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Home My WebLink AboutPR 22291: RATIFICATION OF REPAIRS TO THE LANDFILL'S CATERPILLAR D8T City of or[ r1lrrrr ' www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: December 01, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Flozelle Roberts, EIT, MEng, MBA, Director of Public Works RE: P.R. No. 22291 —Ratification of Repairs to the Landfill's Caterpillar D8T Dozer Introduction: Proposed Resolution No. 22291 seeks City Council's ratification of repairs to the Landfill's Caterpillar D8T dozer. Background: The Landfill's daily use of equipment number 2342, a Caterpillar D8T bulldozer, renders its repairs necessary and immediate. Council approved resolution 21-390 on September 28, 2021, which approved the repair of unit 2342 for $58,491. Upon delivery, the mechanic discovered that the pivot shaft and track shoes also required replacement. The additional repairs have increased the original quote of$58,491.00 by $10,701.32 for a new total of$69,192.32. Budget Impact: Funding is available in the Landfill Equipment Maintenance Account,Account Number 403-50- 320-5318-00-00-000. Recommendation: It is recommended that the City Council approve P.R. 22291, which ratifies the additional repairs to the Landfill's Caterpillar D8T dozer. /meg "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No.22291 12/01/2021 meg Page 1 of 3 RESOLUTION NO. A RESOLUTION REQUESTING THE RATIFICATION OF THE REPAIRS TO EQUIPMENT NO. 2342, CATERPILLAR D8T DOZER, FOR THE LANDFILL BY MUSTANG CAT OF BEAUMONT, TEXAS, IN THE AMOUNT OF$10,701.32 FOR A NEW TOTAL OF$69,192.32. FUNDS ARE AVAILABLE IN THE LANDFILL EQUIPMENT MAINTENANCE ACCOUNT NO. 403-50-320-5318-00-00-000. WHEREAS, the City's landfill requires the employment of a bulldozer to maintain operations and compliance with the Texas Commission on Environmental Quality's (TCEQ) regulations; and, WHEREAS,the Landfill's daily use of equipment number 2342 renders its repairs necessary and immediate; and, WHEREAS,City Council approved Resolution No. 21-390, which approved the repair of unit 2342 for$58,491.00; and, WHEREAS,upon delivery to the mechanic, it was determined that a pivot shaft and track shoes were damaged and required replacement; and, WHEREAS, the additional repairs are authorized pursuant to Section 252.022(a)(2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents; and, WHEREAS,it is further authorized pursuant to Section 252.022(a)(3)because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, the additional repairs have increased the original quote of $58,491.00 by $10,701.32 to a revised cost of$69,192.32 as delineated in Exhibit B; now, therefore, P. R.No.22291 12/01/2021 meg Page 2 of 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the fact and opinions in the preamble are true and correct; and, THAT, the City Council hereby approves and ratifies the expenses of the additional unforeseen repairs to equipment number 2342,a Caterpillar D8T dozer in the amount of$10,701.32 to a new total of$69,192.32; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of 2021 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote:AYES:Mayor: Councilmembers: NOES: Thurman "Bill"Bartie, Mayor ATTEST: Sherri Bellard, City Secretary P. R.No.22291 12/01/2021 meg Page 3 of 3 APPROVED AS TO FORM: Valecia R. Tizeno, Esq., City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, City Manager Flozelle Roberts, EIT, MEng, MBA, Director of Public Works t(i4bA._ Clifton illiams, PPB, Purchasing Manager Cl-A-i•-- J;)1 Kandy Daniel, Interim Director of Finance P. R. 22291 Exhibit A Meiii oran duni City of Port Arthur, Texas Interoffice Memo TO: Ron Burton, City Manager FROM: Justin Thomas, Landfill Superintendent DATE: November 10, 2021 SUBJECT: Change Order for Repair Landfill Dozer Council Approved Resolution 21-390 on September 28, 2021. The Resolution was for the repair of Unit Number #2342, a Caterpillar (CAT) D8T Dozer at the Landfill. The estimate was for $58,491, but once the vehicle was delivered to the shop, they discovered that pivot shaft need to be replaced, replace some damaged track shoes. This will be an additional $6,798.28 which will be a new total of $65,289.28. Public works will go back to council for the ratification for the additional cost once work is complete ApOv edit' diNde Ron Burton, City ►) . ager � �I l ,�, II.V:L �. izi IUSTANG OAT y lu�dluul� _ , , ,_ ,1 T ram, rC i ot}/ ` ` "' LET'S WORK TOGETHER Customer Name: CITY OF PORT ARTHUR Estimate#: 47616 Customer#: 0588741 Estimate Date: 7/26/21 Contact Name: Justin Thomas Job/WO#: JUSTIN.THOMAS@PORTARTHURT Model/Serial D8T/AW400806 X.GOV t:409-983-8171 Sales Rep: Casey Jorgensen CJorgensen@mustangcat.com Customer PO# m:254-434-8245 Current Hours: MR Thomas Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine. Our recommended solution is based on our current understanding of your requirements and is summarized below. Please contact me if your requirements have changed or if you have any questions about the products and services we are recommending. When you are ready to move forward, please sign and date on the bottom of the page and return it to me. We look forward to working with you! DESCRIPTION PARTS LABOR MISC EXTENDED GCI - Inspection $ 350.00 $ 350.00 GCI-Wash $1,500.00 $1,500.00 R&I Complete Under Carriage $8,200.00 $8,200.00 Wash Tracks $656.00 $656.00 Swap track Pads $18,303.00 $1,968.00 $20,271.00 2 272-6009 4170 Link AS- Track 344 6V-1723 4170 Bolt-Track 4 6V-1724 4170 Bolt-Track Master 4 6V-1725 4170 Bolt-Track Master 344 7G-6442 4170 Nut-Track Repair both Pivot shaft seals. Possible $1,000.00 $3,300.00 $4,300.00 Warranty Won't know till dissassembly New Idlers. $14,273.00 $14,273.00 2 244-1323 4159 Idler GP- Track 4 3S-1349 4159 Washer-Hard 4 8T-4934 4159 Bolt 2 244-1324 4159 Idler GP- Track 4 3S-1349 4159 Washer-Hard MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 888.NEXT.CATI82S$39.8228 M USTANGCAT.WM 4 8T-4934 4159 Bolt New Bottom Rollers $10,264.00 $10,264.00 8 246-0779 4180 Roller GP- Track-Double Flange 8 246-0775 4180 Roller GP- Track-Single Flange New Sprockets $1,957.00 $1,957.00 70 7H-3608 4155 Nut 10 278-2375 4155 Segment- Sprocket 70 5P-7665 4155 Bolt 70 6V-5841 4155 Washer-Hard Labor Discount -$3,500.00 -$3,500.00 SUBTOTALS: $45,797.00 $12,474.00 $ .00 $58,271.00 'SUPPLY CHARGE IS 2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $ 100.00 `ENVIRONMENTAL FEE 15 3%OF INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $120.00 SALES TAX: $ .00 **Subject to additional parts/labor upon disassembly TOTAL: $58,491.00 Accepted by: Printed Name Date Customer Signature Page 2 of 6 visit us online ac www.MustangCAT.com P. R.22291 Exhibit B f Id,l , ,1 , ,..� , ,t; MUSTANG CAT LET'S WORK TOGETHER Customer Name: CITY OF PORT ARTHUR Estimate#: 51697 Customer#: 0588741 Estimate Date: 11/4/21 Contact Name: Justin Thomas Job/WO #: B042691 JUSTIN.THOMAS@PORTARTHURT Model/Serial D8T/AW400806 X.GOV t:409-983-8171 Sales Rep: Koby Box KBox@mustangcat.com Customer PO# t:713-452-7338 m:936-336-0046 Current Hours: MR Thomas Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine. Our recommended solution is based on our current understanding of your requirements and is summarized below. Please contact me if your requirements have changed or if you have any questions about the products and services we are recommending. When you are ready to move forward, please sign and date on the bottom of the page and return it to me. We look forward to working with you! DESCRIPTION PARTS LABOR MISC EXTENDED Orignal Price-Opportunity#47616 $58,491.00 $58,491.00 Remove& Install Pivot Shaft( Replace $2,640.04 $2,100.00 $4,740.04 Bushings& Bearings) Replace Cracked/Damaged Track Shoes $1,778.28 $1,778.28 88 Track Shoes $3,963.00 $3,963.00 SUBTOTALS: $8,381.32 $2,100.00 $58,491.00 $68,972.32 'SUPPLY CHARGE 15 2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $ 100.00 'ENVIRONMENTAL FEE IS 3%OF INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $ 120.00 SALES TAX: $ .00 **Subject to additional parts/labor upon disassembly TOTAL: $69,192.32 Accepted by: Printed Name Date Customer Signature MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 886.NEXT.CATI888.639.8228 MUSTANGCAT.CoM Jorge Morales From: Jorge Morales Sent: Wednesday, November 17, 2021 3:38 PM To: Flozelle C. Roberts Subject: FW: [NON-CoPA] RE: [NON-CoPA] Fwd: City Of Port Arthur Quote Goof afternoon, Please see email thread for the cost of each track shoe... Thank you, Jorge A. Morales Environmental Operation Manager City of Port Arthur/Landfill From: Koby Box<KBox@mustangcat.com> Sent: Wednesday, November 17, 2021 1:47 PM To:Jorge Morales<jorge.morales@portarthurtx.gov> Subject: [NON-CoPA] RE: [NON-CoPA] Fwd: City Of Port Arthur Quote Part#329-9270 125.96/ea. Koby Box g MUST ` Product Support Sales Representative ':i;:J;�!�,, i...Jiit:.ltgi:' . Product Support Mustang CAT Cell: (936) 336-0046 7990 Eastex Frwy. Office: (409) 892-8412 Beaumont, TX 77708 f in e, Oo www.mustancicat.com/ From:Jorge Morales<jorge.morales@portarthurtx.gov> Sent: Wednesday, November 17, 2021 11:21 AM To: Koby Box<KBox@mustangcat.com>;Justin Thomas<justin.thomas@portarthurtx.gov> Subject: RE: [NON-CoPA] Fwd: City Of Port Arthur Quote Good morning Koby, Do you have the original price that the track shoes cost? Thank you, Jorge A. Morales Environmental Operation Manager City of Port Arthur/Landfill From: Koby Box<KBox@mustangcat.com> Sent: Wednesday, November 17, 2021 8:41 AM To:Jorge Morales<jorge.morales@portarthurtx.gov>;Justin Thomas<iustin.thomas@portarthurtx.gov> Subject: [NON-CoPA] Fwd: City Of Port Arthur Quote Please see attached revised estimate. Thank you, KB Get Outlook for iOS From: Brent Coghlan <BCoghlan@mustangcat.com> Sent:Wednesday, November 17, 2021 8:38:25 AM To: Koby Box<KBox@mustangcat.com> Subject: City Of Port Arthur Quote Thank You, Brent Coghlan Developmental Supervisor Office: 713-452-7638 Cell: 713-816-0154 Bcoghlan@mustangcat.com MUSTANG CAT Disclaimer 2 The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. 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