HomeMy WebLinkAboutPR 15232: HORSESHOE CONSTRUCTION - STONEGATE MANOR SECTION 1 SEWER REHABMEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Stephen Fitzgibbons, City Manager
FROM: Kelly Eldridge, Director of Utility Operations %~G p i ~~
DATE: Apri128, 2009
SUBJECT: Proposed Resolution No. 15232
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 15232 authorizing the execution ofa contract with
Horseshoe Construction, Inc., of LaPorte, Texas, in the amount $124,600 for the Stonegate Manor Section One
Sanitary Sewer Rehabilitation Project No. 426014.
BACKGROUND
This is our last Phase I SSES project, which was developed and designed in-house. The City has an active, constructed
sanitary sewer overtlow (SSO) at the intersection of Taza Lane and the easement between FM 365 & Blackberry/Willow
Bend Lanes. In order to eliminate this SSO, we propose to perform any point repairs necessary (at least one majorrepair)
and rehabilitate the entire section by pipe bursting method, enlarging the pipe diameter in some sections. This is a much
less disruptive and expensive rehabilitation method. During the advertising process, we issued eight (8) sets ofplans and
specifications (2 to vendors and 6 to contractors), and all six contractors attended the mandatory pre-bid meeting on April
16, 2009. We received the following six (6) bids on April 22, 2009:
Bidder Total Bid
ALLCQ, Inc. $235,802.50
Beaumont, TX
SIMCO Enterprises, LTD $335.050.00
Groves, TX
Horseshoe Construction, Inc. $124,600.00
LaPorte, TX
Huff & Mitchell, Inc. $235,850.00
Cypress, TX
SKE Constmction $148,300.00
Alvin, TX
Brystaz Contracting Inc. $519,550.00
Beaumont, TX
BUDGET/FISCAL EFFECT
Engineer's estimate: $200,000. Funds aze available in Fund No. 426-1625-532.83-00, Project No. 426014.
STAFF/EMPLOYEE EFFECT
City staff designed and will oversee this 120 day project.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 15232 authorizing the execution of a contractwith
Horseshoe Construction, Inc., of LaPorte, Texas, in the amount $124,600 for the Stonegate Manor Section One
Sanitary Sewer Rehabilitation Project No. 426014.
P.R. No. 15232
04-28-09
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT AND
AUTHORIZING THE EXECUTION OF SAID CONTRACT IN
THE AMOUNT OF $124,600.00 FOR THE STONEGATE MANOR
SECTION ONE SANITARY SEWER REHABILITATION
PROJECT NO. 426014, BETWEEN THE CITY OF PORT
ARTHUR AND HORSESHOE CONSTRUCTION, INC., OF
LAPORTE, TEXAS, ACCOUNT NO. 426-1625-532.83-00,
PROJECT N0.426014.
WHEREAS, the City is currently under an Agreed Order with the TCEQ to rehabilitate its
sanitary sewer system; and,
WHEREAS, there exists a need to eliminate sanitary sewer overflows in our collection and
treatment systems; and,
WHEREAS, the City of Port Arthur advertised and received bids from six contractors for
the Stonegate Manor Section One Sanitary- Sewer Rehabilitation Project No. 426014; and,
WHEREAS, a copy of the bid tabulation is attached hereto as Exhibit "A"; NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Council of the City of Port Arthur hereby awazds the contract for the
Stonegate Manor Section One Sanitary Sewer Rehabilitation Project No. 426014 to the lowest
responsive bidder to-wit; Horseshoe Construction, Inc., of LaPorte, Texas; for sewer line
construction at $124,600.00; and,
THAT the City Manager of the City of Port Arthur is hereby authorized to execute on behalf
of the City of Port Arthur a contract between the City of Port Arthur and Horseshoe Construction,
Inc. in the amount of $124,600.00, a copy attached hereto as Exhibit "B"; and,
THAT the contractor shall not proceed on any phase or segment of this work until a Notice
P.R. No. 15232
04-28-09
Page 2 of 3
to Proceed is issued with receipt of performance and payment bond and certificate of insurance; and,
THAT, the said contract is an exact duplicate of a City Standazd Form contract except for
the changes (if any) shown in the Certificate of Standazd Form Contract, a copy ofwhich is attached
hereto as Exhibit "C", and said changes aze hereby approved; and,
THAT, the contractor shall sign the contract documents as well as this resolution agreeing to
the terms hereof; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2009
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
ATTEST:
Deloris Prince
Mayor
APPROVED AS TO FORM:
~ ~~
Tern Hanks
City Secretary
Mazk Sokolow
City Attorney
P.R. No. 15232
04-28-09
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons
City Manager
~ ~~
Kelly EI ridge
Director of Utility Operations
APPROVED AS TO AVAILABILITY OF FUNDS:
Rebecca Underhill
Director of Finance
Account No.: 426-1625-532.83-00
Project No.: 426014
AGREED TO:
Horseshoe Construction, Inc.
Date
EXHIBIT A
CITY OF PORT ARTHUR TEXAS
Bid 'Cahulation
Utility Operations
Sanitary Sewer Rehab Stonegate Manor 1
Bid Opening llate: April 22, 2009
NAME OF BIDDEKS
Horseshoe SKE Huff &
Mitchell
Construction Construction Allco
Total Cost Total Cost Total Cost Total Cost
Sanitary Scwcr Iichah
Stone ate Manor 1 $124,000.00 $]48,3110.Up $235,802.50 $235,8511.0
Ycs Yes Yes
Bid Bond 5'% Yes
. _,,.__.,. ~rtir Alvin. TX Beaumont, TX C ress, TX
;~
% ~ f /' -
Shawna Tuhhs, Purchasing Manager
~ ~ - b9
ace
Brystar
Contractinl
Total Cost
Yes
TX
Simco
:nterprises
Total Cost
Yes
TX
BID TABLE : STONEGATE MANOR SECTION 1 SEWER REHABILITATION _ __
PROJECT NO: 426014 CITY OF PORT ARTHUR WATER UTILITIES DEPARTMENT _
BID DATE: APRIL 22, 2009. NO OF ADDENDUM =0 Date Advertised: April 5, 2009 _
NUMBER OF BID PACKAGES PICKED UP = 8 NUMBER OF BIDS RECEIVED = 6
~ _
~ ___ __ ____
_ _ ---
Item # Brief Description of Work ite _
Unit Qty Horseshoe Const. SKE Const. Allco Inc. _ Huff & Mitchell _
See Full Description in Schedule Unit Price Total Unit Price _ Total Unit Price Total Unit Price Total _
-
1 er...
Point Repair 8 inch Sew Each 4 100.00_ 400.00 (
__250.00
~ ___1000.00 _ 2,250.00 9,000.00 2,000.00 8000.00
__
2 _
_
Continue Beyond above PR LF 250_ 3.00 _ 750.00 1.00 _ 250.00 _51.45 12,862.50 3D.00 ~ 7500.00
3 ___
Pipe Bursting 8 inch to 8.625 LF 1000 _ 27.00 27000.00 28.00
_ 28000.00_ 47.46 47,460.00_ 40.00 40000.00
__
4 _
Pipe Bursting 8 inch to10_750 _ _ LF _2000 30.00 60000.00 _36.00 _72000.00___ __49.63 99,260.00 _ 4.1.00 _ 82000.00
__
_
5 Trench Safety System LF 40
0 1.00_ 400.00 1.00 400.00 1.00 400.00 1.00 __ 400.00
_
6 __
R &R New Fence upto 6 ft.. __
__
LF _
200 4.00 800.00 1.00_ 200.00 __ 25.00 5,000.00 25.00 5000.00
7 R &R New Fence over 6 ft.... _
LF 200 5.00 1000.00 _ 1.00 200.00 35.00 7,000.00 35.00 7000.00
8 Extra CS Sand......... CY 100 12.00 1200.00 1.00 100.00 49.00 4,900.00 15.00 1500.00
9 Extra Excavation....... CY 150 20.00 3000.00 75.00 11250.00 20.00 3,000.00 15.00 2250.00
10 Restore Laterals .............. Each 30 400.00 12000.00 550.00 16500.00 550.00 16,500.00 1,500.00 45000.00
11 Rehab/Coat Manholes LF 100 75.00 7500.00 85.00 8500.00 126.00 12,600.00 125.00 12500.00
12 Ad'ust/Raise Manhole Cover... Each 2 350.00 700.00 500.00 1000.00 550.00 1,100.00 450.00 900.00
13 New Std. Fiberglass MH... Each 1 1850.00 1850.00 2000.00 2000.00 4,170.00 4,170.00 3,000.00 3000.00
14 Saw Cut Pavement.......... LF 200 4.00 800.00 1.00 200.00 6.50 1,300.00 6.00 1200.00
15 Replace Conc/Asph Pavement SF 500 4.00 2000.00 3.00 1500.00 8.50 _4,250.00 20.00 10000.00
16 Extra Bypass Pumpin Each 2 100.00 200.00 100.00 200.00 1,000.00 2,000.00 2,300.00 4600.00
17 .............
Cash Allowance LS 1 5000.00 5000.00 5000.00 5000.00 5,000.00 5,000.00 5,000.00 5000.00
. Total: 124600.00 otal: 148300.00 _ Total: 235,802.50 Total: 235850.00
1 2 3 _
- 4
_--
Other Bidders:
5.Simco Ente~ses: $335,050.00
---
6.Brystar Contracting: $ 519,550 00 _
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r __
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--_-_.
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I
, ~ a
EXHIBIT B is available for review
in the City Secretary's Office
EXHIBIT C
Page 1 of 2
(City of Port Arthur)
(Law Department)
(Requued Form)
(7/8/88)
(10/5/89)
(3/15/90)
(9-8-94)
(p.2 Revised 9/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract") affixed to the attached Proposed City Council Resolution No
15232 is an exact duplicate of an applicable standard form contract (the title of which is shows below) previously
approved by the Law department and adopted as a standard form by City Council Resolution, except for the blanks that
have been filled in with all necessary information and except for the changes described below.
The title of the applicable standard form contract is:
[] Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89; 4/28/94
[X] Non-Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/89; 4/28/94
[ ] Federal -Professional Services -Engineering Contract, Revised 1/5/88, 5/89 (§ 10) 7/89/(§8); 10/89; 2/91 (§8)
[ ] Non-Federal -Professional Services -Engineering Contract, Revised 1/5/88, 5/89(§ 10), 7/89(§8); 10/89;
2/91(§8)
[ ] CDBG -Professional Services -Engineering Contract, Revised 1/5/88, 5/89 (§ 10), 7/89(§8), 10/89; 2/91 (§8)
[ ] Federal -Professional Services -Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§ 10), 7/89 (§8);
10/89; 2/91 (§8)
[ ] Non-Federal -Professional Services -Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§ 10), 7/89
(§8); 10/89; 2/91 (§8)
[ ] CDBG -Professional services -Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§ 10), 7/89 (§8);
10/89; 2/91 (§8)
(] Other Standard Form Contract, described as follows:
The changes are as follows: (Put an "X" in the appropriate [ ])
[X] None.
[ ] The following described provisions at the indicated page, section, etc. of the standard form have been deleted
from said contract:
Page 1 of 3
(p2 Revised 9/18/90)
(Certificate of Standazd Form Contract, page 2)
DELETIONS
Page Number Section or Paragaph No. and Subsection or Subparagraph
Where Caption No.
Deleted Provision Which and Caption
Is Contains Provision Which Contains Provision
Found On Standazd Form Deleted From Form Deleted From Form
None.
Description of
Provision Deleted
[ ] The following described provisions at the indicated page, section, etc. of the standazd form have been altered,
modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Page § & caption
sub § & caption, etc.
Sub § or Sub ¶ No. of said conhact
Page No. § or ¶ No. & Caption & Caption Description which contains altered,
Where of of of etc. provision; &
Provision Found Standazd Form which Standard Form Provision Description of Alteration
on Contains Provision which in etc.
Standard Form Contains Provision Standard Form
Page 2 of 3
p3 Revised 9/18/90)
(Certificate of Standard Form Contact, page 3)
[ ] The following provisions have been added to Said Contract:
Page, Section and Caption
Subsection and Caption, etc. of Said Contract Which
Contains the Added Provision and Description Thereof
I further certify that said attached proposed City Council Resolution contains the following provision:
"That said contract is an exact duplicate of a City Standard Form Contract except for the changes described in the
Certificate of Standard Form Contract, a copy of which is attached hereto as Exhibit "C" and is hereby incorporated
by reference, and said changes are hereby approved."
I understand that this certificate will be relied on by the Law Deparhnent in reviewing and approving (or
rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract.
Signed this ~L` day of ~~, 2009.
Departmen Head
Page 3 of 3