HomeMy WebLinkAboutD. AWARD MATERIALS CONTRACTS CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIl, COMMUNICATION
DATE REFERENCE SUBJECT Award Various IPAGE
April 3, 2003 NUMBER Materials Contracts I 1 of 5
RECOMMENDATIONS
It is recommended that City Council award bids for the Emulsions, Asphalt and Prime Oil to Eagle Asphalt,
Koch, Crafco and Performance Grade Asphalt, award Tongue and Groove Concrete Pipe and Concrete
Box Culverts to National Concrete and Hanson Pipe; Soils to AMF, Concrete Building Materials te
Hartman, T.ransit Mix and Parker and Road Building Materials to Vulcan Material, Transit Mix,
APAC, Austin White, TXI, Quality, AMF and ChemLime, all as listed below. All of these materials will
be utilized by various City Departments, and the bids will be in effect for approximately one (1) year.
BACKGROUND
These are annual material contracts for various items that will be used throughout the City on projects and
by various departments,
Bids were received and opened for various types of materials on March 19, 2003. Bid packets were provided
to 32 vendors with 20 bidders responding to the request for bids as advertised in the Port Arthur News
on March 2~a and March 3, 2003. (Attached are brief descriptions of the materials and the bid
tabulation sheets). These bids were reviewed by the Public Works and Purchasing Staff.
I.
EMULSION, ASPHALT AND pRIME OIL - Pick up at plants or delivered
PRICE
ITEM
1. MC-30
2. RC-250
3. RS-2
4. CRS-2o
5. SS-1
6. CRS- 1P
7. A.EP,
COST
FY02-03 FY 03-04
(Picked ug) (De~vered)
$0.835 $0.92
$0.835 $0.92
$0.55 $0.76
$0.55 $0.84
N/A $0.76
$0.55 $0.76
$0.94 $0.92
$0.65 $0.84
8. Crack Sealant Materialo $0.29
9. Rubber Asphaltic EmulsionNO BIDS
10.Recycling & Rejuvenating $0,80
(U'pcharg¢ for ~a~h 1% addition of Polymer) $0. ] 0
CSS~I $0.55
· Items used most often
$0.19
NO BIDS
$0.89
$0.10
$0.76
(l~ch~d up,)
$0.88 5.4%
$0.88 5.4%
$O.72 31%
$0.80 45%
$0.72 N/A
$0.72 31%
$0.88 -6.4%
$0.80 23.1%
$0.17 -41.4%
NO BIDS N/A
$0.85 6.3%
$0.10 N/A
$0.72 31%
VENDOR
Prime Materials
Prime Materials
Prime Materials
Koch*
Prime Materials *
Prime Materials
Prime Materials
Koch
Marlin Asphalt
B~t prim at thne of purc~
Performance
Performance
Prime Materials
PREPARED BY LEM/vkl
APPROVED BY
CITY MANAGER ~
DISPOSITION BY COUNCIL:
UIAYPROVED UIOTHER
(DESCRIBE)
PROCESSED BY:
CITY SECRETARY
DATE
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFEI~NCE [ SUBJECT Award Various I
April 1, 2003 NUMBER Materials Contracts PAGE
2of5
*Item 4 (CRS-2) Although Prime Materials was low on CRS-2 for pick-up, their location in Houston, Texas would
make pick-up more costly than at Koch in Port Neches, Texas. Pick up of CPS-2 is awarded to Koch, delivery of
CRS-2 is awarded to Prime Materials.
H. SOILS - Pick up at pits or delivered
COST PRICE
ITEM FY 02-03 FY 03-04 DIFF. VENDOR
(Picked up) (Delivered) (Picked Up)
1. Fillsand* $2.00 $4.36 $1.50 -25% AMF
2. 60/40* $ 2.00 $4.36 $1.50 -25% AMF
3. Clay* $2~00 $4.30 $1.50 -25% AMF
4. Top Soil* $ 8.00 $7.00 $1.50 -81.3% AMF
· Items used most often
CONCRETE PIPES, CULVERT
A. Class Ill Reinforced Concrete Pipe (ASTM C76) - Delivered at worksite, w/sealant strips
COST PRICE
ITEM FY 02-03 FY 03-04 DIFF.
1. 12" diameter. $ 8.11 $ 8.25 1.7%
15" diameter* $ 9.38 $ 9.85
3. 18" diameter* $10.64 $11.20 5.3%
4. 21" diameter $13.39 $14.50 8.3%
5. 24" diameter* $15.44 $16.25 5.2%
fi. 30" diameter. $20.51 $ 21.55 5.1%
7. 36" diameter* $30.18 $ 31.70
g. 42" diameter $43,43 $ 45.60
9. 48" diameter $53.41 $ 56.10
10. 54" diameter $70.10 $ 73.60 5%
11.60" diameter $84.72 $ 89.00
12.72" diameter $122.60 $128.75
· Items used most often
VENDOR
National Concrete
National Concrete
National Concrete
Hanson
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
COST PRICE
ITEM FY 02-0;5 FY 03-04 DIFF
1. 3'x2' $50.56 $54.10
2. 3' x3'* $ 57.30 $ 61.30
3. 4' x 2' $ 65.73 $ 70.35
4. 4' x3'* $ 72.47 $ 77.55
5. 4'x4'* $79.39 $ 84.95
6. 5' x2' $ 87.91 $ 94.05
7. 5' x 3' $ 97.77 $104.60 7%
8. 5'x4' $104.97 $112.30 7%
Concrete Box Culvert (ASTM C789) - Delivered to worksite, w/sealant strips.
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE REFERENCE
April 1, 2OO3 NUMBER
SUBJECT Award Various PAGE 3 of 5
Materials Contracts
COST PRICE
ITEM FY 02-03 FY 03-04 DI~F.
9. 5'x5' $113.36 $121.30 7%
10. 6'x3' $122.43 $131.00 7%
11. 6'x4' $133.76 $143.10 7%
12. 6'x5' $146.50 $156.75
13. 6' x 6' $t56.44 $167.40
14. 7' x 3' $152.22 $162.90 7%
15. 7'x4' $169.39 $181.25
16. 7'x 5' $184.36 .$197.25 7%
17. 7' x 6' '$220.00 $220.45 0.2%
18. 7' x 7' $235.30 $23f30 0%
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
Hanson Pipe
Hanson Pipe
*Items used most often
C. Concrete Box Culverts (ASTM C850) - Delivered to worksite, w/sealant strips
COST PRICE
ITEM FY 02~03 FY 03-04 DIFF.
1. 3' x2' $ 53.37 $ 57.10
2. 3' x3'* $ 61.24 $ 65.55 7%
5. 4' x2' $ 71.90 $ 76.95 7%
4. 4' x 3'* $ 82.02 $ 87.75 7%
5. 4' x 4'* $ 91.25 $ 97.65 7o/0
5. 5'x2' $105.29 $112.65 7%
7. 5' x3' $114.95 $123.00
2. 5' x4' $128.18 $137.15 7%
9. 5'x5' $139.63 $149.40
10. 6' x3' $145.35 $155.50
II. 6' x4' $155.65 $t66.55 7%
12.6' x 5' $172.82 $184.90 7%
13.6' x 6' $184.78 $197.70
14.7' x 3' $170.53 $182.45 7%
15.7' x4' $188.84 $202.05
16. 7' x 5' $202.58 $216.75
17. 7' x 6' $247.05 $247.00
18.7' x 7' $263.55 $263.55 0%
*Items used most often
VENDOR
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
National Concrete
Hanson Pipe
Hanson Pipe
Preformed Gasket Sealant, "Ram-nek"
1. 1" x2'-6" $ 22.66 $29.15 N/A
2. 1 ½" x3'-6 $ 31.56 $40.63 N/A
3. 1 ~A" x 3'-6" $ 29.10 $35.50 N/A
4. 2"x3'-6" $ 27.12 $32.50 N/A
Hanson Pipe
Hanson Pipe ·
Hanson Pipe
Hanson Pipe
Item 2 awarded to second low bidder to avoid splitting bid on these items (+$0.87/box)
DATE
2003
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
NU31BER Materials Contracts Various PAGE 4 of 5
COST PRICE
FY 02-03 FY 03-04 ~
1. 4 ~ SACK CONCRETE, $50.00 $46.00 4%
a. ~ SK. INCREASEe $ 2.00 $ 2.00 0%
b. ~ SK. DECREASE $ 2.00 $ 2.00 0%
¼ x12"x12" WIR.E MAT 8'x20',$16.99 $15.00 -11.7%
4. *A" SMOOTH REIN BAR $0.40 $0.20 -50%
5. ~" DEFORM BAR, $0.113 $0.12
6. ~" DEFORM BAR, 6.2%
· $0.07 $0.07 0%
ROLL WIRE 150'x5', 6 GA $79.00 $79.00
KELODES 0%
NO BIDS $0.90 N/A
PORTLAND CEMENT (BULK) $6.30/94 lbs. $6.30/94 lbs. 0%
· Items used most often
VENDOR
Transit Mix
Transit Mix
Transit Mix
Hartman
Hartman
Parker Lumber
Parker Lumber
Parker Lumber
Hartman
Parker Lumber
COST
PRICE
m' 03-04
$ 32.05 2.9%
TYPE "B" COLDMIX, $ 32.05 2.9%
4. TYPE "D" COLDMIX, $ 35.80 1.1%
5. BLACKBASE $ 35.80 1.1%
LIMES TONE, (delivered) $ 34.80
LIMESTONE, (picked up) $14.80 0%
610 BASE LIMESTONE,0x~ $12..50
$17.00 0%
610 BASE LIMESTONE, (PickedUp) $15.50 $ 15.50
8. TYPE "D" HOT l~flXe $ 32.95 $ 35.00 6.2%
9. TYPE "D"HOTMIXCOLDLA/D, $ 34.30 $ 35.30
10. BULK LIME 2.9%
$ 86.51 $ 86.51 0%
11. L/ME SLURRy $ 97.75 $ 98.75
12. KOMAYOR SAND NO BIDS $t3.50
13. LT. WT. GR. 3, N/A
$ 33.00 $33.50 1.5%
14. LT. WT.GR. 3 PRECOATED, NO BIDS NO BIDS
15. LT. WT.GR. 4 · N/A
$ 33.00 $ 33.50 1.5%
16. LT. WT. GR.4 PRECOATED, NO BIDS NO BIDS N/A
17. CEM STAB BASE 1½sa~k (Delivemt), $ 14.30 $ 14.30 0%
1Sa. ½ SK. INCREASE (Vi~kedup) $12.00 $12.00 0%
1Bb. ~SKDECREASE $ 1.50 $ 1.50 0%
$ 1.50 $ 1.50 0%
19. CONCRETE RUB,,BLE · $13.00 $14.30 10%
20a. HEARTH SLAG 0 =1½"SIZE $15.00
$14.00 -6.7%
20b. HEARTH SLAG 1½"-3" SIZE $13.00 $14.00 7.7%
FY 02-03
TYPE PE GR. 2 PRECOATED, $ 31.16
TYPE PE GR. 4 PRECOATED. $ 31.16
$ 35.41
$ 35.41
$ 33.80
$ 14.80
$ 12.50
$ 17.00
VENDOR
VULCAN
VULCAN,
VULCAN
VULCAN
APAC
TRANSIT MIX
T1LtNS IT MIX
QUALITY
TRANSIT MIX~
APAC
APAC
AUSTIN WHITE
CHEM LIME
QUALITY
TXI
TXI
Be~t price at time Ofpurcha~
TRANSIT MIX
TRANSIT MIX,
QUALITY/TRANSiT
QUALITY/TRANSiT
APAC
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
DATE
April 2, 2003
REFERENCE
NUMBER
SUBJECT Award Various PAGE 5 of 5
Materials Contracts
ITEM
21. Grade 3 Commercial Rock*
22. Grade 4 Commercial Rock*
23. 5/8" Limestone Aggregate*
*Items used most often
COST PRICE
FY 02-0:} FY 03-04 DIFF. VENDOR
$17.50 $18.30 4.6% APAC
$17.50 $18.30 4.6% Al?AC
$17.50 $18.30 4.6% APAC
tltem 2 (P~4 Precoat) awarded to second low bidder since low bidder quoted a substitute type (PB).
*Item 7 (610 base limestone, picked up) awarded to third low bidder due to other bidder's plants being
~ut of Port Arthur at greater distance which would result in lost time on the job and additional hauling
costs when City hauls material.
* Item 17 (Cement Stabilized Base 1% sack delivered) awarded to second low bidder on basis of plant beir
in Port Arthur (3% role), resulting in shorter haul for time-sensitive material: (Picked up) awarded to second
low bidder due to other bidders' plants being out of Port Arthur at a greater distance which would result in
lost time on the job and additional hauling costs when City hauls the time-sensitive material.
BUDGET/FISCAL EFFECTS:
Funds are available in various department's budgets or street programs forFY 2003-2004. Purchases
~ be handled by blanket purchase orders, individual purchase orders or field orders as appropriate.
TAFFING/EMPLOYEE EFFECTS:
Approval of the material contracts will not affect staffing.
SUMMARY:
R is recommended that the City Council award the Annual Material Contracts to the vendors that are
recommended in the background section of this report. All bids are the most responsive as stated in thei~
bids, and each is to the best advantage to the City. The materials will be utilized by various City Departments
and funding will be from City sources as well as CDBG funds. The contracts will be in effect for
approximately one year. Materials for which no bids were received will be bought at the best price a(timel
~fneed. ~ ~ ~
Leslie E. McMahen, P.E. ~oseX"P-k'Broussard, Jr.
Purchasing Coordinator
~ctor of Publi~orks
[ebecca Underhill
Director of Finance
?il~: o:~w~d~gtdfimmatefi als200$
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
MATERIAL DEFINITIONS
Aggregate
Any hard, inert, mineral material used for mixing in graduated fragments. It includes sand, gravel, crushed
stone, and slag.
Aggregate Course-Graded
O. ne having a continuous grading in sizes of particles from course tbxough tL, ae with a predominance of cours~
sizes.
Asphalt Concrete
High quality, fl~roughly controlled hot mixture of asphalt cement and well-graded, high quality aggregate,
~horoughly compacted into a uniform dense mass typified by ASTM Specification D3515.
Asphalt Pavements :,
avements consisting of a surface of mineral aggregate coated and cemented together with asphalt cemem
on supporting courses such as asphalt bases; crushed stone, slag, or gravel; or on portland cement concrete,
brick, or block pavement.
Asphalt Prime Coat ·
As application of a low viscosity cutback asphalt product to an absorbent surface. It is used to prepare an
antreated base for an asphalt surface. The prime penetrates into the base and plugs the voids, hardens the
top and helps bind it to the overlying asphalt course.
Asphalt Surface Treatments
Asphalt surface treatment is a broad term embracing several types of asphalt or asphalt-aggregate
applications, usually less than 22 mm (1 inch) thick, to a road surface. The types range from a ligh~
application of emulsified or cutback asphalt to single or multiple surface layers made up of alternatin
applications of asphalt and aggregate.
Asphalt Tack Coat '
A very light application of asphalt, usually asphalt emulsion dituted with water. It is used to ensure a bond
between the surface being paved and the ovo~tying course.
Asphalt
A dark. brown to black cementitious material in Which the predominating constituents are bitumens which
occur tn nature or are obtained in petroleum processing.
Asphalt Joint Sealer
An asphalt product used for sealing cracks and joints in pavement and other structures.
Asphalt Rock
Porous rock such as sandstone or limestone that has become impregnated with natural asphalt througt
geologic process.
Continued .....
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
Base Course
Yhe layer o£material immediately beneath the surface or intermediate course. It may be composed
stone, crushed slag, crushed or uncrushed gravel and sand, or combinations ofthese materials. It also
be bound with asphalt (see Asphalt Base Course).
Bitumen
A mixture of hydrocarbons of natural or pyrogenous origin, or a combination of both;
accompanied by nomnetallic derivatives which may be gaseous, liquid, semisolid, or solid; and which are
completely soluble in carbon disulfide.
Cement
A powdered substance of lime and clay, mixed with water, etc. to make mortar or concrete;
drying; any adhesive substance, as glue; tojo~ as with cement; to cover with cement.
Cold Laid Plant Mixture
Plant mixes that may be spread and compacted at atmospheric temperature.
Concrete
A hard building material made of sand, gravel, cement and water.
Uutback _asphalt
Asphalt cement which has been liquefied by blending with petroleum solvents (also called diluents).
:exposure to atmospheric conditions the diluents evaporate, leaving the asphalt cement to perform its
of cementing and waterproofing.
Rapid-Curing (RC) Asphalt - Cutback asphalt composed of asphalt cement and a naphtha
gasoline-type diluent of high volatility. (See S
Designation D2028 or AASHTO Designation M81).
Medium-Curing (MC) A~phalt - Cutback asphalt composed of asphalt cement and kerosene.
type diluent of medium volatility. (See Specifications for Medium-Curing Asphalt,
Designation D2027 or AASHTO Designation M82).
Slow-Curing (SC) Asphalt - Cutback asphalt composed of asphalt cement and oils of low
volatility. (See Specifications for Slow-Curing Asphalt, ASTM Designation D2026
AASHTO Designation M141).
Road Oil- A heavy petroleum oil, usually one of the Slow-curing (SC) grades.
Specifications for Slow-Curing Asphalt, ASTM Designation D2026 or AASHTO Desi
M141).
(See
Culvert
A drain or conduit under a road or embankment.
Continued...
CITY OF PORT ARTHUR, TEXAS
MAYOR and CITY COUNCIL COMMUNICATION
Emulsified Asphalt a
An emulsion of asphalt celnent and water that contains a small amount of any emulsifying agent,
heterogeneous system comaining two normally immiscible phases (asphalt and water) in which the water
forms the continuous phase of the emulsion, and minute globules of asphalt form the discominuous phase.
Emulsitled asphalts may be either the anionic, electronegatively charged asphalt globules, or cationic
electropositively charged asphalt globule types, depending upon the emulsifying agent.
]tot Mix Asphalt (H/VIA)
Asphalt/aggregate mixture produced at a batch or drum-mixing facility that must be spread and compacte
while at an elevated temperature. To dry the aggregate and obtain sufficient fluidity of the asphalt cemem
both must be heated to prior to mixing - giving origin to the term "hot nfix".
Lime
A white substance, calcium oxide, obtained by the action of heat on limestone and used in mortar and ceme~
and to neutralize acid soil.
Limestone
Rock consisting mainly of calcium carbonate.
I!