HomeMy WebLinkAboutB. PUBLIC WORKS - TRACK DOZER CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE
4/3/03
IREFERENCE
NUMBER
625-1801-533.93-00
SUBJECT: Purchase of one (1) new track dozer for the
Public Works Solid Waste Division-Landfill
PAGE
1 of 2
RECOMMENDATION:
We recommend that the City Council approve the purchase of one (1) new track dozer for the Public
Works Solid Waste Division-Landfill for the total amount of $308,925 from Mustang Tractor and Equipment of
Beaumont, Texas. These funds are available for the Public Works Solid Waste Division-Landfill in the FY
2003 Equipment Replacement Fund, Account No. 625 - 1801-533.93 -00.
BACKGROUND:
The new track dozer will replace City Equipment No. 926, a 1992 Caterpillar D7H dozer with
approximately 7,600 operating hours on it. This unit has undergone extensive repairs over the last 1-2 years.
Advertisement for bids were published on March 9, 2003 and March 16, 2003, and six (6) bid packets
were mailed out or picked up. Bids were opened on March 26, 2003, with one (1) vendor responding with a
bid, to-wit.
BIDDER PRICE
EXTENDED WARRANTY TOTAL
Mustang Tractor & Equipment
Beaumont, TX
$304,405* $4,520 ($0 Deductible) $308,925
*The unit will come with several additional safety and mechanical features at no charge, which will protect
sensitive components of the dozer.
The extended warranty option covers the entire unit for 60 months/7,500 hours and is being
recommended by Public Works Staff. We do not recommend acceptance of the trade-in allowance of $22,000;
rather, we will continue to use Unit No. 926 as a spare until the next City auction or beyond.
The Public Works, Equipment Services and Purchasing staffs recommend the acceptance of the bid fi.om
Mustang for the new track dozer and the extended warranty.
Budget/Fiscal Effect:
Funds for the purchase of a new track dozer were authorized by the City Council in the FY 2003 Budget
Equipment Replacement Fund 625-1801-533.93-00 in the amount of $325,000.
Employee/Staff Effect:
Acceptance of this recommendation will allow the Solid Waste Division-Landfill to be more efficient in
its operations.
PREPAREDBY: LEM/GW1L~bmm
APPROVED BY ~
CITY MANAGER_.~_~_~
DISPOSITION BY COUNCIL:
[ ] APPROVED [ I OTHER (Describe)
PROCESSED BY:
CITY SECRETARY
DATE
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE
NUMBER
4/3/03 625-1801-533.93-00
SUBJECT: Purchase of one (1) new track dazer for the
Public Works Solid Waste Division-Landfill
PAGE
2 of 2
Summarv:
We recommend that the City Council approve the purchase of one (1) new track dozer from Mustang
Tractor and Equipment of Beaumont, Texas for the total amount of $308,925. These funds are available for the
Public Works Solid Waste Division-Landfill in the FY 2003 Equipment Replacement Fund 625-1801-533.93-
00. Further, it is recommended the appropriate City officers be authorized to execute all required documents to
effect this action.
Gerald W. ~$binson
Solid Waste Superintendent
Joss~rouss~d ~~
Purchasing Coordinator
Tom Kestranek
Director of Transportation
Leslie E. McMahen, P.E.
Director of Public Works
Rebecca Underhill
Director of Finance
PREPAREDBY: LEM/GWR/bmm
APPROVED BY
CITY MANAGER
DISPOSITION BY COUNCIL:
[ ] APPROVED [ ]OTHER(Describe)
PROCESSED BY:
CITY SECRETARY
DATE
BID FORM
Bid Date ~r~ 26, 2003
Proposzl for One (1) 55,000 lb (mlrfimurn) Track Dozer,
TO: City Secretary
City of Port Arthur
P.O. Box ] 089
Port Arthur, Texas 77641-1089 ' ·
The undersigued bereby agrees to fum5sh the equipment as listed below m accordance with
specifications on file at ~c Ciq' of Port A~thnr, Purchasing Coordinator, Pert Arthur, Texas, which have
been carefully examined ~d which are attached herein
Unit Cost F. xtendcd
One (1] 55,0001b (minlmmn) Track Dozer, Basic Un/:
as Specified
$ 304,405.00
$ 304~ 405. O0
Trade-in allowm-.ce for I992 Cate¢illar DTH
$(22.~0D_~0 S [ 22,000)00
Net Cast
$~.00 S 282,405,00
Extended Warranty CesI S 4520.00 $ 4520.00
(60 months / 7500 hours)
For
Deductible of $ -0- $ -0- $ -0-
.FNote: Do not inctude ~xter. ded wammty price in basic unit cost)
Optional Features:
A. 100,000lb rear mourned hy&'aulic winch * $ .22L813.00
B. Safety/Mechanica!Feamresnotincludedinbasieunit
: / ~ - ller ' $ N.C. $ N.C.
Fimml Drive. : . - · $ N.C. $ N.C.
(List o~eti on a serrate she=t ~ong with ~icrs)
Esdmamd ca}en~ days of dehveu from receipt of pumMsu order 75 - 100 days
Price of winch includes rear screen as re~ired by law,
rear striker bar as they cannot be used rwether
Signature / ' -~ Date
4520.00
_22,813.00
less price of
Il
PropoSal'for One (1) 55,0001b (minimum) Track Dozer. (cont'd)
Bid Date March 26, 2003
Receipt of addenda is acknowledged:
Number , Dated Received
Number , Dated Received
Number , Dated Received
Signature
Larr~ D. Giles
Name of Individual (typed)
3-19-03
Date
Name of Business:
Mustanq Tractor & Equipment Co.
Address:
Box 5383
City, State, Zip:
Boaumonr, Texas 77720
Telephone:
409-892-8412
1-800-256-4453
12
VENDOR:
PROIECT:
PAGE:
S U~B:IE~g~:
OF
CITY OF PORT ARTHL~
EXCEPTION/APPROVED EQUAL REQUEST
(Please submit this form for each exception/approved equal)
TELEFAX:
PARAGRAPH:
Request:
Approved:
Remarks:
FOR CITY O1; PORT ARTHUR USE ONLY
Disapproved: Clarification:
Signature
City of Port Arthur Representative
13
AFFIDAVIT
All pages in offer's bid proposal containing statements, letters, etc., shall be signed by a duly authorized
officer of the company, whose signature is binding on the bid proposal.
The undersigned offers and agrees to one of the following:
XX I hereby certify that I dc not have outstanding debts with the City of Port Arthur. Further, I agree
to pay succeeding debts as they become due during th/s agreement.
__ I hereby certify that I do have outstanding debts with the City of Port Arthur and agree re pay said
debts prior to execution of this agreement.
__ I hereby certify that I do have outstanding debts with the City of Port Arthur.
NAME OF OFFERER:
TITLE:
ADDRESS:
CITY/STATE/ZIP:
TELEPHONE NUMBER:
SIGNATURE:
Larry.' D. Giles
Sales Representative
Box
Beaumont, Texas 77720
409-892-8412
SUBSCRIBED AND SWORN to before me by the above named.
~, 'LE~5 , ,'9 end. his the /,,,2 day of /'/l~9',0~,'~t
~ar~ Publ~clar~d'~_3.Sfe o/f/~
,20o .
RETURN TillS AFFIDAVIT AS PART OF THE BID PROPOSAL
14
CITY OF PORT ARTHUR
INSTRUCTION TO BIDDER
Bidders are requested to furnish their complete REMIT TO .ADDREss 'arid TAX IDENTIFICATION
NUMBER as indicated below:
· REMIT PAYMENT TO:
COMPANY
ADDRESS
Mustanq Tractor & EQuipment CO.
Box 4346 Dept. 144
CITY/STATE/ZIP Hmlse~n. T~w~ 777]0-4q46
SEND PURCtL~SE ORDER TO:
COMPANY Mlm~ng ~ra~ z ~q ~r,m.~,,*' cc_
ADDRESS Box 5383
CITY/STATE/ZIP Beaumont, Texas 77726-5383
TAX IDENTIFICATION NUIdBER: 741171129
15