HomeMy WebLinkAboutPR 22002: RENEW LIBRARY CONTRACT WITH SIRSIDYNIX 6
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INTEROFFICE MEMORANDUM
Date: 12/07/2021
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Steven Williams, Library Director
RE: PR 22002 Renew Library Contract with SirsiDynix
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the third-year contract (second renewal) with SirsiDynix of Lehi, Utah for the
Integrated Library System (ILS) at the Port Arthur Public Library in the amount of$16,834.06.
Funds are available in account 001-27-071-5470-00-20-000.
Background:
Pursuant to Resolution No. 19-493,the City of Port Arthur entered into a one-year contract with
SirsiDynix,with an option to renew for four(4)additional one-year terms. The library has been
using the ILS from SirsiDynix for ten (10) years and continuing with this ILS will allow the
library operations to continue without major disruptions. It is an ILS that the library staff is
familiar with which contributes to better productivity and customer service. Finally, choosing
another ILS provider will include costly migration fees.
Budget Impact:
Funds in the amount of$16,834.06 will be used from account 001-27-071-5470-00-20-000.
Recommendation:
It is recommended that City Council approve the City Manager to authorize the third-year
contract (second renewal) with SirsiDynix of Lehi, Utah and remain with our current ILS
provider.
"Remember,we are here to serve the Citizens of Port Arthur"
4615 9w Avenue X Port Arthur,Texas 77642 X 409.985.8838
P.R.No. 22002
12/07/2021 sw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR (SECOND
RENEWAL) OF THE CONTRACT WITH SIRSIDYNIX OF LEHI, UTAH
FOR THE INTEGRATED LIBRARY SYSTEM (ILS) AT THE PORT
ARTHUR PUBLIC LIBRARY IN THE AMOUNT OF $16,834.06. FUNDS
ARE AVAILABLE IN LIBRARY ACCOUNT NO. 001-27-071-5470-00-20-
000.
WHEREAS, there are many important information technology library services we
receive but the most vital is our ILS, SirsiDynix; and,
WHEREAS,the Library has been using the ILS from SirsiDynix for ten (10)years and
continuing with this ILS will allow the Library operations to continue without major disruptions;
and,
WHEREAS,pursuant to Resolution No. 19-493,the City of Port Arthur entered into a
one-year contract with SirsiDynix, with an option to renew for four(4) additional one-year terms;
and,
WHEREAS,pursuant to Resolution No. 21-009. the City Council authorized the second
year(first renewal); and,
WHEREAS, SirsiDynix currently syncs with our online catalogue and other advanced
management systems that connects users to our electronic resources without needing separate
credentials for each individual vendor; and,
WHEREAS,we have completely reconciled our inventory with SirsiDynix and,
WHEREAS,our book vendors have customized our orders to match MARC records in
SirsiDynix; and,
WHEREAS, choosing another ILS provider will include costly migration fees.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the City Council authorizes the third year (second renewal) of the contract with
SirsiDynix of Lehi, Utah for the ILS at the Port Arthur Public Library for $16,834.06. in
substantially the same form as attached as Exhibit"A".
THAT, a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this day of , AD, 2021, at a
Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard. City Secretary
APPROVED AS TO RM:
Val Tizeno, City Atto
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
Steven Williams, Director of Library
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Danie , Finance Director
!Si& LA(I
Cliflo 'Williams, Purchasing Manager
EXHIBIT "A"
SirsiDynix`
Renewal Quote: 40134320211027LS
Port Arthur Public Library
Item Number Item Descdption Serial Number ph, Cape EffectiveOrates EOL Oate Price
10755 SirsiDynix Symphony SaaS Core 1 1/Feb/22 - 31/Jan/23
11217 SirsiDynix Symphony SaaS SmartPORT,Unlimited Users 1 1/Feb22 - 31/JarV23
10774 SirsiDynix Symphony SaaS Unicode Server Extension 1 1/Feb/22 - 31/JarV23
10777 SirsiDyrux Symphony SaaS Universal SIP2 1 1/Feb22 - 31/Jan/23
13643 BLUEcloud Analytics Platform Essentials,Annual Subscription 1 1/Feb/22 - 31/JaN23
13648 BLUEcloud Analytics Platform Additional Creator Account,Annual Subscription 1 1/Feb/22 - 31/Jan/23
12855 SirsiDynix Enterprise,SaaS Annual Subscription 1 1/Feb/22 - 31/JaN23
12320 Web Services,Basic for SirsiDynix Enterprise 1 1/Feb/22 - 31/JaN23
13040 SirsiDynix eResource Central Gateway Services,Annual Subscription 1 1/Feb/22 - 31/JaN23
13132 SirsiDynix eRC Connector for OverDrive,Annual Subscription 1 1/Feb/22 - 31/JaN23
10382 Syndetics Enriched Content Basic Public Subscription(Per 1000 Circ) 100 1/Feb/22 - 31/Jan/23
13308 Consulting-SureSailing Annual Subscription,Bi-Monthly,Distance,up to Six twc 1 1/Feb/22 - 31/Jan/23
12440 Platinum Services Package,Annual Subscnption 1 1/Feb/22 - 31/Jan/23
All prices are In U.S.Dollars and are
exclusive of taxes unless otherwise noted. otal 16,834.06
Due to changes in sales tax laws,we are requesting updated tax
exemption certificates from all customers.Tax may be added to your
invoice even though you are exempt if we do not receive the exemption
Signature authorizes SirsiDynix to raise an invoice
in accordance with this quote. Signature Dale
Any questions regarding this quote can be directed to:
Leudys Schmidt Ple rint Name and Title
Leudys.Schmidt@SirsiDynix.com