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HomeMy WebLinkAboutPR 22244: YOUTH EMPLOYMENT PROGRAM `o ,c .:_ _„--.. ., ,,,, \ PORT*ARTHUR ONOMIC DEVELOPMENT CORPORATION INTEROFFICE MEMORANDUAM Date: November 3, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: George Davis, Interim CEO Port Arthur EDC RE: PR 22244—Youth Employment Program Introduction: The intent of this Agenda Item is to seek City Council's approval for utilizing pre-employment workforce training funds to implement the PAEDC 2022 Youth Employment Program. Background: Since the Youth Employment Program's inception in 2019,local employers have retained Port Arthur youth by putting qualified youth to work with a good paying salary,the opportunity to be promoted,and has allowed Port Arthur the luxury to retain our youth so that they can work and attend the local community college.The PAEDC Board of Directors approved the use of the PAEDC Pre-Employment Training Program funds to establish a 2022 Youth Employment Program for up to twenty(20)2022 high school graduates that are Port Arthur residents,providing payment of their wages not to exceed$13.00 per hour and to place them with jobs matching their career goals. The Board of Directors of the City of Port Arthur 4A Economic Development Corporation has also found that the PAEDC 2022 Youth Employment Program will provide job opportunities for high school graduates who already possess job-related skills and the knowledge to "learn as they earn". Budget Impact: The PAEDC Youth Employment Program will help up to(20)graduating Port Arthur students that are Port Arthur residents,providing payment of their wages not to exceed $13.00 per hour and to place them with jobs matching their career goals not to exceed $83,200. Recommendation: It is recommended that the City Council of the City of Port Arthur authorize the Port Arthur EDC to move forward with utilizing pre-employment workforce training funds not to exceed $83,200 to implement a 2022 Youth Employment Program. P. R. No. 22244 11/2/2021 RML RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO UTILIZE PRE-EMPLOYMENT WORKFORCE TRAINING FUNDS TO IMPLEMENT A 2022 YOUTH EMPLOYMENT PROGRAM IN AN AMOUNT NOT TO EXCEED$83,200;FUNDS AVAILABLE IN EDC ACCOUNT NO.120-80-625-5115-00-00-000 WHEREAS, the Texas Legislature passed House Bill 1967 during the 83`d Legislative Session which amended Chapter 501 of the Local Government Code by adding §501.163 allowing for Economic Development funds to be utilized for the purpose of the pre-employment training and education; and WHEREAS,on January 27, 2014,the City of Port Arthur City Council approved the City of Port Arthur Section 4A Economic Development Corporation ("PAEDC") implementing a Community Pre-Employment Program for residents of the City of Port Arthur; and WHEREAS, since the Youth Employment Program inception in 2019, local employers have provided Port Arthur youth good paying jobs which allows the community the luxury to retain our youth so that they can work locally and attend the local community college; and WHEREAS, at its November 1, 2021 regular meeting, the PAEDC Board of Directors approved the use of funds from the PAEDC Pre-Employment Training Program to establish a 2022 Youth Employment Program for up to twenty(20)2022 high school graduates that are Port Arthur residents,providing payment of their wages not to exceed $13.00 per hour and to place them with jobs matching their career goals; and WHEREAS, the PAEDC 2022 Youth Employment Program will provide job opportunities for high school graduates who already possess job-related skills and the knowledge to "learn as they earn"; and WHEREAS, PAEDC will use guidelines (attached as Exhibit "A") for applications and the placement of up to twenty (20) Port Arthur high school graduates with employers who may have job opportunities in the fields of study of the students participating in the Youth Employment Program. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes PAEDC to use its Pre-Employment Workforce training funds for the payment of wages not to exceed$13.00 per hour for up to twenty (20) Port Arthur high school graduates to participate in the 2022 Youth Employment Program established by PAEDC with the total cost of the program not to exceed $83,200.00. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of A.D., 2021, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers #1504195 Page 2 NOES: Thurman Bartie,Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: George Davi nterim PAEDC CEO APPROVED AS TO FORM: Frank Ga a rim PAEDC Attorney APPROVED AS TO FORM: TA! 2) Valecia R. n ,City orney APPROVED AS TO AVAILABILITY OF FUNDS: nCi Kandy Daniel, terim Finance Director #1504195 Page 3 Exhibit " A " Port Arthur Economic Development Corporation Youth Employment Program (YEP) The Youth Employment Program is designed to provide a learning environment outside the classroom, for the transfer of concepts, principles, theories and models learned by the student in a professional practice setting. While meeting the academic needs of the student, the employment program also establishes a closer relationship with businesses and practitioners, provides a conduit for the exchange of contemporary thinking and insights among the companies, students, practitioners, and provides service to the community. In doing so, the Employment Program compliments the mission of the Port Arthur Economic Development Corporation Job Training Program, the Students, and Local Schools. The Port Arthur Economic Development Youth Employment Program is open to students who are residents of the City of Port Arthur and 2022 graduates of High School. The goal of this Employment Program is to offer successful candidates an opportunity to improve their skills as well as the experience of working in a business environment closely relative to their field of study. Participants generally will find the experience to be rewarding and interesting. The Port Arthur Economic Development Corporation will pay an hourly salary to all participants. Participants will be responsible for their own living accommodations and transportation. Most positions will be located within the City of Port Arthur, Texas (some positions could be offered in Beaumont or other nearby communities) and will be a maximum of eight weeks in duration. ELIGIBILITY The Port Arthur Youth Employment Program will be made available to 2022 High School Graduates who are Port Arthur residents and authorized and eligible to work in the United States. To be eligible for the PAEDC Youth Employment Program, preferred candidates will have been enrolled in a Career and Technology program at their respective high school during the 2021-2022 school year. The candidate must also receive a referral by their C&T program instructor. PAEDC-SYEP-300-09 THE APPLICATION PROCESS Youth must complete and submit completed application for consideration on or before April 15, 2022 to EDC staff. Interested individuals should submit application and a copy of a form of identification verifying residency to: Ralloda McClain-Lee Attn: Youth Employment Program 501 Procter Street, Ste. 100 Port Arthur, Texas 77640 Or to: Rmcclain-leepaedc.orq AVAILABILITY OF POSITIONS There will be a maximum of twenty (20) positions offered by the Port Arthur Economic Development. The program will be an active service learning process designed to apply theory, concepts, models and technical/clinical skills in a professional practice setting. The setting of the participant will be businesses under the close supervision of professionals who are both credentialed and practice in the student's area of study. DURATION OF EMPLOYMENT There are no uniform start dates for employment assignments. Employment will be made available starting June 13, 2022 and will last a maximum of 8 weeks. All employment will end on or before September 1, 2022. SALARIES Salary will be limited to $13.00 per hour and will be limited to 40 hours per week. Participants will not be paid for any hours worked over 40 hours per week, and cannot earn more than 320 hours of pay during employment. SUMMER EMPLOYMENT OBJECTIVES The program is a work experience that meets partial on-the-job-training in student's field of study in hopes that this experience will enable them to compete more successfully for future employment. EDC Staff will make every effort to match participants with businesses in their field of study. By the end of the summer employment, the student should be able to: PAEDC-SYEP-300-09 • Demonstrate that he or she has integrated theory with practice in his or her academic area of study. • Broaden his or her philosophy and understanding of their area of study. • Gain an understanding and appreciation of the roles, duties, legal and ethical responsibilities of a full-time professional in their area of study. • Observe and gain experience in leadership, supervisory, or administrative functions and in human relations. • Evaluate his or her strengths and weaknesses and develop strategies for improvement. Youth Participant to Port Arthur Economic Development Corporation • Inform the Port Arthur Economic Development Corporation of address, phone, e-mail and name changes. This responsibility begins at the time the student submits application and continues through the end of the employment • Complete all progress reports accordingly and in a timely manner • Consult with PAEDC on issues relating to Summer Employment Training objectives • Conduct self in professional manner, both legally and ethically. The actions of the participant reflect on the Program. Youth Participant to the Businesses • Provide appropriate forms to the Business that are required by the Program • Comply with conditions set forth in the Program and the procedures of the Business • Conform with regulations pertaining to employees of the business and carry out all assignments • Maintain client confidentiality • Evaluate each day's activities, interactions, and events • Prepare for a weekly meeting with the Business Supervisor. Ask questions and present constructive ideas • Plan thoroughly and in advance for all assignments • Notify the Business Supervisor well in advance in cases of absence from employment • Be respectful, courteous, and tactful to co-workers and clients • Consult with the Business Supervisor when confronted with problems that cannot be solved alone • Consider self as a member of the Business work team PAEDC-SYEP-300-09 Businesses to the Youth Participant and to the Port Arthur Economic Development Corporation • Complete an agreement that delineates general responsibilities, dates and hours of work, and the student's role and responsibilities in the Business • Shall not discriminate against any Employee based on race, religion, color, sex, national origin, age, gender identity, or disability • Provide a safe work environment free from harassment, hostile work environment and prohibit the use of drugs or alcohol in the workplace or during the Summer Employment • Present to the participant an overview of the Business' purposes, policies, administration, program, and facilities • Confer with the participant prior to and during employment to determine his/her responsibilities • Inform the participant of all regulations he or she must follow • Present the participant to the Business staff as a colleague to insure his or her status • Orient the participant to the community including its political, religious, economic, social and ethnic background • Assign a Supervisor for the participant • Make contact with the Summer Youth Participant at the beginning of employment and periodically thereafter • Make oral and/or written contact with the participant periodically throughout employment • Evaluate and provide feedback on written progress reports completed by the participant • Maintain open communication with the Summer Youth participant pertaining to employment, especially in the event that problems arise • Gradually induct the participant into the employment experience, beginning with observations and minor duties, adding more responsibilities as the summer continues • Meet with the participant on a weekly basis for the purpose of discussing the participant's progress and the appropriateness of the participant's responsibilities • Maintain open communication with the Port Arthur Economic Development Corporation pertaining to the program, especially in the event of problems • Evaluate and provide suggestions to the participant on each Progress Report the participant submits to Port Arthur Economic Development Corporation PAEDC-SYEP-300-09 February, 2022 Dear Local Business Owner, The Port Arthur Economic Development Corporation (PAEDC) is pleased to announce its Youth Employment Program (YEP). YEP is designed to provide a learning environment outside of the classroom, for the transfer of concepts, principles, theories and models learned by the student in a professional practice setting. The goal of this Program is to offer successful candidates an opportunity to improve their skills as well as the experience of working in a business environment closely relative to their field of study. Participants generally will find the experience to be rewarding and interesting. To be eligible for the Program, candidates must be residents of the city of Port Arthur and currently enrolled as a graduating high school senior in career and technical classes. PAEDC will pay an hourly salary to all Interns. Salary will be limited to $13.00 per hour and Interns may not exceed 40 hours per week. Interns will not be paid for any hours worked over 40 hours per week, and cannot earn more than 320 hours or $4,160 of pay during the program. Interns will be responsible for their own living accommodations and transportation. The internship is a work experience program that meets partial on-the-job-training in student's field of study in hopes that this experience will enable them to compete more successfully for future employment. PAEDC staff will make every effort to match participants with businesses in their field of study. Internships will be made available starting June 13, 2020 and will last a maximum of 8 weeks. All internships will end on or before September 1, 2022. If you wish to retain the Intern beyond September 1, 2022, your business will be responsible for all pay and or benefits beyond that date. We would like for your business to participate in the 2022 YEP Program. Please fill out and return to us the attached Participation form. Your business can help an intern broaden his or her philosophy and gain an understanding and appreciation of the roles, duties, legal and ethical responsibilities of a full-time professional in their area of study. Sincerely, geove oada, George Davis, Interim CEO Port Arthur Economic Development Corporation Port Arthur Economic Development Corporation 2022 YOUTH EMPLOYMENT PROGRAM (YEP) PARTICIPATION FORM BUSINESS NAME: BUSINESS ADDRESS: CONTACT PERSON: PHONE: FAX: E-MAIL: [ ] YES, I WILL PARTICIPATE [ ] NO, I WILL NOT PARTICIPATE HOW MANY INTERNS WILL YOU NEED? WHAT POSITION(S) WILL THE INTERN(S) HOLD? CONTACT: Ralloda Lee Phn: 409-963-0579 Fax: 409-962-4445 Email: Rmcclain-lee@paedc.org Port Arthur Economic Development Corporation Youth Employment Program Agreement EMPLOYMENT SITE PAEDC Name: Name: Port Arthur Economic Development Corporation hysical Address(4 Address: 501 Procter Street, Ste. 100 ailing Address: City,State,Zip: Port Arthur, TX, 77640 City,State,Zip: Phone: (409)963-0579 Fax: (409)962-4445 Phone: Fax: Contact:Ralloda Lee e-mail: Rmcclain-lee@paedc.org Contact: e-mail: Business Type: Private/Non-profit❑ Public/Non-profit❑ Private for profit❑ This Agreement is entered into by and between the Port Arthur Economic Development Corporation ("PAEDC") and, hereinafter referred to as the("Employment Site"). This Agreement is solely between Port Arthur Economic Development Corporation and the Employment Site. The Agreement must be completed and approved prior to the placement of a participant into a Summer Employment position. The Summer Employment Site must comply with applicable, federal, state and labor laws and regulations. The Port Arthur Economic Development Corporation will administer this Summer Employment Program with funds provided through the PAEDC Pre-Employment Training Program. This Agreement is to provide work activities for students by the Summer Employment Site. This Agreement is for the period beginning on or about June 1,2022 and ending on or about September 6,2022. Neither party to the Agreement may charge a student a fee for the referral or placement of the participant under the Agreement. The Employment Site is subject to on-site monitoring by Port Arthur Economic Development Corporation Representatives. SUMMER EMPLOYEE OBJECTIVES The employment is a work experience program that meets partial on-the-job-training in students' field of study in hopes that this experience will enable them to compete more successfully for future employment.EDC Staff will make every effort to match participants with businesses in their field of study. By the end of the Summer Employment,the student should be able to: • Demonstrate that he or she has integrated theory with practice in his or her academic area of study. • Broaden his or her philosophy and understanding of their area of study. • Gain an understanding and appreciation of the roles, duties,legal and ethical responsibilities of a full- time professional in their area of study. • Observe and gain experience in leadership, supervisory, or administrative functions and in human relations. • Complete an employment project that compliments the mission of the Port Arthur Economic Development Corporation. • Evaluate his or her strengths and weaknesses and develop strategies for improvement. PAEDC-SYEP-3 04-1 8 Business to the Employee and the Port Arthur Economic Development Corporation • Assign a Supervisor for the employee • Make contact with the Summer Employee at the beginning of employment and periodically thereafter • Make oral and/or written contact with the employee periodically throughout employment • Evaluate and provide feedback on written progress reports completed by the Summer Employee • Maintain open communication with the Summer Employee pertaining to employment,especially in the event that problems arise Summer Employee to the Port Arthur Economic Development Corporation • Inform the Port Arthur Economic Development Corporation of address,phone,e-mail and name changes.This responsibility begins at the time the Summer Employee submits application and continues through the end of summer employment • Complete all progress reports and the employment project according and in a timely manner • Consult with PAEDC on issues relating to Summer Employment Training objectives, • Conduct self in professional manner,both legally and ethically.The actions of the employee reflect on the Program. Summer Employee to the Businesses • Provide appropriate forms to the Business that are required by the Program • Comply with conditions set forth in the Summer Employment and the procedures of the Business • Conform with regulations pertaining to interns of the business and carry out all assignments • Maintain client confidentiality • Evaluate each day's activities, interactions,and events • Prepare for a weekly meeting with the Business Supervisor. Ask questions and present constructive ideas • Plan thoroughly and in advance for all assignments • Notify the Business Supervisor well in advance in cases of absence from employment • Be respectful,courteous,and tactful to co-workers and clients • Consult with the Business Supervisor when confronted with problems that cannot be solved alone • Consider self as a member of the Business work team Business to the Employee and to the Port Arthur Economic Development Corporation • Complete an agreement that delineates general responsibilities,dates and hours of work,and the student's role and responsibilities in the Business • Shall not discriminate against any Employee based on race,religion,color,sex,national origin, age, gender identity,or disability • Provide a safe work environment free from harassment,hostile work environment and prohibit the use of drugs or alcohol in the workplace or during the Summer Employment • Present to the Employee an overview of the Business's purposes,policies,administration, program, and facilities • Confer with the Employee prior to and during the Summer Employment to determine his/her responsibilities • Inform the Summer Employee of all regulations he or she must follow • Present the Summer Employee to the Business staff as a colleague to insure his or her status • Orient the Summer Employee to the community including its political,religious,economic, social and ethnic background • Gradually induct the Summer Employee into the employment experience,beginning with observations and minor duties,adding more responsibilities as the summer continues • Meet with the Summer Employee on a weekly basis for the purpose of discussing the Employee's progress and the appropriateness of the Employee's responsibilities • Maintain open communication with the PAEDC pertaining to employment,especially in the event of problems • Evaluate and provide suggestions to the Summer Employee on each Progress Report the Summer Employee submits to PAEDC PAEDC-SYEP-304-18 This agreement can be terminated for any of the following reasons: • A 30 day written request by either the Port Arthur Economic Development Corporation or the Summer Employment Site Representative; • Failure to comply with the terms of this agreement by either party; • Failure to take corrective action; or • Unsafe,hostile or unsanitary working conditions. All oral and written agreements between the parties to this Agreement relating to the subject matter of this Agreement that were made prior to the execution of this Agreement have been reduced to writing and are contained in this Agreement.This Agreement may not be amended except in a writing following approval by each Party. Neither Party shall be financially liable to the other Party for delays or failures to perform under the Agreement where such failure is caused by force majeure(i.e.,those causes generally recognized under Texas law as constituting impossible conditions). Such delays or failures to perform shall extend the period of performance until these exigencies have been removed.The Party seeking to avail itself of this clause shall notify the other Party within five(5)business days or otherwise waive the right as a defense,unless notification is impractical under the circumstances,in which case notification shall be done in as timely a manner as possible. This Agreement is governed by the laws of the State of Texas and all obligations under this Agreement shall be performable in Jefferson County,Texas.Venue for any dispute arising out of this Agreement will lie in the appropriate Courts of Jefferson County,Texas. No Party may assign any of the rights or duties created by this Agreement without the prior written approval of the other Party. By signing this agreement,I attest that I am an authorized official representing my respective party and will abide by the terms of this agreement. Port Arthur Economic Development Corporation Summer Employment Site Program Agent Authorized Signature Signature Date Signature Date Typed/Printed Name Typed/Printed Name Title Title PAEDC-SYEP-304-18