HomeMy WebLinkAboutPR 15220: MOTOROLA, INC. SERVICE RENEWAL AGREEMENTMEMORANDUM
Port Arthur Police Department
TO: City Manager Steve Fitzgibbons
FROM: Police Chief Mark Blanton
DATE: May 1, 2009
Re: Motorola Service Contract - P. R. No. 15220
RECOMMENDATION:
It is recommended that the City Council authorize the renewal of the service agreement in
the amount of $1,220.03 monthly or $14,640.36 annually to Motorola of Schaumburg,
Illinois.
BACKGROUND:
This payment is for the annual maintenance agreement for the Police/Fire Department
Dispatch radio equipment, from 05/01/09 thru 4/30/10, as described under the terms of
our contract with Motorola. This system was purchased in August 2001 and is used to
dispatch police and fire calls for service. The annual maintenance fee provides the Police
Department with hardware warranty for the radio equipment.
BUDGET/FISCAL EFFECT:
Funds are budgeted in account #001-1101-521.42-00, fiscal year 2008-2009.
STAFF/EMPLOYEE EFFECT:
None.
SUMMARY:
The Police Department recommends the City Council approve the renewal of the service
agreement for the third and final year, with the costs thereof at $1,220.03 monthly or
$14,640.36 annually to Motorola of Schaumburg, Illinois.
P. R. 15220
05/01/09 jt/ts
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE RENEWAL OF A
SERVICE AGREEMENT BETWEEN MOTOROLA, INC., AND
THE CITY OF PORT ARTHUR IN THE AMOUNT OF $1,220.03
PER MONTH, OR $14,640.36 ANNUALLY FOR THE FINAL
YEAR OF A THREE YEAR SERVICE AGREEMENT
WHEREAS, the Port Arthur Police Department and Fire Department purchased a Centra
Com Gold Elite System Console Upgrade from Motorola in August 2001; and,
WHEREAS, per Resolution No. 07-140, a one year service contract was approved, with
the option to renew for two (2) additional years, with Motorola, Inc.; and
WHEREAS, this is year three (3) of the three (3) year agreement; and
WHEREAS, upon integration into the new Smartzone System with the City of
Beaumont and Jefferson County, this contract can be cancelled; and
WHEREAS, the City Council finds it to be in the best interests of citizens of the City of
Port Arthur to approve the third and final year.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Manager is herein authorized to execute a renewal of the
service agreement for the third and final year with Motorola, Inc., which covers repair parts and
labor for the full twenty-four hours a day, seven days a week time period for $1,220.03 per
month or $14,640.36 annually, as delineated in Exhibit "A".
z.pr15220
Section 3. That the Police and Fire Coordinator of Support Services, John Tatroe,
shall be the City's Project Director (Manager), and will monitor the contract with Motorola, Inc.,
and its service agreement.
Section 4. That Motorola shall sign this Resolution agreeing to the terms hereof.
Section 5. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED ON THIS day of , A.D.,
2009, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor_
City Council_
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Terri Hanks, City Secretary
AP )PROVED AS TO FORM:
/ ~~~ ~2~~
Mark T. Sokolow, City Attorney
z.pr15220
APPROVED FOR ADMINISTRATION:
Stephen Fitzgibbons, City Manager
P ROVED TO AVAILABILITY OF FUNDS:
Rebecca Underhill, Finance Director
APPROVED:
Mark Blanton, Chief of Police
Larry Richard, Fire Chief
AGREED TO:
MOTOROLA, INC.
BY:
DATE:
z.pr15220
EXHIBIT "A"
MoroRO~a
Attn: National Service Support
1309 East Algonquin Road
Schaumburg, IL 60196
(800) 247-2346
Date: 02/02/2009
Company Name: PORT ARTHUR, CITY OF
Attn:
Billing Address: 645 4th St
City, State, Zip: Port Arthur, TX 77642
Customer Contact: Stephen Fitzgibbons
Phone: (409)983-8668
Fax:
SERVICE AGREEMENT
Contract Number: S00001000292
Contract Modifier: RN30-JAN-09 03:12:02
Supercedes Agreement(s):
Required P.O.:
Customer #
BiIltoTag#:
Contract Start Date:
Contract End Date:
Anniversary Day:
Payment Cycle:l
Tax Exempt:
PO#:
Yes
1011281847
0006
05/01 /2009
04/30/2010
Apr 30th
1AONTHLY or ANNUALLY
Exempt From All Taxes
TBD
Qt Model/Option Descri tion Monthl Ext Extended
***** Recurring Services *****
SVC01SVC1101C INFRASTRUCTURE REPAIR WITH ADV REPL
1 SVC824AA CENTRAL ELECTRONICS BANK (CEB) $80.70 $968.4
5 SVC692AB GOLD SERIES ELITE $357.5 $4,290.0
1 SVC455AE ENH: DISPATCH SITE $.01 $.1
SVCOISVC1424C ONSITE INFRASTRUCTURE RESPONSE WITH LOCAL
DISPATCH SERVICE
5 SVC220AD OPERATOR POSITIONS $452.00 $5,424.0
1 SVC992AA DISPATCH CENTER LOCATION $223.98 $2,687.7
1 SVC993AA CENTRAL ELECTRONICS BANKS (CEB) $105.8 $1,270.0
SPECIAL INSTRUCTIONS -ATTACH STATEMENT OF WORK FOR
PERFORMANCE DESCRIPTIO Subtotal - Recurrin Services $ 1,220.03 $ 14,640.36
NS Subtotal -One-Time Event $ .00 $ .00
Services
Total $1,220.03 $14,640.36
his is year three of a three year agreement. Year One Taxes - -
007/2008: $14,071.80 annually; Year Two 2008/2009 Grand Total $ 1,220.03 $14,640.36
14,353.20 annually; Year Three: 2009/2010 $14,640.30 THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING
nnually
U
on inte
ration into th
S JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
.
p
g
e new
martzone
ystem with City of Beaumont and Jefferson County, this
ontract can be cancelled.
Subcontractors Cit State
MOTOROLA SYSTEM SUPPORT ELGIN IL
CENTER
KAY ELECTRONICS INC PORT ARTHUR TX