote Number QU-1498 Reference 21-22 MS quote Item Description Quantity Unit Price Tax Amount USD MS- Micro-Solve-55 Gal. Drum 1.00 3,000.00 Tax Exempt 3,000.00 Drum3000 MSS- Micro-Solve-55 Gal. Drum Shipping 1.00 250.00 Tax Exempt 250.00 DrumShippi ng250 Subtotal 3,250.00 TOTAL USD 3,250.00 Terms This quote will expire in 90 days. "No water, no life. No blue, no green."—Sylvia Earl • • • • Bio-Tech Industries, Inc. Mfg. g November 2, 2021 City of Port Arthur Attn: Tashira Glover Marolean Blanchette Re: Sole Source Micro-Solve Distribution Dear Ms. Glover, Please accept this letter as certification that EGSW has exclusive distribution rights to the State of Texas. Rights to sell and market our product; Micro-Solve®, throughout the entire state of Texas. Should you have any questions, please feel free to contact me at (904) 272-6446. Sincerely, Sandra J. McGarva CEO sp pc File Mr. Troy Najar FOR A GREENER TOMORROW P.O. Bar 65276.Orange Park.Florida 3 2065-0005 Phone("904)272-6446 Fax(904)276-9662 E-mail BTIndFI(avol Share Corporation Sales Order 7821 N. Faulkner Road SHARE Milwaukee, WI 53224 CORP 1-800-776-7192 10/12/21 1 / 1 Billing: 5102431 Shipping: CITY OF PORT ARTHUR UTILITY OPERATIONS CITY OF PORT ARTHUR UTILITY OPERATIONS ATTN ACCTS PAY ATTN MAROLEAN BLANCHETTE/UTILITY STORE Po Box 1089 111 Henry 0 Mills Blvd Port Arthur,Texas Port Arthur,Texas 77641-1089 US 77640-2434 US Customer Phone #: 409-983-8551 Sales Rep Cust Quote # Ship Via Terms Customer PO # Mickey Bruce 105148 R & L CARRIER NET 30 - C null Qty UoM Description Part Number Unit Price 1.00 EA FLOATING LIFT STATION DEGREASER & 13230155 1,925.00 USD 1,925.00 ODOR CONTROL- 55 GA 1.00 EACH Freight-NonTaxable FREIGHT- 0.00 USD 0.00 NonTaxable Total USD 1,925.00 Special Instructions: SHARE CORP November 2, 2021 To whom it may concern: This letter is to confirm that Share FLOATING LIFT STATION DEGREASER WITH ODOR CONTROL is manufactured and packaged by Share Corporation. All Share-brand specialty maintenance chemical products are the exclusive products of Share Corporation and are only available through authorized Share Sales Agents. Our representatives call on and sell to industrial, institutional, municipal, and governmental accounts. Our product line includes over 500 proprietary, industrial-grade, specialty maintenance products, manufactured and sold by Share Corporation as Share brand products. We sell directly to our end-user clients and none of our products are sold through distributors, re-distributors or at retail. If I can be of any further assistance, please do not hesitate to email or call me at your convenience. Thank you for your interest in Share Corporation and our line of fine maintenance products. Sincerely, V,gt, Dan Gould Director Business Development 773-972-0433 cell 800-776-7192 office Share Corporation P.O. Box 245013 7821 N. Faulkner Road Milwaukee, WI 53224-9513 ® QUOTE PR 0 PRO CHEM,INC. Estimate# 33249 P.O.Box 1309 CHEN1 Alpharetta,GA 30009-1309 Date 10/12/2021 Expires 11/12/2021 Bill To Ship To City of Port Arthur City of Port Arthur-Water Utilities ATTN:ACCOUNTS PAYABLE 111 Henry 0 Mills Blvd P.O. Box 1089 Port Arthur TX 77640-2434 Port Arthur TX 77641-1089 United States United States Attn:City of Port Arthur-Water Utilities:Marolean Blanchette Salesperson PO# Shipping Method FOB Billing Terms Account# Bledsoe, Brittany DEST Net 30 713922 Item Number Description Quantity Units Price Extended Price Open Market 242055 Eco Lift 1 55 GL DRUM 2,346.30 2,346.30 It's been a pleasure working with you! Total $2,346.30 This quote valid for 10 days unless otherwise noted. Freight quotes are for standard shipping and are subject to change if special requests are made by the customer. No returns or cancellations on virus related products. To accept this quotation, sign here and return: PRO CHEM, INC. P.O.Box 1309 Alpharetta, GA 30009-1309 Phone 770-740-2800 Toll Free 800-241-8180 www.procheminc.com PRO CHEM Pro Chem, Inc. April 20, 2021 To: City of Port Arthur PO Box 1089 Port Arthur,TX 77641 Marolean Blanchette From: Pro Chem Corporate Office Re: Single Source Letter This letter is to confirm that Pro Chem, Inc located in Alpharetta, GA is the single source for the product listed below. Pro Chem Eco Lift For additional information, please call 770-740-2800. Thank you for your business, UGC tAi -ti"—C-- Ticia White Compliance Specialist 1475 Bluegrass Lakes Parkway Alpharetta, GA 30004 (800) 241-8180 www.procheminc.com PIONEER =*:: RESEARCH CORPORATION 3110 NORTH 19th AVENUE, PHOENIX,AZ. 85015 PH(602)230-0012 FX(602)230-7444 P.O.BOX 56100,POSTAL STATION A,TORONTO,ONTARIO M5W4L1 www.pioneerresearchcorporation.com PRICE QUOTE DATE: 11/4/2021 CO NAME: PORT ARTHUR WWTP ATTN: BRIAN WALLACE ADDRESS: 6300 PROCTOR STREET CITY: PORT ARTHUR STATE: TX ZIP: 77642 PHONE: 409-983-8180 FAX: E-MAIL: brian.wallace@portarthurtx.gov QTY: DESCRIPTION: UNIT$: TOTAL$: 5 GALS EN SOLV 89.95 449.75 1 5 GALS FLEET MASTER 89.95 449.75 1 SHIPPING 72.32 72.32 Please note this pricing reflects all monthly invoices on Customer Order#196532. 1971.82 TERMS: NET 15 SHIP FOB: PRE-PAID &ADDED FROM: MIKE KELLY CONTACT#: 602-230-0012 FEDERAL I.D.# 86-0632264 - SAM# 3MJP9 - DUNS#! GSA# 607345238 REV 12/30;20 P I O N E E R _ RESEARCH CORPOR A TION 3110 NORTH 19th AVENUE, PHOENIX,AZ. 85015 PH(602)230-0012 FX(602)230-7444 www.pioneerresearchcorporation.com November 4, 2021 Port Arthur WWTP Attn: Brian Wallace • 6300 Proctor St Port Arthur, TX 77642 Dear Brian, Please be advised that we are the sole manufacturer and distributor of the En-Solv and Fleet Master products. If we can be of further assistance to you, don't hesitate to call us at 602-230-0012. Yours truly, P Mark Adams Customer Service REV 11010