HomeMy WebLinkAboutPR 22208: PURCHASE OF ONE 2022 FORD F-550 HERBICIDE TRUCK FOR THE PARKS AND RECREATION DEPARTMENT FOR SILSBEE FORD City of o :
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INTEROFFICE MEMORAN D U M
Date: November 5, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation Ok
RE: P.R. 22208-Purchase of One (1) 2022 Ford F-550 Herbicide Truck for the
Parks and Recreation Department from Silsbee Ford
Introduction:
The intent of this agenda item is to request the City Council's approval of P.R. No. 22208
authorizing the purchase of One (1) 2022 Ford F-550 Herbicide Truck for the Parks and
Recreation Department, from Silsbee Ford of Silsbee, Texas through GoodBuy Cooperative
Purchasing Program in the amount of$61,044.75.
Background:
The Parks and Recreation Department is responsible for mowing various city properties,parks,
and right-of-ways. Since controlling weeds and harmful pests is important for ensuring the
enjoyment and sustainability of our park spaces and trees,we have reintroduced the application
of herbicides and pesticides for periodic use in problem areas. The purchase of this herbicide
truck will aid in this endeavor.
Budget Impact:
Funds are available in the Capital Reserve Fund Account No. 625-25-000-8522-00-00-000.
Recommendation:
It is recommended that the City Council approve P.R. 22208 authorizing the City Manager to
purchase One(1), 2022 Ford F-550 Herbicide Truck for the Parks and Recreation Department
from Silsbee Ford of Silsbee, Texas through GoodBuyCooperative Purchasing Program in an
amount not to exceed$61,044.75.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R.No. 22208
11/05/2021 DG
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1)
2022 FORD F-550 HERBICIDE TRUCK FROM SILSBEE FORD OF SILSBEE, TEXAS
FOR THE PARKS AND RECREATION DEPARTMENT THROUGH THE GOODBUY
COOPERATIVE PURCHASE PROGRAM, PRODUCT PRICING NUMBER 21 8F000 IN
THE AMOUNT OF $61,044.75; FUNDING IS AVAILABLE FROM CAPITAL RESERVE
ACCOUNT NUMBER 625-25-000-8522-00-00-000.
WHEREAS, the Parks and Recreation Department is responsible for mowing various
city properties, parks and right-of-ways; and,
WHEREAS, the Parks and Recreation Department is in need of equipment to help with
the mowing areas of the city in a short amount of time which will help to increase productivity;
and,
WHEREAS, since controlling weeds and harmful pests is important for ensuring the
enjoyment and sustainability of our park spaces and trees, we have reintroduced the application
of herbicides and pesticides for periodic use in problem areas; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as GoodBuy
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for Cooperative Purchasing with the GoodBuy Cooperative Purchasing
Program; and,
WHEREAS, Silsbee Ford of Silsbee, Texas, is part of the GoodBuy Cooperative
Purchasing Program under Product Pricing number 21 8F000 and submitted a quote for one (1)
2022 Ford F-550 Herbicide Truck in the amount of $61,044.75 attached hereto as Exhibit A;
now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
P. R.No.22208
11/05/2021 DG
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby authorized to
purchase one (1) 2022 Ford F-550 Herbicide Truck from Silsbee Ford of Silsbee, Texas through
GoodBuy Cooperative Purchasing Program under Product Pricing Number 21 8F000, in the
amount of$61,044.75; and,
Section 3. That the funding for this purchase is to be charged to the Capital Reserve
Account Number 625-25-000-8522-00-00-000; and,
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2021,
at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
ATTEST:
Sherri Bellard
City Secretary
APPI.OVE AS TO FORM: APPROVED FOR ADMINISTRATION:
U
Valecia e Ron Burton
City Attorney City Manager
P. R.No. 22208
11/05/2021 DG
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel/
Interim Director of Finance
Chandra Alpough
Director of Parks and Recreation
ift) 1,kis iNtgAf ,
Clifto; Williams, CPPB
Purchasing Manager
P. R.No. 22208
11/05/2021 DG
EXHIBIT A
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PRODUCT PRICING SUMMARY
GOODBUY 21 8F000 VEHICLES
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: JOHNNY BROWN Phone: 409-880-9191
Email: Email: gangelle cowboyfleetagmail.com
Product Description: 2022 FORD F-550 REG CAB Date: November 3.2021
A. Bid Item: A.Base Price: $ 34,998.00
B. Factory Options
('ode Options Bid Price Code Options Bid l'rice
EXT WHITi
POWER LOCKS/WINDOWS 5 915.
7.3L V8 GAS
10-SPD.AUTO
40/20/40 VINYL SEATS QUOTE EXPIRES 11-12-21
Total of B. Published Options: S 915.00
Published Option Discount(5%) $ (45.75)
C. Additional Options Inot to exceed 25%I $= 0.0 %
Options Bid Price Options Bid Price
1
11
Total of C.Unpublished Options: S -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): S -
E. Lot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment: TRUX FLATBED W/SPRAYER S 24,790.00
G. Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: $ 60,744.75
I. Quantity Ordered I x K= $ 60,744.75
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 61,044.75
Trux Service Body& Rigging LLC Estimate
1550 East Cardinal
Beaumont,Texas 77705 Date Estimate#
5/27/2021 670
Name/Address
SILSBEE FORD
1211 US HIGHWAY 96 N
SILSBEE,TX 77656
Project
Description Qty Rale Total
11'4"ALUMINUM FLATBED MOUNTED ON 84"CA FORD 1 22,495.00 22.495.00
F-450/550. Honda IGX 800 at 4000 PSI 8 GPM Cold Water
Washer Skid,525 gallon horizontal leg tank,18"MANUAL
CARBON STEEL REELCRAFT HOSE REEL,SPRAYER
MOUNTED FRONT CURBSIDE OF FLATBED,VALVES,
FITTINGS
BLACK STEEL TOOLBOX MOUNTED CURBSIDE REAR 1 1,095.00 1,095.00
AMBER LIGHTS MOUNTED ON HEADACHE RACK 2 200.00 400.00
4 CORNER AMBER/BLUE STROBE LIGHTS MOUNTED 2 4 200.00 800.00
FRONT GRILLE,2 REAR
ATTN:GLEN ANGELLE
CITY OF POR1 ARTHUR
Total 524,790.00
3% credit card fee will be applied for amounts over$500.00