HomeMy WebLinkAboutPR 22301: AUTHORIZATON OF HIGH SERVICE PUMP NO. 903 MAINTENANCE AND REBUILD AT THE WATER PURIFICATION PLANT City of d \ 9rt rrlru ---- li•_us INTEROFFICE MEMORANDUM Date: December 20, 2021 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, Water Utilities Director RE: PR No. 22301 —Authorization of High Service Pump No. 903 Maintenance and Rebuild at the Water Purification Plant Introduction: The intent of this Agenda Item is to seek City Council's authorization for the maintenance and rebuild of High Service Pump No. 903 at the Water Purification Plant. High Service Pump No. 903 is in need of maintenance and rebuild due to normal wear and tear. This pump is critical to the drinking water supply for the City of Port Arthur by pumping finished water out of the Water Purification Plant into the distribution system. Water Purification staff solicited informal bids for this pump maintenance and rebuild; the lowest bidder was IPS Pump Services. IPS Pump Services bid $37,215.00 to maintain and rebuild High Service Pump No. 903. Funds are available in Account No. 410-40-210-5318-00- 00-000, Equipment Maintenance. Background: High Service Pump No. 903 is in need of maintenance and rebuild due to normal wear and tear. This pump is critical to the drinking water supply for the City of Port Arthur by pumping treated water out of the Water Purification Plant into the distribution system. Water Purification staff solicited informal bids for this pump maintenance and rebuild; the lowest bidder was IPS Pump Services. "Remember,we are here to serve the Citizens of Port Arthur" C'try o f rthrtic _ Texas Budget Impact: Water Purification staff solicited informal bids for this pump maintenance and rebuild; the lowest bidder was IPS Pump Services. IPS Pump Services bid $37,215.00 to rebuild High Service Pump No. 903. Funds are available in Account No. 410-40-210-5318-00-00-000, Equipment Maintenance. Recommendation: It is recommended that City Council approve PR No. 22301, authorizing the High Service Pump No. 903 maintenance and rebuild at Water Purification Plant. "Remember,we are here to serve the Citizens of Port Arthur" • PR No. 22301 12/20/21 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH IPS PUMP SERVICES OF HOUSTON, TEXAS FOR THE MAINTENANCE AND REBUILD OF HIGH SERVICE PUMP NO. 903 AT THE WATER PURIFICATION PLANT FOR A TOTAL NOT TO EXCEED AMOUNT OF $37,215.00; FUNDING AVAILABLE IN ACCOUNT NO. 410-40-210-5318-00-00-000, EQUIPMENT MAINTENANCE. WHEREAS, High Service Pump No. 903 is in need of maintenance and rebuild due to normal wear and tear; and, WHEREAS, High Service Pump No. 903 is critical to the drinking water supply for the City of Port Arthur by pumping treated water out of the Water Purification Plant into the distribution system; and, WHEREAS,pursuant to Chapter 252 of the Texas Local Government Code and the City's Procurement Policy, formal written quotations were sought by the City's Water Utilities Department; and WHEREAS, three (3) quotes were received and IPS Pump Services of Houston, Texas submitted the lowest most responsive bid as specified in the bid tabulation attached hereto as Exhibit"A"; and WHEREAS, IPS Pump Services was the lowest bidder; and, WHEREAS, IPS Pump Services provided a quote of$37,215.00 for the maintenance and rebuild of High Service Pump No. 903 (Exhibit"A"); and, WHEREAS, maintenance and rebuild of this pump is necessary for continued supply of potable water to the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, THAT,the facts and opinion in the preamble are true and correct; and, PR No. 22301 12/20/21 bw Page 2 of 3 THAT, in order to protect the uninterrupted supply of potable water to our citizens, City Council hereby authorizes the City Manager to execute a contract, in substantially the same form attached hereto as Exhibit "B", with IPS Pump Services of Houston, Texas for the maintenance and rebuild of High Service Pump No. 903 at the Water Purification Plant for a total not to exceed amount of$37,215.00; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2022, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Thurman"Bill" Bartie Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard alecia Tizen City Secretary City Attorney PR No. 22301 12/20/21 bw Page 3 of 3 APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ronald Burton Kandy Danie City Manager Interim Finance Director &/t : t,L/4A,Ail Calvin Matthews Clifto Williams, CPPB Water Utilities Director Purchasing Manager EXHIBIT "A" (Bid Tabulation) A ad J Z Tatv va N 0 Col O e' E-. V - w tom 03 L. Cr) v) w u 0 L o CIO L p X 44 .4 c F> 3 b a v tz F Ti CA 'a 1 w, o = AQ © A" O a) .b U a � 8 E H g5 z w 1 o o I' 4 cs : o a 04 -EI ' a — • •a o ,� am ZQ. o U J o O el 2 .� a C.) ") o co �. x � Y CA = 3 x z t O 44. o Q U R. o O wa • F. 0 '- r.i cp EXHIBIT "B" (Contract) HIGH SERVICE PUMP NO. 903 FOR WATER PURIFICATION PLANT THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and IPS Pump Services of Houston, Texas hereinafter called "CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. This contract shall be for 3 months from the date stated on the Notice to Proceed. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform work as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following cost: Rebuild High Service Pump No. 903 for the Water Purification Plant$37.215.00 5. The term"Contract Documents"means and includes the following: a. Agreement b. General Information c. Specifications d. Bid/Quote e. Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in(2 copies)each of which shall be deemed an original on the date first above written. Signed on the day of , 2022. ATTEST: CITY OF PORT ARTHUR BY: Sherri Bellard Ronald Burton City Secretary City Manager Signed on the day of , 2022. WITNESS: IPS PUMP SERVICES BY: Print Name: Title: IPS Pump Services 0! 101- If!(-)ri Cayson Pump Services DATE July 27, 2021 P.O. Box 890102 Quotation # 8021054 Houston, TX 77289 Customer ID (346) 571 8186 Bill To: Quotation valid until: August 26, 2021 City of Port Arthur Prepared by: Bobby Dillard Jeff Wyble Sales Person: BD Comments: High Service Pump 903 Repair Item # Qty Description Price Each Total 1 Repair of you Fairbanks Morse High Service Pump As Follows: Converting to Product Lubrication per City 1 New 416ss Pump Shaft wi Couplings 5 New 416ss Line Shafts w/Couplings 1 New 416ss Headshaft w/Couplings 1 Weld & Machine & Fabricate spider in Existing Columns w/new bearings 1 Rework Suction Bell & Discharge Bowl weld, machine & New Bearings 1 New Packing Box Assembly w/ Bearings & packing 1 Rework Impellers & Balance 1 Rework Discharge Head, Drill & Tap for new Packing Box & Machine 1 Coat& Paint Complete Pump 1 Labor-Assemble Complete Deliver to Jobsite 1 Total 532,340.00 1 Complete Turn Key Installation & Start up $4,875.00 TOTAL $37,215.00 If you have any questions concerning this quotation, contact Bobby Dillard, 832-867-9266, bdillard©caysonpump.com www.ipspumpservice.com THANK YOU FOR YOUR BUSINESS!