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Home My WebLink AboutPR 22229: POLYMERS FOR WATER AND WASTEWATER TREATMENT PLANTS City of o!'! rl{r 1t r Texas INTEROFFICE MEMORANDUM Date: November 1, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Clyde Trahan, Interim Director of Utilities RE: P.R. 22229—Polymers for Water and Wastewater Treatment Plants Introduction: The intent of this Agenda Item is to seek City Council's approval for the purchase of polymers for water purification and wastewater treatment plants. Our water purification and wastewater treatment processes use polymer coagulants to remove solids from water. Each process uses a unique blend of chemicals for maximum effectiveness. These polymer blends are sole-source and proprietary in their make-up. This resolution authorizes the purchase of each of these products as each is needed so that our treatment personnel may make use of the most cost-effective treatment system at any given time. We anticipate that coagulant polymer and polymer aid purchases this year for the Water Purification Division will total an estimated $1,510,000.00. They will be used on an as-needed basis and charged to Account No. 410-40-210-5217-00-00-000, Treatment Chemicals. We anticipate that polymer purchases for the Wastewater Treatment Division will total approximately $135,000.00, also used on an as-needed basis and charged to Account No. 410- 40-225-5217-00-00-000, Treatment Chemicals. Background: Our water purification and wastewater treatment processes use polymer coagulants to remove solids from water. Each process uses a unique blend of chemicals for maximum effectiveness. These polymer blends are sole-source and proprietary in their make-up. This resolution authorizes the purchase of each of these products as each is needed so that our treatment personnel may make use of the most cost-effective treatment system at any given time. "Remember,we are here to serve the Citizens of Port Arthur" City of ort rthu�— Texas All water/wastewater treatment chemicals are administered by trained employees who are properly certified by the Texas Commission on Environmental Quality. Recommendation: It is recommended that City Council approve P. R. No. 22229, authorizing the purchase of sole source polymers by Water Utility Operations Department. "Remember,we are here to serve the Citizens of Port Arthur" P. R. No.22229 11/1/21 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE DIRECTOR OF WATER UTILITIES TO PURCHASE POLYMERS AND DELINEATING PROCEDURES FOR THE PURCHASE OF OTHER CHEMICALS, WITH AN ESTIMATED COMBINED BUDGETARY IMPACT OF $1,645,000.00. FUNDING AVAILABLE IN WATER UTILITIES ACCOUNT NOS. 410-40-210-5217-00-00-000, $1,510,000.00, (TREATMENT CHEMICALS) AND 410-40-225-5217-00-00- 000,$135,000.00 (TREATMENT CHEMICALS). WHEREAS, the Director of Water Utilities is responsible for the Water Purification and Wastewater Treatment Plants; and, WHEREAS, the Water Purification Plant takes raw water from the Lower Neches Valley Authority canal, clarifies, disinfects, stabilizes, and treats the water so that it can be distributed as drinking water for the public; and, WHEREAS,the Wastewater Treatment Plants receive wastewater from the City to clarify, disinfect, stabilize, and treat the wastewater so that it can be safely discharged back into our nation's waterways; and, WHEREAS, most of the chemicals used for treatment are common commodities of standard chemical composition, which are sold by numerous distributors, and the City can obtain these chemicals through the bid process; and, WHEREAS,these types of common commodities include, but are not limited to: sodium bi-sulfite, sodium hydroxide, liquid chlorine, anhydrous ammonia, hydrofluosilicic acid, sodium chlorite, and phosphates; and, WHEREAS, certain other chemicals are not of standard chemical composition and are available only from one source because of patents, copyrights, secret processes, or natural monopolies; and, P. R. No. 22229 11/1/21 bw Page 2 of 3 WHEREAS,these chemicals are usually polymers used at the treatment plants for various purposes, see the list in Exhibit A; and, WHEREAS,these proprietary chemicals have to be tested at the plant to determine if they can properly treat, and not create adverse conditions to the plant or to the water. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the Director of Water Utilities shall present the purchase of proprietary chemicals (polymers) that are expected to cost more than $25,000 per year without advertising for bids for approval to City Council; and, THAT, the Director of Water Utilities shall have the discretion to choose the amount of proprietary chemicals-polymers so long as he does not exceed his yearly budget for this item, the chemicals are approved by the TCEQ and National Sanitation Foundation, are successfully tested at the plant, and that the manufacturer thereof is financially stable and has liability insurance. If through testing, Director of Water Utilities discovers other proprietary chemicals that he desires to purchase in excess of$25,000 per year, he shall submit that chemical to City Council to add to the approved list; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED AND APPROVED this day of , 2021 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: P. R. No. 22229 11/1/21 bw Page 3 of 3 NOES: • Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: ../4-44/14D Valecia Tize City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton Cly Trahan City Manager Interim Director of Utilities APPROVED AS TO THE AVAILABILITY OF FUNDS: \ Kandy Dani Clifto Williams, CPB Interim Director of Finance Purchasing Manager Exhibit A Polymer Vendors & Maximum Prices Name Bulk Price Tote Price Drum Price Advance Oxidation Services $0.683/lb. N/A N/A Product No. AOS 7050-001 -coagulant polymer used at WTP Advance Oxidation Services $1 .51/lb. $1.61/lb. N/A Product No. AOS 7713-00 -anionic dewatering polymer used at WTP (bulk) Product No. AOS 7713-20 -anionic dewatering polymer used at WTP (tote) Advance Oxidation Services $1.45/lb. N/A $2.50/lb. Product No. 7545-10 -coagulant polymer used at WWTP Polydyne, Inc. N/A N/A $1.60/lb. Clarifloc C-6286 -coagulant polymer used at WWTP Clarifloc C-6285 -coagulant polymer used at WWTP AOS AOS TREATMENT SOLUTIONS, LLC Lw November 2, 2021 Mr. Jeff Wyble City of Port Arthur 1101 H.O. Mills Blvd Port Arthur, Texas 77640 SUBJECT: AOS 7050 & 7713 Sole Source Dear Jeff: This City of Port Arthur is currently purchasing two different treatment chemicals from AOS Treatment Solutions. AOS 7050 is specifically designed and expressly manufactured by AOS Treatment Solutions, LLC. This product is not available through any other commercial outlet. AOS 7713 is also exclusively sold by AOS Treatment Solutions, LLC. and is not available from any other commercial outlet or distributor. We at AOS Treatment Solutions, LLC appreciate your business and will continue to provide the very best treatment chemicals at the lowest possible price. If you have any questions, please do not hesitate to contact me. Sincerely, OU Auburn Higgins Operations Manager 14600 Cypress N.Houston • Cypress,TX 77429 • 936-539-0040 • Fax 936-539-0041 • http://www.aosts.com AOS AOS TREATMENT SOLUTIONS, LLC November 8, 2021 Mr. Jeff Wyble City of Port Arthur 1101 H.O. Mills Blvd Port Arthur, Texas 77640 SUBJECT: AOS 7545E Sole Source Dear Jeff: This City of Port Arthur WWTP is currently purchasing AOS 7545 B from AOS Treatment Solutions. AOS 7545 B is exclusively sold by AOS Treatment Solutions, LLC. and is not available from any other commercial outlet or distributor. We at AOS Treatment Solutions, LLC appreciate your business and will continue to provide the very best treatment chemicals at the lowest possible price. If you have any questions, please do not hesitate to contact me. Sincerely, Auburn Higgins Operations Manager 14600 Cypress N.Houston • Cypress,TX 77429 • 936-539-0040 • Fax 936-539-0041 • http://www.aosts.com SNF www.polydyneinc.com Emailed to: danny.thibodeaux@portarthurtx.gov November 2, 2021 Mr. Danny Thibodeaux City of Port Arthur Port Acres Plant 2901 West Highway 365 Port Arthur,TX 77640 RE: Polymer Price Quotation &Sole Source Letter Dear Mr. Thibodeaux: We trust this letter will serve your needs in defining Polydyne Inc. as the sole source manufacturer and supplier of the following products supplied to the City of Port Arthur— Port Acres Plant: PRODUCT UNIT PRICE PACKAGE CLARIFLOC C-6286 (formerly FBS 7802) CLARIFLOC C 6285 $1.60/LB. DELIVERED* 450 LB. DRUMS (formerly FBS 10919) *Freight/tariff surcharge may apply. 3.5% at time of quote. The molecular structure, molecular weight, and particular raw material component are unique to Polydyne's ClariflocTM product line. ClariflocTM is Polydyne's trademark and no other vendor is authorized to supply these products. Thank you for your business. If you have any questions, please feel free to contact Brent SoRelle, Technical Sales Representative, at (682) 216-5062. To place an order, please call our Customer Service Department at (800) 848-7659 Option 1 or visit our website at www.polydyneinc.com. Best regards, Boy �-- Sr. Vice-Prei SNF Polydyne• 1 Chemical Plant Road • Riceboro, GA 31323 USA•Tel 800.848.7659