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HomeMy WebLinkAboutPR 22225: PURCHASES OF P-25 COMPATIBLE PORTABLE RADIOS AND MOBILE RADIOS ��� II11!//,/ City of w V 40 urt rthur - /, . www.PortArthurTx.gov NTEROFFICE MEMORANDUM Date: October 27, 2021 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief RE: PR 22225 Purchases of P-25 Compatible Portable Radios and Mobile Radios Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 22225 authorizing the purchase of Twenty-five (25) Portable Radios and Fifteen (15) Mobile Radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-21 for $207,185.91. Background: The current inventory of Fire Department portable radios has met the end of their service life. Repair parts are scarce or are no longer available and Motorola no longer services XTS2500 portable radios or XTL2500 mobile radios. This purchase is the second part of a four (4) year plan to replace the Fire Department portable and mobile radio inventory with Motorola APX6000XE portable radios,APX6500 mobile radios,and their component accessories. These items are P-25 compatible with the Southeast Texas Regional Radio System and allow our regulatory enforcement personnel and supporting personal, including external mutual aid organizations at the local, regional, state, and federal levels the ability to intraoperatively communicate with the Port Arthur Dispatch network and other public safety entities across the P-25 Southeast Texas Regional Radio System network platform which is a critical public safety need. Budget Impact: This is a, budgeted item in this FY budget. Funding is available in Account No. 001-19-047- 8522-00-30-000 Equipment. Recommendation: The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No.22225 10/27/21 rlh RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FIVE (25) PORTABLE RADIOS AND FIFTEEN (15) MOBILE RADIOS AND THEIR P-25 COMPLIANT COMPONENT ACCESSORIES FOR THE FIRE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA05-21, IN THE AMOUNT OF $207, 185. 91; FUNDING IS AVAILABLE IN ACCOUNT NO. 001-19- 047-8522-00-30-000 EQUIPMENT WHEREAS, the Fire Department has found it necessary to purchase twenty-five (25) portable radios and fifteen (15) mobile radios and their P-25 compliant component accessories; and WHEREAS, the radios currently in use have reached the end of their service life and are no longer supported; and WHEREAS, Port Arthur Fire Department currently utilizes Motorola radios on the existing radio system; and WHEREAS, the Fire Department must use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers, other ancillary equipment, resulting in higher costs; and WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, pursuant to Res . 11-196 , the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and P.R. No.22225 10/27/21 rlh WHEREAS, Motorola Solutions has provided a quote for Motorola APX6000XE portable radios and APX6500 mobile radios and their P-25 compliant component accessories with HGAC Contract RA05-21 pricing; (see quotes attached hereto as Exhibit "A" ) ; and WHEREAS, funds are available for this purchase in account number 001-19-047-8522-00-30-000 Equipment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby authorizes the purchase of twenty-five (25) portable radios and fifteen (15) mobile radios and their P-25 compliant component accessories from Motorola Solutions of Houston, Texas, through HGAC Contract RA05- 21, in the total amount of $207, 185 . 91 . Section 3 . That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of , 2021 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote : AYES : Mayor: Councilmembers : ; NOES : . P.R. No.22225 10/27/21 rlh Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val izeno City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton City Manager APPROVED AS TO AVAILAB TTY OF FUNDS: Kandy Da iel Interim Finance Director 64114, Clifto Williams, `CPPB Purchasing Manager P.R. No . 22225 10/27/21 rlh EXHIBIT "A" Q MOTOROLA SOLUTIONS QUOTE-1586676 -25 APX6000XE-15APX6500-FD Billing Address: Shipping Address: Quote Date:10/27/2021 PORT ARTHUR, CITY OF PORT ARTHUR, CITY OF Expiration Date:01/25/2022 PO BOX 1089 300 WACO Quote Created By: PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77640 Mike Wise US US mike.wise@bearcom.com 14098421776 End Customer: PORT ARTHUR, CITY OF Louie Havens robert.havens@portarthurtx.gov (409)983-8737 Contract: HGAC RA05-21 Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price APXTM 6000 Series APX6000 XE 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 25 $2,385.64 $2,385.64 $59,641.00 PORTABLE 1a QA01648AA ADD: HW KEY 25 $3.65 $3.65 $91.25 SUPPLEMENTAL DATA 1b Q361AR ADD: P25 9600 BAUD 25 $219.00 $219.00 $5,475.00 TRUNKING 1c QA02006AA ENH: APX6000XE RUGGED 25 $584.00 $584.00 $14,600.00 RADIO 1d H38BT ADD: SMARTZONE 25 $876.00 $876.00 $21,900.00 OPERATION 1e QA01427AB ALT: IMPACT GREEN 25 $18.25 $18.25 $456.25 HOUSING if Q806BM ADD:ASTRO DIGITAL CAI 25 $375.95 $375.95 $9,398.75 OPERATION 1g QA05751AA ADD: NO ENCRYPTION, 25 $0.00 $0.00 $0.00 CLEAR RADIO(NO ADP)(US ONLY) 1h QA07576AB ALT:TIA4950 BATT IMPRES 2 25 $120.45 $120.45 $3,011.25 LIION 4600MAH (PMNN4573A) Go Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the-Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively-Products-).If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 1 Q MOTOROLA SOLUTIONS QUOTE-1586676 -25 APX6000XE-15APX6500-FD Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 1i HA00025AH ADD: 5Y ESSENTIAL 25 $482.00 $482.00 $12,050.00 ACCIDENTAL DAMAGE 2 NNTN8863A CHARGER, SINGLE-UNIT, 25 $117.75 $117.75 $2,943.75 IMPRES 2, 3A, 100-240VAC, US/NA PLUG 3 LSV00Q00202A DEVICE PROGRAMMING 25 $90.00 $90.00 $2,250.00 4 PMMN4107C XE500 EXTREME TEMP 25 $412.50 $412.50 $10,312.50 REMOTE SPKR MIC GREEN, NEXT GEN FIRE RSM MODEL 1.5 APXTM 6500/Enh Series ENHANCEDAPX6500 5 M25URS9PW1BN APX6500 ENHANCED 7/800 6 $2,158.61 $2,158.61 $12,951.66 MHZ MOBILE 5a QA01648AA ADD: HW KEY 6 $3.65 $3.65 $21.90 SUPPLEMENTAL DATA 5b GA00249AE ADD: 3Y ESSENTIAL 6 $344.00 $344.00 $2,064.00 ACCIDENTAL DAMAGE 5c G51AU ENH: SMARTZONE 6 $876.00 $876.00 $5,256.00 OPERATION APX6500 5d G67DT ADD: REMOTE MOUNT E5 6 $216.81 $216.81 $1,300.86 APXM 5e GA01606AA ADD: NO GPS/WI-FI 6 $0.00 $0.00 $0.00 ANTENNA NEEDED 5f B18CR ADD:AUXILIARY SPKR 7.5 6 $43.80 $43.80 $262.80 WATT APX 5g G444AH ADD:APX CONTROL HEAD 6 $0.00 $0.00 $0.00 SOFTWARE 5h QA05751AA ADD: NO ENCRYPTION, 6 $0.00 $0.00 $0.00 CLEAR RADIO(NO ADP)(US ONLY) 5i G806BL ENH:ASTRO DIGITAL CAI OP 6 $375.95 $375.95 $2,255.70 APX 5j GA01670AA ADD: APX E5 CONTROL 6 $475.96 $475.96 $2,855.76 HEAD 5k W22BA ADD: STD PALM 6 $52.56 $52.56 $315.36 MICROPHONE APX 0 Aemsn ta)n aact ti000lriozwsn C uMstootoroa t'o quotes eb aesqedumead nuoje e ocse ned scowaen(sc ofl eeeylid^aPnrdodece dI fw not tUe dcolnytrinagA bewme nCt uesotm ebre atwned eMn otooro(ath en"d UCdseolymieg ,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-5:36-1115800 Page 2 Q MOTOROLA SOLUTIONS QUOTE-1586676 -25 APX6000XE-15APX6500-FD Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 51 G174AD ADD:ANT 3DB LOW-PROFILE 6 $31.39 $31.39 $188.34 762-870 5m G361AH ENH: P25 TRUNKING 6 $219.00 $219.00 $1,314.00 SOFTWARE APX 6 LSV00Q00202A DEVICE PROGRAMMING 6 $90.00 $90.00 $540.00 APXTM 6500/Enh Series ENHANCEDAPX6500 7 M25URS9PW1BN APX6500 ENHANCED 7/800 9 $2,158.61 $2,158.61 $19,427.49 MHZ MOBILE 7a B18CR ADD:AUXILIARY SPKR 7.5 9 $43.80 $43.80 $394.20 WATT APX 7b QA01648AA ADD: HW KEY 9 $3.65 $3.65 $32.85 SUPPLEMENTAL DATA 7c G444AH ADD:APX CONTROL HEAD 9 $0.00 $0.00 $0.00 SOFTWARE 7d G66BJ ADD: DASH MOUNT E5 APXM 9 $91.25 $91.25 $821.25 7e QA05751AA ADD: NO ENCRYPTION, 9 $0.00 $0.00 $0.00 CLEAR RADIO(NO ADP)(US ONLY) 7f G806BL ENH:ASTRO DIGITAL CAI OP 9 $375.95 $375.95 $3,383.55 APX 7g GA00249AE ADD: 3Y ESSENTIAL 9 $344.00 $344.00 $3,096.00 ACCIDENTAL DAMAGE 7h G51AU ENH: SMARTZONE 9 $876.00 $876.00 $7,884.00 OPERATION APX6500 7i GA01670AA ADD: APX E5 CONTROL 9 $475.96 $475.96 $4,283.64 HEAD 7j W22BA ADD: STD PALM 9 $52.56 $52.56 $473.04 MICROPHONE APX 7k G174AD ADD:ANT 3DB LOW-PROFILE 9 $31.39 $31.39 $282.51 762-870 71 G361AH ENH: P25 TRUNKING 9 $219.00 $219.00 $1,971.00 SOFTWARE APX 7m GA01606AA ADD: NO GPS/WI-FI 9 $0.00 $0.00 $0.00 ANTENNA NEEDED 8 LSV00Q00202A DEVICE PROGRAMMING 9 $90.00 $90.00 $810.00 Go Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement-)Cat authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govem the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-8:36.1115800 Page 3 0 MOTOROLA SOLUTIONS QUOTE-1586676 -25 APX6000XE-15APX6500-FD Line# Item Number Description Qty Contract Price Sale Price Ext.Sale Price 9 Incentive Expiration Date:01/01/2022 1 -$7,129.75 -$7,129.75 -$7,129.75 Grand Total $207, 185.91 (USD) Notes: • H-GAC Contract RA05-21 25 APX6000XE with Accessories 6 APX6500 Remote Mount Mobiles 9 APX6500 Dash Mount Mobiles All Radios No Encryption/Clear Radio Ayre sales tasaact tiaouholriozwsn C uMsototomroelr sqoe411 ato purcha iss eb aeqsep omne and ndbojre scet rvito chese otterr mcse nasned scoofntwdaitireon sc oofll ethcealylid'aPnrdo euxcetcsu""t)e.dI fw rnoUenn dceornyitrangc tAeretweeemen nCt eusotsm ebre atwned eMn otMoortoolrao ah aen"d"UCdsetomneg ,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-8:36-1115800 Page 4 © MOTOROLA SOLUTIONS Purchase Order Checklist Marked as PO/ Contract/Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/Contract Number PO Date Vendor= Motorola Solutions, Inc. Payment (Billing) Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone#and EMAIL for customer accounts payable dept Ship To Contact Name & Phone# Tax Exemption Status Signatures (As required)