HomeMy WebLinkAboutA. LIBRARY BOOKS & TAPES City of Port Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT: Page
4-7-03' NUMBER Renewal of Library Materials Jobber Contract 1 of 1
with Ingram Library Services
RECOMMENDATION:
it is recommended that the City renew the contract for "PURCHASE OF BOOKS,
VIDEO TAPES & AUDIO TAPES FOR LIBRARY" with Ingram Library Services, Inc. for an
additional year with an annual minimum amount of $50,000. Funds are available in the
Library's General Fund budget for Library Materials (001-1403-552.47-01 through -04).
BACKGROUND:
A letter from Ingram Library Services, requesting exercise of their option to renew their
contract, is attached. They have performed well during the past year and we feel they will
continue to do so. City Council awarded the contract to Ingram Library Services on June 1,
1999. The contract had the option to extend up to five years and this will be the final year.
BUDGETARY/FISCAL EFFECT:
Approval will continue the existing contract for $50,000 which is the same as last year.
STAFFING/EMPLOYEE EFFECT:
Ingram's services have helped our staff get items moved through more quickly.
SUMMARY:
It is recommended that the City renew the contract with Ingram Library Services, Inc. for
one year for provision of books, video tapes, and audio tapes for the Library. Fifty thousand
dollars per year anticipated expenditure. Funds are available in the Library budget to cover
this contract. Fund numbers are 001-1403-552.47-01 through 001-1403-552.47-04 (General
Fund) and 102-1421-552.47-01 through 001-1421-552.47-04 (Library Special Fund).
Rebecca Underhill
Ll~brary Dil ector / Finance Director
Joseph Broussard
Purchasing Coordinator
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
By
CITY
SECRETARY
APPROVED BY [ ] APPROVE [ ] OTHER (DESCRIBE)
CITY MANAGER Date