HomeMy WebLinkAboutC. FRONT LOAD CAB/CHASSIS UNIT CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT: One (1) Front Load Commercial Cab & PAGE
NUMBER Chassis with remount of City's packer body through
4/8/2003 625-1801-533.93-00BuyBoard for the Public Works Solid Waste Division- I of 2
Commercial Collections
RECOMMENDATION:
We recommended that the City Council approve the purchase of one (1) new Cab and Chassis unit,
complete with remount of City's 35-cubic yard packer body, through BuyBoard from Lone Star Track Center of
Houston, Texas for the total amount of $110,808. These fi~nds are available for the Public Works-Solid Waste
Division in the FY 2003 Equipment Replacement Fund, Account No. 625-1801-533.93-00.
BACKGROUND:
The new cab and chassis will replace the cab and chassis on Unit 1135, which originally was a 1995
Peterbuilt side loader unit. In 1998 the packer body was removed and a new front loading packer body and arm
was mounted. The cab and chassis on Unit 1135 will have more than 100,000 miles by the end of this year.
The 1998 body will be mounted on the new cab and chassis and the new unit will be utilized to adequately
service all commercial containers at apartment complexes and commercial businesses in a timely manner.
Advertisement for bids were published on March 9, 2003 and March 16, 2003, and 11 bid packets were
mailed out or picked up. Bids were opened on March 26, 2003 with one (1) bid being received, that being from
BuyBoard, to-wit.
Base Bid:
Cab & Chassis $ 88,158
Remount of City's Packer Body & Arms 15,000
Options:
Automatic Packer Lubrication System 4,800
150,000 Miles/60-Month Transmission Warranty 1,900
150,000 Miles/60-Month Engine Warranty 950
Total $110,808
The City Staff has reviewed the BuyBoard bid and the specifications from Lone Star Truck Center, and
recommend award of the bid to BuyBoard from Lone Star Truck Center of Houston, Texas in the amount of
$110,808, said bid being to the City's advantage to accept. A similar package for the smaller 30-cubic yard
~utomated garbage collection unit done in a similar manner cost $91,475 in June 2002.
Bud~etfFiscal Effect:
Funds for the purchase of the new Cab and Chassis with remount of Unit 1135's packer body was
authorized by the City Council in the FY 2003 Budget Fund 625-1801-533.93-00 in the amount of $97,000.
PREPAREDBY: LEM/GV*~./bmm DISPOSITION BY COUNCIL: PROCESSED BY:
CITY SECRETARY
APPROVED BY ~ [ ] APPROVED [ I OTHER(Describe)
CITY MANAGER DATE
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE SUBJECT: One (1) Front Load Commercial Cab & PAGE
NUMBER Chassis with remount of City's packer body through
4/g/2003 625-1801-533,93-00 BuyBoard for the Public Works Solid Waste Division- 2 of 2
Commercial Collections
Employee/Staff Effect:
Acceptance of this recommendation will allow the Solid Waste Division to be more efficient in
collection of containers at apartments and commercial facilities due to fewer breakdowns of the commercial
collection equipment.
Summa~:
We recommend that the City Council approve the purchase of one (1) new Cab and Chassis unit,
complete with remount of City's 35-cubic yard packer body, through the BuyBoard from Lone Star Truck
Center of Houston, Texas for the total amount of $110,808. These funds are available for the Public Works-
Solid Waste Division in the FY 2003 Equipment Replacement Fund 625-1801-533.93-00. Further, it is
recommended the appropriate City officers be authorized to execute all required documents to effect this action.
Gerald W. Robinson Leslie E. McMahen, P.E.
Solid Waste Superintendent Director of Public Works
Joseph Broussard Rebecca Underhill
Purchasing Coordinator Director of Finance
Tom Kestranek
Director of Transportation
PREPAREDBY: LEM/GWR/bmm DISPOSITION BY COUNCIL: PROCESSED BY:
CITY SECRETARY
APPROVED BY [ I APPROVED [ ] OTHER (Describe)
CiTY MANAGER DATE
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE
P-~ U~ef'Aoency: ...... CI'TY OF [~R~'ARTHUR .... Date Prepared b~ ~:~ ,
~u~ ~: ~ AND ~H~8 ~R F~T'~OADER
A: Bid Nu~:
8: ~ons
Cu~l~ ~L 3~HP
Nlis~ H~0P T~nsml~ion $ 1,~0.~ L~ sys~m $ ~8~.~
=ull I~g Dl~re~al $ 2~.~ ~ Engi~ Wa~ $ ~.~
rm~ Front L~d
r~l Op~o~,,,,, ~ S 28,~.~
...... I ~.~.~,~.~ ~
~MMENTS:
6200 N LOOP E BOB LAKE
4/222003t.30 PM HOUSTON, TX 77026 800-~6-9462
LONE STAR TRUCK CENTER
6200 NORTH LOOP EAST P.O BOX 21127
HOUSTON, TX 77026 HOUSTON, TX 77226-1127
PHONE: 7t3-67t-0t0t
8oo-6s6-~4~2 ~'~ COVE~ S~E~T
FAX: 7t3-67t-9703
'TO: ¢;'~Y OF PORT ARTHUR FROM: BOB LAKE
I ATTENTION: CLIFTON WILLIAMS DATE: 4/~
FAX NUMBER: 4os-s~.~291 VOLVO TRUCKS
TOTAL PAGES: 2 GMC TRUCKS
~OI~MENTS ....
,,UP, DAT~, D BUYBOAR,D B,,! ,D WiTH ENGINE AN~):TRANSMISSloN WARRANTY AND
BODY LUBE SYSTEM