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INTEROFFICE MEMORANDUM
Date: November 30, 2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 22261 —Renewal of Portable Toilets with United Rentals (North America),
Inc. dba Reliable Onsite
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. 22261
authorizing the City Manager to renew for the second year(first renewal)a contract with United
Rentals (North America), Inc. dba Reliable Onsite of Humble, TX for the rental of regular toilets,
wheelchair accessible toilets, ADA accessible toilets, and portable toilets with handwashing station
with a total projected budgetary impact of$60,000.00 per year.
Background:
The City of Port Arthur has over 32 parks that are utilized by citizens and visitors throughout
the year.Further,several of the parks are home to baseball,softball,and football leagues which
increases the number of patrons on the parks. The vast majority of parks do not have fixed
restroom facilities. The City and other organizations, sponsor events at various locations
throughout the city, and portable toilets are needed.
The Parks and Recreation Department desires to renew the contract for the second year(first renewal)
with United Rentals(North America), Inc. dba Reliable Onsite of Humble,TX.
Budget Impact:
Funds are available in the following account: 001-25-065-5401-00-20-000.
Recommendation:
It is recommended that the City Council approve P.R. 22261 authorizing the City Manager to
renew for the second year(first renewal)a contract with United Rentals(North America),Inc.dba
Reliable Onsite of Humble, TX for the rental of regular toilets, wheelchair accessible toilets, ADA
accessible toilets,and portable toilets with handwashing station with a total projected budgetary impact
of$60,000.00 per year.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #22261
11/29/2021 dg
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST RENEWAL) FOR
THE RENTAL OF REGULAR TOILETS, WHEELCHAIR ACCESSIBLE TOILETS,
ADA ACCESSIBLE TOILETS, AND PORTABLE TOILETS WITH HANDWASHING
STATION WITH UNITED RENTALS (NORTH AMERICA), INC. DBA RELIABLE
ONSITE OF HUMBLE, TEXAS WITH A PROJECTED BUDGETARY AMOUNT OF
$60,000.00 ANNUALLY, FOR THE PARKS AND RECREATION DEPARTMENT.
FUNDING IS AVAILABLE IN THE PARKS AND RECREATION ACCOUNT NUMBER
001-25-065-5401-00-20-000.
WHEREAS,pursuant to Resolution No. 20-406, the City of Port Arthur entered into a
contract with United Rentals (North America), Inc. dba Reliable Onsite of Humble, Texas for the
rental of regular toilets, wheelchair accessible toilets, ADA accessible toilets and portable toilets
with handwashing station; and,
WHEREAS, the contract included an option to renew for two (2) additional one-year
periods; and,
WHEREAS, the Parks and Recreation Department desires to renew the contract for the
second year (first renewal), with United Rentals (North America), Inc. dba Reliable Onsite of
Humble, TX for the rental of regular toilets, wheelchair accessible toilets, ADA accessible with
handwashing station with a total projected budgetary impact of $60,000.00 per year; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes the
second year (first renewal) of the existing contract with United Rentals (North America), Inc. dba
Reliable Onsite of Humble, TX for the rental of regular toilets, and portable toilets with
P. R. #22261
11/29/2021 dg
handwashing station for the Parks and Recreation Department in an annual amount not to exceed
$60,000.00. attached hereto as Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D.,
2021, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P. R. #22261
11/29/2021 dg
APPROVED AS TO FORM:
rVa Tizeno, Es .
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Chandra Alpough ti-49N(1---
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
19
Kandy Daniels
Interim Director of Finance
/ lei; . I��'.Y ,n
Clifton Williams
Purchasing Manager
P. R. #22261
11/29/2021 dg
EXHIBIT "A"
SECOND YEAR (FIRST RENEWAL) CONTRACT FOR THE
RENTAL OF REGULAR PORTABLE TOILETS, WHEELCHAIR
ACCESSIBLE TOILETS, ADA ACCESSIBLE TOILETS AND
PORTABLE TOILETS WITH HAND WASHING STATION
THIS AGREEMENT, made this day of , 2021, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Allan North herein acting by and through United
Rentals (North America), Inc. dba Reliable Onsite hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be for one year from the date signed on the Notice to Proceed,
unless sooner terminated under the provision hereof, with an option to renew for two (2)
additional one-year periods. The City can terminate this contract at its convenience which
includes, but not limited to, funding being available in any budget cycle with thirty (30) days
written notice.
2. The Contractor will supply regular portable toilets, wheelchair accessible toilets, ADA
accessible toilets and portable toilets with hand washing station as stated in the Contract
Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for the amount of$95.00 for regular
portable toilets, $120.00 for wheelchair accessible toilets, $135.00 for ADA accessible toilets
and $160.00 for portable toilet with hand washing station projected budgetary amount of
$60,000 annually.
5. The term "Contract Documents" means and includes the following:
1) Renewal Agreement
2) Advertisement for BIDS*
3) Addenda*
4) General Information*
Page 1 of 3
5) Specification*
6) Bid*
7) Notice of Award*
8) Notice to Proceed
*These items were attached to the original contract. This agreement is only included in this
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in(2 copies)each of which shall be deemed an
original on the date first written above.
Signed on the day of 2021
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2021
ATTEST United Rentals (North America), Inc.
dba Reliable Onsite
BY
CITY SECRETARY
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