HomeMy WebLinkAboutPR 22292: PURCHASE OF A 2022 FREIGHTLINER M2-106 15 CUBIC YARD TANDEM DUMP TRUCK FORM HOUSTON FEIGHTLINER City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: December 9, 2021
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 22292 - Purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem
Dump Truck from Houston Freightliner
Introduction:
The intent of this agenda item is to request City Council's approval of P.R. No. 22292
authorizing the purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck
from Houston Freightliner of Houston, Texas for the Parks and Recreation Department in the
amount of$117,629.71.
Background:
The Parks and Recreation Department is responsible for mowing various city properties,parks,
and right-of-ways. The department is also dedicated to cleaning up the city one block at a time
through the City Council approved Keep the City Clean initiative. The purchase of this dump
truck will be used for the Keep the City Clean initiative and will allow the department to
maintain the mowing areas and increase productivity.
Budget Impact:
Funds are available in the Capital Reserve Fund Account No. 625-25-00-8523-00-00-000.
Recommendation:
It is recommended that the City Council approve P.R. No. 22292 authorizing the purchase of
a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck from Houston Freightliner
of Houston, Texas for the Parks and Recreation Department in the amount of$117,629.71.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 22292
12/09/2021 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A 2022
FREIGHTLINER M2-106 15 CUBIC YARD TANDEM DUMP TRUCK FROM HOUSTON
FREIGHTLINER OF HOUSTON, TEXAS THROUGH HGAC PURCHASING PROGRAM,
CONTRACT NO. HT06-20 IN AN AMOUNT NOT TO EXCEED $117,629.71; FUNDING
AVAILABLE IN CAPITAL ACCOUNT NO. 625-25-000-8523-00-00-000
WHEREAS,the Parks and Recreation Department is responsible for mowing various city
properties, parks and right-of-ways; and,
WHEREAS, the Parks and Recreation Department is in need of a dump truck to help with
maintaining the areas; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as HGAC, a
purchasing cooperative, as alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 11-196, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with HGAC; and,
WHEREAS, Houston Freightliner of Houston, Texas is part of the HGAC cooperative
purchasing program under contract number HT06-20 and submitted a quote for a 2022
Freightliner M2-106 15 Cubic Yard Tandem Dump Truck in the amount of$117.629.71 attached
hereto as Exhibit"A"; now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck from
Houston Freightliner of Houston, Texas through HGAC Contract Number HT06-20, in the
amount of$117,629.71, funding being made available in Capital Account Number 625-25-000-
8523-00-00-000.
P. R. No. 22292
12/09/2021 ca
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2021, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
P. R.No. 22292
12/09/2021 ca
Chandra Alpough
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Director of Finance
4/11 /444.944
C1iMn Williams, CPPB
Purchasing Manager
EXHIBIT A
IIGACBary CONTRACT PRICING WORKSHEET Contract IITO6 20 Date 12/9/2021
For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying City of Port Arthur Contractor: Houston Freightliner
Agency:
Contact Prepared Adam Neuse
Person: By:
Phone: Phone: 713-580-8148
Fax: Fax: 713-955-6282
Email: Email: adam.neuse@strhouston.com
Product D6 Description: 2022 M2-106,Conventional Cab,SBFA,TRA (PRL-20M)
Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 72386
B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable.
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
L9 300 HP 860 LB FT TQ ENGINE 8747
3500 RDS AUTOMATIC TRANSMISSION 5033
DA-F-14.7-3 14,700 LB FRONT AXLE 602
14,600 LB TAPERLEAF FRONT SUSPENSION 393
MT-40-14X 40,000 LB REAR AXLES 442
Driver Controlled Differential Lock(Both Axles) 1124
TUFTRAC GEN2 46,000 LB REAR SUSPENSION 2995
Trailer Towing Package 812
187"Wheelbase 688
11/32x3-1/2x10-15/16"Frame 120KSI 464 Special Warren FL-I5 AR Dump Bed 28000
1/4"Inner Frame Reinforcement 775 Subtotal From Additional Sheet(s):
LH 80 Gallon Fuel Tank 218 Subtotal B: 50293
C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary.
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description i Cost
Subtotal From Additional Sheet(s): 0
Subtotal C: 0
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 0%
D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: 122679 = Subtotal D: 122679
E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: 1000
F.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges
Description Cost Description Cost
Discount -6049.29
Subtotal F: -6049.29
Deliver} Date: G. Total Purchase Price (D+E+F): 117629.71